Front Office User Group

Last Modified on 07/28/2025 8:52 am CDT

The following are suggested tool rights for Front Office Staff. Your front office staff may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs.

Student Information

Screenshot of suggested Student Information tools for Front Office Staff.

Student Information Access for Front Office Staff

General

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Tool	Read	Write	Add	Delete
Ad hoc Letters	X	X	X	X
User Group Reports	X	X	X	X
Assessment	X
Attendance	X	X	X	X
Additional Enrollment Attendance	X	X	X	X
Chronic Absenteeism Information	X	X	X	X
Behavior	X
All Calendars	X
Modify Attendance	X
Allow access to attached files	X
Behavior History	X
Credit Summary	X
Enrollments	X	X	X	X
General Enrollment Information	X	X
School of Accountability	X
Future Enrollment	X	X
State Reporting	X	X
Homeless	X	X
Meal Status	X	X
Migrant	X	X
Ward of State	X	X
Special Ed	X	X
Service Hours	X	X
Service Hrs Percent Reported	X	X
Enrollment History	X	X	X	X
Fees	X	X	X	X
Flags	X	X	X	X
Contact Flags	X
Medical Flags	X
State Reporting	X
Special Ed	X	X	X	X
Forms	X	X	X	X
Activity	X	X	X	X
Activity Preapproval	X	X	X	X
Behavior	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
Counseling	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
Field Trip	X	X	X	X
Health	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
PLP	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
Response to Intervention	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
Special Ed	X	X	X	X
Custom Forms	X
Unlock	X
Copy	X
Blank Forms	X
Override	X
Grades	X
Grade Book	X
Additional Enrollment Grades	X
GPA	X
Term GPA	X
Rolling Cumulative GPA	X
Cumulative/Custom GPA	X
Class Rank	X
Graduation	X	X	X	X
Modify Cohort	X
Modify 9th Grade Start Date	X
Lockers	X	X	X	X
Profile	X
Attendance	X
Behavior	X
In-Progress Grades	X
Todo	X
Records Transfer	X	X	X
Report Comments	X
Schedule	X	X	X	X
Can Overload Sections	X
Grade Book	X
View Attendance	X
Can Override Strict Student Constraints	X
Scheduling Messenger	X
User Group Formats	X
Additional Enrollment Schedules	X
Student Locator Wizard	X
Summary	X
GUID	X
Print Picture	X
State ID	X
Ed-Fi ID	X
Transcript	X	X	X	X
Free Form Entry	X
Transportation	X	X	X	X

General Student Administration

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Tool	Read	Write	Add	Delete
Enrollment End Batch Wizard	X
Enrollment Roll Forward Wizard	X
Transcript Post Wizard	X

Academic Planning

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Tool	Read	Write	Add	Delete
Programs	X	X	X	X
Academic Programs	X	X	X	X
Graduation Programs	X	X	X	X
Progress	X
Course Plan	X

Program Administration

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Tool	Read	Write	Add	Delete
Program Sessions Setup	X	X	X	X
Print Session Report	X

Program Participation

Program Participation tools vary by state. This table captures the most common programs.

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Tool	Read	Write	Add	Delete
Early Childhood	X
FERPA	X
Foster Care	X
Gifted	X
Homeless	X
Add & Auto-end Records	X
Program Services	X
Homeless Services	X
Section 504	X
Title 1	X

State Programs

State Programs tools vary by state. This table captures the most common programs.

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Tool	Read	Write	Add	Delete
21st CCLC	X
ADSIS	X
CEIS	X
Digital Equity	X
Early Education	X
Preschool Screener	X
PSEO	X
SAAP	X

Student Information Reports

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Tool	Read	Write	Add	Delete
Activity Eligibility Report	X
Age/Grade Level Exceptions	X
Caseload Summary Report	X
Counselor Report	X
Duplicate Students Search	X
Enrollment Loss Report	X
Enrollment Overlap Report	X
Enrollment Status Report	X
Enrollment Summary Details Report	X
Enrollment Summary Report	X
File Labels by DOB	X
Folder Labels by DOB	X
Graduation Cohort Validation Report	X
Medicaid Eligibility Report	X
Medicaid Provider Service Log	X
Medicaid Service Log	X
Medicaid Service Report	X
Meeting Report	X
No Show Report	X
Plan Audit Report	X
Process Compliance Report	X
Service Detail Report	X
Service Provider Detail Report	X
Service Provider Summary Report	X
Service Summary Report	X
Test Accommodations Report	X
Test Results Report	X

Attendance Office

Screenshot of the suggested tool rights for Attendance Office for front office staff.

Attendance Office Access for Front Office Staff

Attendance Management

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Tool	Read	Write	Add	Delete
Attendance Entry Wizard	X	X
Classroom Monitor	X	X
Daily Attendance Reporting	X
State ID	X
GUID	X

Attendance Communication

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Tool	Read	Write	Add	Delete
Attendance Letters	X	X	X	X
User Group Formats	X
Attendance Messenger	X	X	X	X
User Group Formats	X	X	X	X

Student Attendance

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Tool	Read	Write	Add	Delete
Attendance	X	X	X	X
Additional Enrollment Attendance	X	X	X	X
Chronic Absenteeism Information	X	X	X	X
Attendance Contact Log	X	X	X	X
Access to Records Created by Other Users	X	X	X	X

Attendance Office Reports

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Tool	Read	Write	Add	Delete
ADM and ADA Detail Report	X
Attendance Change Tracking Report	X
Attendance Reason Report	X
Attendance Register	X
Behavior Attendance Audit Report	X
Consecutive Absence Report	X
Day Count Report	X
Dialer Extract Report	X
Federal Chronic Absenteeism Report	X
Funding Report	X
Home & Hospital Attendance Register Report	X
Lunch Counts	X
Period Count Report	X
Period Detail Batch Report	X
Positive Attendance Summary Report	X
Section Change Tracking Report	X
Sub Attendance Report	X

Behavior Office

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Student Behavior

Tool	Read	Write	Add	Delete
Behavior	X
All Calendars	X
Modify Attendance	X
Allow access to attached files	X
Behavior History	X

Census

For specific details on what these rights do, visit the Census Tool Rights articles.

Screenshot of suggested Census tools for Counselors.

Census Access for Front Office Staff

People

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Tool	Read	Write	Add	Delete
Add Person	X	X	X	X
Contact Log	ALL
Demographics	X	X	X
Staff State ID	X	X	X
GUID	X
Student State ID	X	X	X
Modify Local Staff Number	X
Modify Local Student Number	X
Ed-Fi ID	X
View Staff Birth Date & Age	X
Reset Portal Password	ALL
Enrollments	X	X	X	X
General Enrollment Information	X	X
School of Accountability	X
State Reporting	X	X	X	X
Homeless	X
Meal Status	X
Migrant	X
Ward of State	X
Special Ed	X
Service Hours	X
Service Hrs Percent Reported	X
Enrollment History	X	X	X	X
FutureEnrollment	X	X
Fees	X	X	X	X
ID History	X
Identities	X	X	X	X
Legal Name & Gender	X	X	X	X
Impact Aid	X	X	X	X
Membership in Households	X	X	X	X
Military Connections	X	X	X	X
Payments	X	X	X
Show Payment Amounts	X	X	X
Programs	X	X	X	X
Relationships	X	X	X	X

Staff

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Tool	Read	Write	Add	Delete
District Assignments	X	X	X
District Employment	X	X	X
District Staff	X	X	X
Staff Locator Wizard	X	X
Teacher Schedule	X

Households

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Tool	Read	Write	Add	Delete
Add Household	X	X
Census Wizard	X	X
Add Address	X	X
Add Household	X	X
Add Person	X	X
Household Information	X	X	X	X
Household Addresses	X	X	X	X
Household Fees	X	X	X	X
Household Members	X	X	X	X
Household Payments	X	X

Addresses

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Tool	Read	Write	Add	Delete
Add Address	X	X
Address Information	X	X	X	X
Related Households	X	X	X	X
School Boundaries	X	X	X	X
School Boundaries Override	X	X	X	X

Census Reports

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Tool	Read	Write	Add	Delete
Address Change Report	X
Census by Address Report	X
Census by Birthdate Report	X
Census by School Boundary Report	X
Census Verification Report	X
Impact Aid Report	X
Mailing Labels	X
Missing Photo - Student report	X
Staff Report	X

Communication

Screenshot of suggested Communication tools for Counselors.

Communication Access for Front Office Staff

Messenger

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For the following tool rights, ALL is the only selection available.

Tool	All	Read	Write	Add	Delete
Messenger 2.0	X
View/Edit All Scheduled Messages	X
Roll User Group Templates	X
Delivery Modes	X
Process Inbox	X
Email	X
Recipient Types	X
Students/Contacts	X
Staff	X
District Staff	X
Non-Campus Recipients	X
Individual Recipients	X
Message Types	X
General	X
Priority	X
Recipient Log		X	X	X	X
Recipient Campus Fields		X	X	X	X
Sent Message Log		X	X	X	X

Fees

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Student Fees

Tool	Read	Write	Add	Delete
Fees	X	X	X	X

Grading & Standards

Screenshot of suggested Grading & Standards tools for Counselors

Grading & Standards Access for Front Office Staff

Grading & Standards Administration

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Tool	Read	Write	Add	Delete
Grading Window	X	X	X	X
Grading Window Notifications	X

Grading & Standards Reports

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Tool	Read	Write	Add	Delete
eTranscript Batch	X
Electronic Release	X
Grade Book Usage Report	X
Grades Report	X
Term GPA Report	X
Transcript Audit Report	X
Transcript Batch Report	X

Reporting

Screenshot of suggested Reporting tool rights for Counselors.

Reporting Access for Front Office Staff

Ad hoc Reporting

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Tool	Read	Write	Add	Delete
Data Export	X	X	X	X
Data Warehouse: Allow list data as source	X	X	X	X
Data Viewer	X	X	X	X
Filter Designer	X	X	X	X
Data Warehouse: Allow list data as source	X	X	X	X
Pass-through SQL FIlters	X	X	X	X
Query Wizard Filters	X	X	X	X
Selection Editor Filters	X	X	X	X
User Group Filters	X	X	X	X
State Owned Filters	X	X	X	X
Export Filters	X	X	X	X
Letter Builder	X	X	X	X
Data Warehouse: Allow live data as source	X
Letter Designer	X	X	X	X
User Group Formats	X

Scheduling & Courses

Screenshot of suggested Scheduling & Courses tools for Counselors.

Scheduling & Courses Access for Front Office Staff

Scheduling

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Tool	Read	Write	Add	Delete
Requests & Rosters	X	X	X	X
Modify Rosters	X	X	X	X
Can Overlad Sections	X	X	X	X
Can Override Strict Student Constraints	X	X	X	X
Delete Rosters	X	X	X	X

Courses

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Tool	Read	Write	Add	Delete
Add Course	X	X	X
Push to Section	X	X
Course Assessments	X
Course Categories	X
Course Grade Calc Options	X
Course Grading Tasks	X
Course Rules	X
Course Sections	X	X	X	X
Course Standards	X
Section Attendance	X	X	X	X
Section Information	X	X	X	X
Section Grading by Student	X	X	X	X
Section Grading by Task	X	X	X	X
Section Guest Grade Book	X	X	X	X
Grade Calc Options	X
Composite Grades	X
Categories	X
Section Roster	X	X	X	X
View IEP/Plan Icons	X	X	X	X
Section Staff History	X	X	X	X

Calendar Setup

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Tool	Read	Write	Add	Delete
Calendar Information	X
Schedule Structure Setup	X
Grade Level Setup	X
Term Setup	X
Period Setup	X
Day Setup	X

Build Schedules

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Tool	Read	Write	Add	Delete
Lunch Setup	X

Load Schedules

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Tool	Read	Write	Add	Delete
Student Gap Scheduler	X	X	X	X

Scheduling & Courses Reports

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Tool	Read	Write	Add	Delete
Master Schedule Report	X
Room Usage Report	X
Section Rosters Report	X
View IEP/Plan Icons	X
Teacher Schedule Batch Report	X

School & District Settings

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Transportation

Tool	Read	Write	Add	Delete
Student Bus Assignment	X
Transportation Summary Report	X

Additional Access Rights

General

For the following tool right, ALL is the only selection available.

Tool	All
Allow unfiltered search	X

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