Tool Search: Graduation Cohort Validations

The Graduation Cohort Validations Report lists graduation and cohort records that are not complete or do not match enrollment records. Information returned on this report can be used to perform data cleanup before state and federal graduation reporting.

Users can choose which validation types to include on the report and which report elements.

Information included on this report does not mean the data is wrong, but that the data should be reviewed to verify the information.

It is the district's or school's decision to determine how much data is necessary to consider the data as accurate. Campus does not require all fields on the report for the saving of information.

Screenshot of the Graduation Cohort Validations report. Graduation Cohort Validations

Read - Access and generate the Graduation Cohort Validations Report.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

Report Editor

The following information is available on the Graduation Cohort Validations Report.

Field	Description
Validation Types	The following options can be selected to validate the student's graduation information. Inconsistent Enrollment/Graduation Data - Lists instances where a student's enrollment record is missing necessary information to indicate the student has graduation. This may be a diploma date exists but the enrollment hasn't been ended. Incomplete Graduation Data - Indicates which students do not have all graduation fields populated on the Graduation tool. Inconsistent Enrollment/Cohort Data - Indicates information related to the student's enrollment does not match correctly with entered graduation cohort data. This may be the student's 9th grade entry date is incorrect or the student's recent grade level is incorrect. NOTE: When the report is generated in State Edition, a State 9th Grade Entry Date field can also be selected. Incomplete Cohort Data - Lists students where cohort information is missing Cohort Field Determination - Lists the students where the cohort information may have been auto-populated.
Report Elements	Selections indicate which identifying information is included in the report. School Identifiers District Number, District Name School Number, School Name, School State ID Student Identifiers Student Last Name, Student First Name, Student Middle Initial Grade Level of Enrollment If generating the report for multiple schools, it is suggested that the School Number and School Name be selected, in addition to also choosing the student's First and Last Name. This will make locating the student in Campus easier.
Calendar Selection	At least one calendar needs to be selected for this report to generate properly. Only those calendars that have grade levels of 9-12 will be available. Calendars can be selected by active year, by school name or by year.
Report Format	Determines how the report generates - PDF, HTML, CSV or DOCX.

Generate the Report

Select which Validation Types to include on the report by placing a checkbox next to the desired options. When a parent validation is selected, the child validations will be available for selection.
Select which Report Elements to include on the report by placing a checkbox next to the desired options.
Select the Calendar(s) to include on the report.
Select the desired Report Format.
Click the Generate Report button. The report displays in a new browser window.

When generating the report in a State Edition, the Inconsistent Enrollment/Cohort Data table includes a State 9th Grade Entry Date column.

Screenshot of the Graduation Cohort Validations Reporting in PDF Format. PDF Example

Screenshot of the Graduation Cohort Validations Reporting in CSV Format. CSV Example

Screenshot of the Graduation Cohort Validations Reporting in HTML Format. HTML Example

Screenshot of the Graduation Cohort Validations Reporting in DOCX Format. DOCX Example

Graduation Cohort Validations Report

Report Editor

Generate the Report

Related Articles