Tool Search: SAAR Report
The R2-Enrollment/Reenrollment Report (Annual report, enrollment counts) returns a count of each enrollment in the selected school(s).
Image 1: R2 Enrollment/Reenrollment Report Editor
Report Logic
This report includes over age and under age students. Students meeting any of the following criteria are not reported:
- Students marked "Perkins Only."
- Students marked "State Exclude" on enrollment, calendar or grade.
- Students in grade levels 95, 96, 97, 98 and 99. These grades will not be used in calculations or displayed as line items.
Counts each enrollment code once. If a student is dual-enrolled in two different calendars simultaneously, they will be counted for each enrollment.
- Includes all enrollment codes.
Generating the Report
- Select the desired Report Type. Report Selection options vary depending on the Report Type selected.
- Select the Extract Format from the dropdown list.
- Enter a Date Range to review data for one or more school months or select which school months should be included in the report. Leaving the Date Range blank reports the entire year.
- Mark the R2 Enrollment and Reenrollment checkbox.
- Select the appropriate Calendars to include in the report.
- Select the appropriate Grade (or select an Ad Hoc Filter)
- Specify 5 Low Attendance Days by selecting the Load 5 Low Att. Days button (optional).
- Select Validation Report to see if the report has been set up correctly.
- Select the Generate Report Button. The report will appear in a separate window in the specified Extract Format.
For more information about the SAAR Extract Editor see the SAAR (Kentucky) article.
Image 2: R2 Enrollment/Reenrollment Report
Report Layout
Element Name | Description | Type, Format and Length | Campus Database | Campus Interface |
|---|---|---|---|---|
District Number | Identifies the district's unique identification number. | Numeric, 3 digits | district.number | School & District Settings > District > District Information |
School Number | Identifies the school's unique identification number. | Numeric, 3 digits | school.number | School & District Settings > Schools > School Information > Location Number |
Year | Identifies the last two digits of the School year (i.e. 2009-2010 = 10). | Numeric, 2 digits | calendar.endYear | Scheduling & Courses > Calendar Setup > Calendar Information > End Date |
Calendar ID | Identifies the start date for month 1 of the school's calendar. | Alphanumeric, 8 characters | schoolMonth.startDate | Scheduling & Courses > Calendar Setup > Calendar Information > Start Date |
Record Code | Identifies the record's code number. | Numeric, 1 digit | Calculated, not dynamically stored | Calculated, not dynamically stored |
Grade | Identifies the student's grade level. | Alphanumeric, 2 characters | gradeLevel.stateGrade | Scheduling & Courses > Calendar Setup > Grade Level Setup > State Grade Level Code |
E1 | Count of unduplicated enrollments with start status of E01. | Numeric, 3 digits | Enrollment.startStatus = E01 | Student Information > General > Enrollment > Start Status |
E2 | Count of unduplicated enrollments with start status of E02. | Numeric, 3 digits | Enrollment.startStatus = E02 | Student Information > General > Enrollment > Start Status |
E3 | Count of unduplicated enrollments with start status of E03. | Numeric, 3 digits | Enrollment.startStatus = E03 | Student Information > General > Enrollment > Start Status |
R1 | Count of unduplicated enrollments with start status of R01. | Numeric, 3 digits | Enrollment.startStatus = R01 | Student Information > General > Enrollment > Start Status |
R2 | Count of unduplicated enrollments with start status of R02. | Numeric, 3 digits | Enrollment.startStatus = R02 | Student Information > General > Enrollment > Start Status |
R6 | Count of unduplicated enrollments with start status of R06. | Numeric, 3 digits | Enrollment.startStatus = R06 | Student Information > General > Enrollment > Start Status |
R20 | Count of unduplicated enrollments with start status of R20. | Numeric, 3 digits | Enrollment.startStatus = R20 | Student Information > General > Enrollment > Start Status |
R21 | Count of unduplicated enrollments with start status of R21. | Numeric, 3 digits | Enrollment.startStatus = R21 | Student Information > General > Enrollment > Start Status |
E98 | Count of unduplicated enrollments with start status of E98. | Numeric, 3 digits | Enrollment.startStatus = E98 | Student Information > General > Enrollment > Start Status |
