Tool Search: Student Record Cards
The student record card is used to maintain a paper copy of student information as required by Maryland Department of Education (MSDE). The Student Record Card 3 Report contains student information related to annual secondary school performance and state assessment graduation requirements. One card prints per student per enrollment.
Student Record Card 3 Editor
Report Logic
To report, students must have an enrollment in the selected calendar within the Start Date and End Date.
A record reports for all students enrolled in the selected calendar who meet the following criteria:
- Enrollment Type is Primary, Partial, or Special Ed.
- Grade level must be 09, 10, 11, or 12.
Extract Options
| Field | Description |
|---|---|
| Record Card Type | Options:
|
| Start Date | Default date is the earliest date of the calendar(s) selected. The date can be changed. |
| End Date | Default date is the latest date of the calendar(s) selected. The date can be changed. |
| Grade | A grade level filter will narrow report results to only include students in the selected grade levels. |
| Ad Hoc Filter | Ad Hoc Filters are available for users to narrow report results. |
| State Student IDs | Limit search results to only include student's matching the State Student IDs entered. This field allows one to multiple State Student IDs when each number is separated by a comma. |
| Format |
|
| Select Calendars |
|
Generate Report Submit to Batch | Users have the option of submitting the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. Student Record Card 3 is resource intensive and can only be generated for one school at a time. If there are more than 500 students in the file, the report must be run in batch mode. |
Record Card 3 Example
Student Record Card 3 Side 1
Student Record Card 3 Side 2
Record Card Side 1 Layout
| Element | Description | Location |
|---|---|---|
| First Name | Reports the student's first name. Alphanumeric, 15 characters | Census > People > Identities > Current Identity > First Name Database: Identity.firstname |
| Middle Name | Reports the student's middle name. Alpha, 15 characters | Census > People > Identities > Current Identity > Middle Name Identity.middlename |
| Suffix | Student’s generational suffix. Alpha, 4 characters | Census > People > Identities > Current Identity > Suffix Identity.suffix |
| Last Name | Reports the student's last name. Alphanumeric, 25 characters | Census > People > Identities > Current Identity > Last Name Identity.lastname |
| Local Student ID Number (LASID) | Reports the number assigned by the local education agency. Alphanumeric, 10 characters | Census > People > Demographics > Student Number Person.studentNumber |
| State Assigned Student ID (SASID) | Reports the state assigned student ID number assigned to the student. Alphanumeric, 10 characters | Census > People > Demographics > Student State ID Person.studentStateID |
| Date of Birth | Reports the student's date of birth. Date field, 10 characters MM/DD/YYYY | Census > People > Identities > Current Identity > Birth Date Identity.birthdate |
| Grade | Reports the student's current grade level. Numeric, 2 digits | Student Information > General > Enrollment > Grade Gradelevel.stateGrade |
| Cumulative GPA (Unweighted) | Reports the yearly unweighted GPA, final Grade Point Average, from the student's transcript. Numeric, variable | Student Information > General > Credit Summary (District preferences determine if weighted or unweighted credits display.) |
| Cumulative GPA (Weighted) | Reports the yearly weighted GPA, final Grade Point Average, from the student's transcript. Numeric, variable | Student Information > General > Credit Summary (District preferences determine if weighted or unweighted credits display.) |
| Class Rank (Unweighted) | Reports the student's unweighted class rank in the student's graduating class. Numeric, variable | Student Information > General > Credit Summary (District preferences determine if weighted or unweighted credits display.) |
| Class Rank (Weighted) | Reports the student's weighted class rank in the student's graduating class. Numeric, variable | Student Information > General > Credit Summary (District preferences determine if weighted or unweighted credits display.) |
| Service Learning Hours | The record of all service learning hours earned. Hours are recorded annually as earned. Hours earned prior to Grade 7 are included in the Grade 7 column. Reports the Raw Score value from the Assessment with Service Learning Hours selected as the Subject. Numeric, variable | Assessment > Test Setup Subject > Raw Score TestScore.rawScore |
| School Year | Reports the School Year for course transcript entries in the same year, grade level, and school from the student's Transcript. Date field, 9 characters YYYY-YYYY | Student Information > General > Transcript > School Year TranscriptCourse.endYear |
| Grade Level | Reports the transcript detail school year for course transcript entries in the same year, grade level, and school. Numeric, 2 digits | Student Information > General > Transcript > Grade Gradelevel.stateGrade |
| School Name | Reports the School Name on the student's transcript in the same year, grade level, and school. Alphanumeric, variable | Student Information > General > Transcript > School Name TranscriptCourse.schoolName |
| Subject | Reports completed courses and indicates if the student passed or failed the course. Reports in-progress courses. Alphanumeric, variable | Student Information > General > Transcript TranscriptCourse.courseName |
| Final Grade | Reports the final grade for a course. Alphanumeric, variable | Student Information > General > Transcript TranscriptCouse.score |
| Credit Earned | Reports the number of credits earned for each course. Alphanumeric, variable | Student Information > General > Transcript TranscriptCredit.creditEarned |
Record Card Side 2 Layout
| Element | Description | Location | ||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Last Name | Reports the student's last name. Alphanumeric, variable | Census > People > Identities > Current Identity > Last Name Identity.lastname | ||||||||||||||||||||||||
| First Name | Reports the student's first name. Alphanumeric, variable | Census > People > Identities > Current Identity > First Name Identity.firstname | ||||||||||||||||||||||||
| Middle Name | Reports the student's middle name. Alpha, 15 characters | Census > People > Identities > Current Identity > Middle Name Identity.middlename | ||||||||||||||||||||||||
| Suffix | Reports the student's generational suffix. Alpha, 4 characters | Census > People > Identities > Current Identity > Suffix Identity.suffix | ||||||||||||||||||||||||
| State Assigned Student ID (SASID) | Reports the state assigned student ID number assigned to the student. Alphanumeric, 10 characters | Census > People > Demographics > Student State ID Person.studentStateID | ||||||||||||||||||||||||
| Local Student ID Number (LASID) | Reports the number assigned by the local education agency. Alphanumeric, 10 characters | Census > People > Demographics > Student Number Person.studentNumber | ||||||||||||||||||||||||
| Date of Birth | Reports the student's date of birth. Date field, 10 characters MM/DD/YYYY | Census > People > Identities > Current Identity > Birth Date Identity.birthdate | ||||||||||||||||||||||||
| School Name | Reports the school name tied to the selected calendar. Alphanumeric, 50 characters | System Administration > Resources > School > Name School.name | ||||||||||||||||||||||||
| School Address | Reports the school address tied to the selected calendar. Alphanumeric, 50 characters | System Administration > Resources > School > Address School.address | ||||||||||||||||||||||||
| School Phone Number | Reports the school phone number tied to the selected calendar. Alphanumeric, 25 characters | System Administration > Resources > School > Phone School.phone | ||||||||||||||||||||||||
| Exam | Lists of the exams tracked. Listed exams are as follows:
| Not Available | ||||||||||||||||||||||||
| Highest Scale Score Earned | Reports the scale score earned by the student for each assessment. If no score exists, reports a blank value. Alphanumeric, variable | Student Information > General > Calculated Assessment Statuses > Scale Score >
TestScore.scaleScore | ||||||||||||||||||||||||
| Combined Score Required | Reports blank. This value is entered manually if a student met the assessment requirement due to a combined score. | Not Available | ||||||||||||||||||||||||
| Assessment Status | Indicates the student met High School Assessment requirements by passing an assessment, meeting a specified combined score, the Bridge Plan Validation Program, or a waiver. Reports the Short Description of the code associated with the related assessment status. Options are as follows:
Alphanumeric, variable | Student Information > General > Calculated Assessment Statuses >
AssessmentStatusCalcMD. AssessmentStatusCalcMD. AssessmentStatusCalcMD. AssessmentStatusCalcMD. | ||||||||||||||||||||||||
| Met Requirements | Reports Y when Primary Algebra Assessment has a status of 10-18. Reports a blank value when Primary Algebra Assessment has a status of 30 or 31.
Alphanumeric, variable | Student Information > General > Calculated Assessment Statuses >
| ||||||||||||||||||||||||
| MD High School Assessment | The assessment taken for each exam. This field reports blank when the exam category is No Assessment Determined.
Alphanumeric, variable | Student Information > General > Calculated Assessment Statuses
| ||||||||||||||||||||||||
| Date Overall HSA Requirements Met | When a student meets requirements for all four assessments, reports the date of the most recent associated assessment. Otherwise, this field reports a blank value. Only reports when all SRC3 assessments report Y for Met Requirements. Date field, 10 characters MM/DD/YYYY | Student Information > General > Calculated Assessment Statuses TestScore.date | ||||||||||||||||||||||||
| Diploma | Indicates the student received a diploma. Alphanumeric, 1 character | Student Information > General > Graduation > Diploma Type = 01 or 03 Graduation.diplomaType | ||||||||||||||||||||||||
| Certificate | Indicates the student received a certificate of program completion. Alphanumeric, 1 character | Student Information > General > Graduation > Diploma Type = 02 Graduation.diplomaType | ||||||||||||||||||||||||
| Date of Completion | Indicates the date the student received a diploma or certificate of program completion. Date field, 10 characters MM/DD/YYYY | Student Information > General > Graduation > Diploma Date Graduation.diplomaType | ||||||||||||||||||||||||
| Signature of Principals or Designee | Signature line for principals or designees. | Not Available | ||||||||||||||||||||||||
| Date of Signature | Line indicating the date document is signed. | Not Available |
