Demographics Tool Rights

The Demographics tool can be used to view and update:

Demographic information
Person, student, and staff ID information
Personal contact information

See the Demographics article to learn how to use this tool.

Census > People > Demographics

The Person Identifiers, Staff Birthday, and Age fields are subrights of Demographics.

Related Tool Impact Alert

The Identities tool is used to update information such as a student's name or gender so that a historical record of that information can be retained.
Changes made and saved via the Demographics tool update the most recent record in the Identities tool without creating a historical record.
Depending on your district's procedures, you may need to adjust rights accordingly.

Available Tool Rights

Subrights are in italics.

R	W	A	D
Demographics (top level)
Access and view the Demographics tool. Search for People and Staff and view their Person and Contact information in the Demographics tool. Generate Person Summary and Graphics Data report. View Documents uploaded for selected person.	Modify and save demographics information.	Upload a picture for the selected individual.	Delete information if no other records are tied to it.
*Staff State ID*
View the staff person's state-assigned identification number. Select the staff ID number in Ad hoc reports.	Modify the staff person's state-assigned identification number.	Add a state-assigned identification number for the staff person.	N/A
*Student State ID*
View the student's state-assigned identification number. Select the student number in Ad hoc reports.	Modify the student's state-assigned identification number.	Add a state-assigned identification number for the staff person.	N/A
*GUID*
View the person's GUID.	N/A	N/A	N/A
*Modify Local Staff Number*
Modify the staff person's locally assigned staff number.	N/A	N/A	N/A
*Modify Local Student Number*
Modify the student's locally assigned student number.	N/A	N/A	N/A
*View Staff Birth Date & Age*
View the staff person's birth date and age.	Modify (including delete) the staff person's birth date and age.	N/A	N/A
*Reset Portal Password*
Grant access to the link used to reset user passwords.	N/A	N/A	N/A

Demographics - Person Identifiers Subrights

Use subrights under Census > People > Demographics to grant access to Person Identifiers fields. It is possible to grant access to the Demographics tool itself without granting access to Person Identifiers.

Screenshot of what the Person Identifiers section of the Demographics tab looks like with no rights assigned.

Demographics - Person Identifiers - No Rights

Screenshot of the Person Identifiers section of the Demographics tab with full rights assigned.

Demographics - Person Identifiers - Full Rights

Suggested User Groups

See User Groups and Suggested Roles for more information.

Available Tool Rights

Demographics - Person Identifiers Subrights

Suggested User Groups

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