Step 3. Print Pre-Notice Letters (FRAM)

Tool Search: Verification

Printing this letter officially begins the verification process. If you do not want to use the Campus default templates for Pre-Notice letters, custom letters may be created in FRAM Communication.

Printing 1st Pre-Notice Letter

After applications have been reviewed and removed/replaced as necessary, the 1st Pre-Notice Letters can be printed and sent to households.

A letter is generated for each pending application in the verification sample and is addressed to the application signer.

Modify the Due Date field on the Verification Preferences in FRAM Preferences to indicate the date by which the requested verification materials should be returned to the district. This date is inserted in the second (date) field of the Pre-Notice letter.

Screenshot of the Verification tool where the First Pre-notice button is highlighted.Generating the 1st Pre-Notice Letter 

  1. Verify the verification for which the 1st Pre-Notice letter should be printed is selected.
  2. Click the print icon for the 1st Pre-Notice letter in the action bar.
    Result
    The letter displays.

Screenshot of a sample First Pre-notice letter.Sample Pre-Notice Letter 

The date on which the 1st Pre-Notice letter is generated will be populated in the First Contact Date fields of the Free Reduced Verification Status Detail editor for each application.

If you need to replace an application after printing pre-notice letters, click the Delete button next to the application. This should only be used if a household leaves the district prior to verification being completed and verification information cannot be gathered. The checkbox in the Replace App column is only available before pre-notice letters are printed.

Screenshot of the Free Reduced Verification Status Detail editor where the Delete button is highlighted.