SIMS Extract (Massachusetts)

Last Modified on 04/10/2024 12:54 pm CDT

Tool Search: Extracts

The Massachusetts SIMS (Student Information Management System) Extract is a student-level data collection that provides the Department of Education with comprehensive information to meet state and federal reporting requirements and inform policy and program decisions.

Screenshot of SIMS Extract Report Editor. SIMS Extract Report Editor

Report Logic

Reports the student's most recent Primary enrollment within the selected calendar(s) with only one record per student.
- When more than one primary enrollment exists within the selected calendar(s), the enrollment record with the highest enrollmentID is used.
All enrollment data is cumulative, including:
- Days in Attendance
- Days in Membership
For No Show enrollment records:
- When extract Effective Date < November 1st in the selected year, AND the SIMS Extract Editor has 'Pull No Shows (Summer Withdrawals)' = Checked, reports a record for the 'No Show' enrollment when this enrollment is the most recent (latest Start Date) Primary enrollment across all calendars selected on the SIMS Extract Editor.
- When the SIMS extract Effective Date >= November 1st in the selected year, AND the following conditions are True, the student reports a record for this enrollment in the SIMS report:
  1. Student's most recent (latest Start Date) Primary enrollment across all calendars selected has No Show = Checked.
  2. The enrollment marked 'No Show' has Enrollment Status in the 20s or 30s.
    1. Current 20s values: 20, 21, 22, 23, 24.
    2. Current 30s values: 30, 31, 32, 33, 34, 35, 36.
  3. SIMS extract editor has 'Pulls No Shows (Summer Withdrawals)' = Checked.
- When the SIMS extract Effective Date >= November 1st in the selected year, AND the student's most recent (latest Start Date) Primary enrollment across all calendars selected on the SIMS Extract Editor has 'No Show' = Checked, AND the 'No Show' enrollment does NOT have an Enrollment Status in the 20s or 30s, does NOT report a record for this student on the report, even when the SIMS Extract Editor has 'Pull No Shows (Summer Withdrawals)' = Checked.
- When the most recent Primary enrollment is marked 'No Show' and satisfies the population criteria, Days in Attendance and Days in Membership fields will report ‘555’ for the ‘No Show’ student.
- When student has a Primary enrollment in the calendar year within one of the calendars selected on the SIMS Extract Editor that does NOT have 'No Show' = Checked, AND student has an earlier enrollment with 'No Show' = Checked, AND 'Pull No Shows (Summer Withdrawals)' = Checked on the SIMS Extract Editor, the earlier 'No Show' enrollment is ignored.
- When there is > 1 enrollment in the same calendar, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.
- When there is > 1 enrollment in different calendars, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.
- When there is > 1 enrollment in the same OR different calendars, the report record sums the Days in Attendance and Days in Membership fields from all Primary enrollment records that do not have 'No Show' = Checked.

Generating the SIMS Extract

Select SIMS Extract as the Extract Type.
Enter an Effective Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
Select the Format in which the report should generate. Use State Format (CSV) for submission to the state and HTML for data review and verification.
Mark Pull No Shows (Summer Withdrawal) if student's with No Show marked on their enrollments should still be included in the report.
Select an Ad hoc Filter to limit records reported.
Indicate which Calendar(s) should be included in the report.
Click Generate Extract to view the report in the selected format or Submit to Batch to schedule when the report will generate.

Users have the option of submitting a SIMS report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background, without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.

Screenshot of SIMS Extract in State Format (CSV). SIMS Extract - State Format (CSV)

Screenshot of SIMS Extract in HTML Format. SIMS Extract - HTML Format

SIMS Extract Report Layout

Element Name	Description	Campus Database and Location
Local Student Number	The identification number of the student maintained by the local school district.	Census > People > Demographics > Person Identifiers > Local Student Number Person. studentNumber
State Student ID	The unique identification number assigned to the student and maintained by the state.	Census > People > Demographics > Person Identifiers > Student State ID Person.stateID
First Name	The legal first name of the student.	Census > People > Demographics > First Name Identity.firstName
Middle Name	The legal middle name of the student.	Census > People > Demographics > Middle Name Identity.middleName
Last Name	The legal last name of the student.	Census > People > Demographics > Last Name Identity.lastName
DOB	The date the student was born.	Census > People > Demographics > Date of Birth Identity.birthDate
DOB Format	The format of the student's date of birth. Reports D10	Not dynamically stored
City/Town of Birth	The name of the city in which the student was born.	Census > People > Demographics > Town of Birth Identity.birthCity
Gender	Identification of the student as (M)ale or (F)emale. Gender is reported using the following logic: Report "F" when a non-binary flag does not exist and Gender (Census > People > Demographics > Gender) = Female. Report "M" when a non-binary flag does not exist and Gender (Census > People > Demographics > Gender) = Male. Report "N" when Gender = N: Non Binary. Report "N" when the student is assigned a Flag on the Flags tab (Student Information > General > Flags), where the following are true: Start Date of flag is on or before extract Effective Date. End Date of flag is after extract Effective Date or is Null. The flag must have a code of "GndrNB" (Program Admin > Flags > Flags Detail > Code). The flag must have State Reported checked.	Census > People > Demographics > Gender Identity.gender
Race/Ethnicity	The general racial and ethnic category that most clearly reflects the student's origin. See the Race/Ethnicity Options table	Census > People > Demographics > Race/Ethnicity Identity.raceEthnicity
Reason For Reporting	Indicates why the student is being included in the report - such as financial responsibility, enrollment or receiving services. Options are: 01: Resident and enrolled or receiving services 02: Sending to private, collaborative or out of state 03: Not resident/enrolled or receiving services	Student Information > General > Enrollments > State Reporting Fields > Reporting Reason EnrollmentMA. reportingReason
Enrollment Status	The end status of the student's enrollment. Reporting logic is as follows: If Enrollment Status has a value of 40, report 40. (old logic required an End Date) End Date can be Null or contain a value but Enrollment Status must still report 40. If Enrollment End Date is after the Effective Date and the State Enrollment End Status has a valid value of 41: transfer, then report a 40. Report State Enrollment End Status if State Enrollment End Status has a valid value of 04, 05, 06, 09, 10, 11, 36, or 41 AND extract Effective Date is = to enrollment End Date. Report State Enrollment End Status if Enrollment End Status has a valid value AND extract Effective Date > Enrollment End Date. Otherwise report 01. See options in the following Enrollment End Status Options table.	Student Information > General > Enrollments > End Status Enrollment.endStatus
Reason for Enrollment	The start status of the student's enrollment. See options in the following Enrollment Start Status Options table.	Student Information > General > Enrollments > Start Status Enrollment.startStatus
City of Residence	The three-digit code for the city or town where the student lives at the time of reporting or the student’s last known city or town of residence if the reporting district is no longer sending or receiving the student. When (Student Information > General > Enrollments > State Reporting Fields > City / Town of Residence) = NOT Null, report the code selected. When City / Town of Residence is Null, and a valid attribute default value exists in Default Value field on the attribute, report the value entered in Default Value (System Admin > Custom>Attribute/Dictionary>Enrollment>City / Town of Resident>Campus Attribute Detail>Default Value). Else report Null.	Student Information > General > Enrollments > State Reporting Fields > City/Town of Residence EnrollmentMA. cityOfResidence
Attending School	The school where the student is currently enrolled. Logic reports the first four characters of the District Number, left filling with zeros. Characters 5-8 are the first four characters of the School number, left filling with zeros. If Attending School Number ID is null, a value of 00000000 is reported.	Student Information > General > Enrollments > State Reporting Fields > Attending School Enrollment. attendingSchool
Grade Level	The grade level of the student's current enrollment.	Student Information > General > Enrollments > Grade Enrollment.grade
Days In Attendance	Cumulative number of days a member student has been present in the district from the beginning of the current school year to the time of reporting (e.g., October 1). Report the number of instructional days minus the number of instructional days the student was absent where the student attended in person (Absence Excuse code = Absent and Excuse = Unexcused, Excused, or Unknown) in Primary enrollments. Half Day Absence Calculation: If both System Administration > Calendar > Grade Level > Half Day Absence and System Administration > Calendar >Calendar Info > Half Day Absence are populated, use Grade Level -> Half Day Absence If only one of System Administration > Calendar > Grade Level > Half Day Absence or System Administration > Calendar > Calendar Info > Half Day Absence is populated, use the populated value Else, add up instructional minutes and divide by 2 A day is counted as absent when the student has number of minutes absent > the half day calculation. When the most recent enrollment is marked 'No Show' and satisfies the population criteria, Days In Attendance and Days In Membership will report ‘555’ for the ‘No Show’ student. A student is considered in in-person if they are NOT in a blended learning group OR they are in a blended learning group where there is NOT a day event on that instructional day or there is NOT a Virtual Day Override Event on the calendar.	Calculated, not dynamically stored
Days In Membership	The cumulative number of days a student has been enrolled in the district from the beginning of the school year to the reporting date. Only primary enrollments are included in this calculation. An Instructional Day is one where System Administration > Calendar > Calendar > Days > Day Detail > Instruction = Checked. When the most recent enrollment is marked 'No Show' and satisfies the population criteria,a value of 555 is reported for the No Show student.	Calculated, not dynamically stored
Low Income Status	Indicates if the student is eligible for meal assistance. Options are: 00: Not Eligible for Free/Reduced Price Lunch 01: Eligible for Free Lunch 02: Eligible for Reduced Price Lunch	FRAM > Eligibility > Eligibility POSEligibility.eligibility
Title I Participation	Indicates if the student is participating in Title I services. Reports based on the Title 1 settings for the School and for individual students. See options in the following Title I Participation Options table.	System Administration > Resources > School > School History > Title 1; Student Information > General > Enrollments > State Reporting Fields > Title 1 SchoolAttribute.title1 enrollment.title1
LEP Status	A student who is an English Learners (EL) in grades K through 12 who has attended schools in the United States for less than twelve months. Reporting logic is as follows: When student has an LEP record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date/Program Exit Date is Null, AND Student Info > Program Participation > EL > Identified Date falls within 1 year of the effective date, report 01. When student has an LEP record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date or Program Exit Date is Null, AND Student Info > Program Participation > EL > Identified Date is greater than 1 year prior to the effective date, report 02. If Date Entered US School is NULL and LEP Identified Date is greater than a year prior to the effective date, then report 02. Else, when student does not have an LEP record, or when Effective Date is outside an LEP record's Identified Date and Program Exit Date range for the student, or when Date Entered US School is null, reports 00. If student grade level is PK or SP, report 00.	Student Information > Program Participation > English Learners (EL) > Identified Date, Program Exit Date; Student Information > Program Participation > EL > Identified Date MA State Reporting > Extracts SIMS Extract > Effective Date
Immigrant	The immigrant status of the student. Options are: 0: Student is not an immigrant under the federal definition. 1: Student is an immigrant under the federal definition.	Student Information > General > Enrollments > State Reporting Fields > Immigrant Status Enrollment.immigrant
Country of Origin	The country in which the student was born. Reporting logic is as follows: When Student Information > General > Enrollment > State Reporting Fields > Immigration Status = 01, AND Census > People > Demographics > Birth Country = NOT Null, report code selected in Birth Country. Else, reports 500.	Census > People > Demographics > Birth Country Identity.birthCountry
Native Language	The language first learned by the student or the language spoken in the child's home. Logic reports the standard code value. If null, a value of 'eng' is reported.	Census > People > Demographics > Home Primary Language Identity.home PrimaryLanguage
LEP	The student's status in an EL Program. Reporting logic is as follows: When student has an EL record on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the Program Exit Date/Program Exit Date is Null, a value of 01 is reported. Else, when the above is NOT True, a value of 00 is reported.	Student Information > Program Participation > English Learners (EL) > Identified Date, Program Exit Date; MA State Reporting > Extracts SIMS Extract > Effective Date
ELL Program	An indication of the type of English Language Learners Program in which a student is enrolled as of the time of reporting (e.g., October 1). When student has an EL record with a status of EL or Exited EL on the extract Effective Date, where Identified Date is NOT Null, and Effective Date is on or between the Identified Date and the EL Exit Date or the EL Exit Date is Null, use the following logic When Student has an EL Services record , complete the following logic: If Parent Refused services is checked and Date Refused is before or equal to the extract effective date, report 04 Else, report EL Service Type code (01, 02, 03 or 05) Else, reports 00. Note: If multiple service records meet the above requirement, report the most recent state service. If multiple services have the same start date then report the Service with the latest End Date. When > 1 service exists with the same latest Start and End Date, report the service with the highest Code (when 01 and 02 service exist, report 02).	Student Information > Program Participation > English Learners (EL) > EL Services LEPServiceType.code
Alternative Education	The code indicating the alternative education program in which the student is enrolled. If Alternative Education School Choice is null, a value of 00000000 is reported.	Student Information > General > Enrollments > State Reporting Fields > Alternative Education School Choice EnrollmentMA. alternativeEducation
Seal of Biliteracy	An indicator as to whether a graduate has attained the Seal of Biliteracy. The Seal of Biliteracy recognizes graduates who speak, listen, read and write proficiently in another language in addition to English with a seal on their high school diploma. If Local Enrollment Status is 1921 Report value selected in Seal of Biliteracy. If multiple records exist, report the most recent based on date earned If multiple records exist with the same date, report based on the largest record id If no value entered, report Default value set in Graduation State Seal dictionary If null, report 00. Else, report 00	Student Information > General > Graduation > State Seal Information > Seal of Biliteracy GraduationSeal. stateSeal
Member of Military Family	An indication as to whether this student is eligible for assistance as a member of a military family as defined by the Interstate Compact on Educational Opportunity for Military Children. Reporting logic is as follows: If a parent/guardian record exists in Military Connections where start date is on or before effective date and end date is null, or after current date, report the 2-digit (state) standard code based on the following values selected from Status (Census > People > Military Connections). When core Status code = 1, 2, or 8 ,report standard code 01. When core Status code = 3, 5, or 7, report standard code 02 When core Status code = 6, report standard code 03 When core Status code = 4 or 9, report standard code 00. If no record exists or there is an end date before the current date, report 00. If multiple records exist, report from the most recent record.	Census > People > Military Connections > Status
Non-Instructional Title I	Identifies students who are receiving non-instructional Title I services. Reporting logic is as follows: When the latest (most recent Effective Date) School History record with an Effective Date <= the extract Effective Date, has: Non-Instructional Title I = TGELGBNOPROG, SWELIGNOPROG, SWELIGSWPROG, OR NOTTITLE1ELIG, report 00 for all students in the school. sNon-Instructional Title I = TGELGBTGPROG, SWELIGTGPROG, OR is Null: Report the code selected in Enrollment. from the most recent Primary enrollment in the calendar year which is NOT marked No Show, State Exclude, Calendar Exclude, or has the student's Grade Level Excluded.	Student Information > General > Enrollments > State Reporting Fields > Non-Instructional Title I EnrollmentMA. nonInstructionalTitleI
CVTE Competency	A credential issued to a student enrolled in a specific career/vocational technical education program. A recognized private organization and/or a state or federal government department, agency, or board may issue the credential. It may also be a “Chapter 74 Certificate” that is issued by a vocational technical or comprehensive high school to a student enrolled in a specific career/vocational technical education program, known as a Chapter 74–approved vocational technical education program. Reported options include: 01: Chap 74 Certificate 11: Completed Non-Chapter 74 Program	Student Information > General > Enrollments > State Reporting Fields > Competency Attainment EnrollmentMA. cvteCompetency
SPED Placement 35	Indicates the educational environment of a student with disabilities between ages 3 and 5. If Special Education Setting is 05, 30, 32, 34, 36, 38, 42, 44, 45, 46 or 48, reports the Sped Setting Code. If Special Ed Setting is 01 and student's age is less than 6, reports as 01. Otherwise reports 00. See options in the following Special Education Placement Options table.	Student Information > General > Enrollments > Special Ed Fields > Special Ed Setting Enrollment. specialEdSetting
Post Grad Plans	Indicates the student's plans for after graduation. If blank, reports 500. See options in the following Post Grad Plans Options table.	Student Information > General > Graduation > High School Completer Plans Graduation. postGradPlans
SPED Placement 621	Indicates the educational environment of a student with disabilities between ages 6 and 21. If Special Education Setting is 10, 20, 40, 41, 50, 60, 70 or 90, reports the Sped Setting Code. If Special Ed Setting is 01 and student's age is 6 or older, reports as 01. Otherwise reports 00. See options in the following Special Education Placement Options table.	Student Information > General > Enrollments > Special Ed Fields > Special Ed Setting Enrollment. specialEdSetting
CVTE Program Type	Indicates the career/vocational technical education program type in which the student is enrolled. See options in the following Program Type Options table.	Student Information > General > Enrollments > State Reporting Fields > Program Type EnrollmentMA. programType
Primary Disability	The primary disability of the special education student. If the Primary Disability is null or contains an invalid value, a value of 500 is reported. See options in the following Primary Disability Options table.	Student Information > General > Enrollments > Special Ed Fields > Primary Disability Enrollment.disability
Graduation Type	Indicates if the student has met the graduation requirements of the Massachusetts Core Curriculum, designed to prepare students for college, work and citizenship. Options are: 00: Student is not a graduate 01: Graduated; Completed MA Core Successfully 02: Graduated; Didn't Complete MA Core Successfully	Student Information > General > Graduation > Graduation Type Graduation. diplomaType
SPED Level of Need	Indicates the amount and type of service that a student receives inside and outside of the general education environment as determined by the school district upon review of the student’s IEP. Options are: 01: Low (<2 hrs Services/week) 02: Low (2 hrs or more/week) 03: Moderate 04: High If blank, reports 500	Student Information > General > Enrollments > Special Ed Fields > Special Ed Level of Need EnrollmentMA. spedLevelOfNeed
504 Plan Status	Indicates if the student had a 504 Plan at any point during the year. Section 504 = Null, report 00. Section 504 = 00: No, report 00. Section 504 = 01: Yes, report 01. Section 504 = 02: Previously, report 02.	Student Information > General > Enrollments > State Reporting Fields > Section 504 Enrollment. section504
SPED Eval Results	Indicates the result of a special education evaluation since the end of the last school year. See options in the following Eval Results Options table following.	Student Information > General > Enrollments > Special Ed Fields > Eval Results EnrollmentMA. specialEdEvalResults
SLIFE	Indicates English Language Learner students who have limited or interrupted formal education (SLIFE student).	Student Information > Program Participation > English Learners (EL) > EL > SLIFE Lep.slife
CVTE Spec Pop	Indicates the status of the single parent student enrolled in a career/vocational technical education program. If Program Type is not 00 and Single Parent is marked, reports as 02; otherwise, reports as 500.	Student Information > General > Enrollments > State Reporting Fields > Program Type and Single Parent EnrollmentMA. programType EnrollmentMA. singleParent
CVTE Ch 74	The CIP (Classification of Instructional Program) code of the student's Chapter 74 career/vocational technical education program. See options in the following CVTE 74 Program Code Options table.	Student Information > General > Enrollments > State Reporting Fields > Chap 74 Approved Program Code EnrollmentMA. cipCode
CVTE Not Ch 74	The CIP (Classification of Instructional Program) code of the student's non-Chapter 74 approved career/vocational technical education program. See options in the following CVTE Non-74 Program Code Options table.	Student Information > General > Enrollments > State Reporting Fields > Non Chap 74 Program Code EnrollmentMA. cvteNonCh74
HQCP Program Type	Identifies the type of High Quality Career Pathway in which a student is enrolled. Logic reports the value selected in the HQCP Program field. If null, a value of 500 is reported.	Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > HQCP Program Type Enrollment. hqcpProgramType
HQCP Program Participation	Identifies the specific High Quality Career Pathway program in which a student is enrolled. Logic reports the value selected in the HQCP Program Participation field. If null, a value of 500 is reported.	Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > HQCP Program Participation Enrollment. hqcpProgram Participation
Industry Recognized Cred 1	Identifies a specific Industry Recognized Credential (IRC) that the student has earned. Logic reports the value selected in the Industry Recognized Cred 1 field. If null, a value of 500 is reported.	Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 1 Enrollment. credential1
Industry Recognized Cred 2	Identifies a specific Industry Recognized Credential (IRC) that the student has earned. Logic reports the value selected in the Industry Recognized Cred 2 field. If null, a value of 500 is reported.	Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 2 Enrollment. credential2
Industry Recognized Cred 3	Identifies a specific Industry Recognized Credential (IRC) that the student has earned. Logic reports the value selected in the Industry Recognized Cred 3 field. If null, a value of 500 is reported.	Student Information > General > Enrollments > Enrollment > State Reporting Fields > Career Vocational Technical Education > Industry Recognized Cred 3 Enrollment. credential3
Early Childhood Experience	Indicates the student's early childhood education experience. The program includes a demanding academic course of study in college-level subjects such as physics, biology, calculus, and foreign languages, among others. A student who performs above a specified level on the assessment may be awarded college credit for certain courses upon entry to the institution, as defined by NCES. Logic is as follows: If a student is in grade PK, report 99 If a student is not in PK, report the value based selected Student Information > Program Participation > Early Learning > EC Education Experience. If multiple records exist, report from the record that is active during the State Reporting Date.	Student Information > Program Participation > Early Learning > EC Education Experience EarlyLearning.setting
Postal Code	The student's postal code. Reporting logic is as follows: Reports based off of zip code from the student’s primary address (Address > Address info > Zip Code) If a student has multiple primary addresses with different zip codes and one zip code matches the city of enrollment, report that zip code (System Administration > Resources > District Information > Zip Code) If a student has multiple primary addresses with different zip codes and one address contains the city that the district resides in, report that zip code (Address > Address Info > City)( (System Administration > Resources > District Info > City) If a student has multiple primary addresses with different zip codes and none match the city zip code, report the zip code based on the most recently modified address. If all addresses have the same modified date, use the most recent start date in comparison to the state reporting date. Else, report null	Address > Address info > Zip Code System Administration > Resources > District Information > Zip Code Address.zip
Student Truancy	The number of school days a student was recorded as truant. Acceptable Values/Code Description: 000–261 Number of days truant. Use Federal Chronic Absenteeism calculation Attendance will be calculated as follows: Sum of minutes scheduled Minus minutes with an "Unexcused Absence" marked attendance code If value is greater than or equal to 1/2 the scheduled then day is counted as 1 If the returned value is NULL, report 000 Only calculate for in-person days. A student is considered in in-person if they are NOT in a blended learning group OR they are in a blended learning group where there is NOT a day event on that instructional day Or there is NOT a Virtual Day Override Event on the calendar. Notes: Truancy is defined as an unexcused absence based on local school district definition. Truancy is cumulative throughout the school year. If the student had four days by October 1st and accumulated four more in January, March data should report eight days. Dependencies: The sum of days truant plus the number of days in attendance (DOE017) cannot be greater than the number of days in membership (DOE018).	Sys Admin > Attendance > Attendance Codes > State Attendance Code > "Absent / Unexcused" Student Information > Attendance
Civics Project	A new civics law (Chapter 296 of 2018, Section 4(c)) requires all students in grade 8 to complete a civics project. The law similarly has a requirement that students must complete a second civics project at some point during grades 9-12. For grades PK-7 regardless of the choice, always report 500. For grade 8 if Grade 8 Civics Project Complete checkbox is checked, report 01 if Grade 8 Civics Project Complete checkbox is NOT checked, report 00 For grades 9-12 if Grade 9-12 Civics Project Complete checkbox is checked, report 01 if Grade 9-12 Civics Project Complete checkbox is NOT checked, report 00	Enrollment > State Reporting Fields > General > Grade 8 Civics Project Complete Enrollment > State Reporting Fields > General > Grade 9-12 Civics Project Complete
Days Attended Remote	The number of days the student was in attendance in a remote instruction mode. Report the number of instructional days the student was enrolled and was flagged as attending virtual MINUS the number of instructional days the student was flagged as virtual with unexcused absent days and excused absent days as of the State Reporting Date. Calculated attended minutes should be >= the half day absence calculation Half Day Absence Calculation: If both System Admin>Calendar>Grade Level> Half Day Absence and System Admin>Calendar>Calendar Info> Half Day Absence are populated, use Grade Level -> Half Day Absence If only one of System Admin>Calendar>Grade Level> Half Day Absence or System Admin>Calendar>Calendar Info> Half Day Absence is populated, use the populated value Else, add up instructional minutes and divide by 2 Note: To determine virtual, look at the blended learning group the student is in and the instructional days the blended learning group is added to the calendar as a day event OR there is a Virtual Day Override Event on the calendar. If a student is not in a blended learning group, report 0 When "No Show" is checked on the enrollment, report 0 For Instructional Days where a student is enrolled Count instructional days between start and end date of the current enrollment An Instructional Day is one where Instruction = Checked. For Absence days calculated, see DaysAbsentRemote element.	Student Information > General > Enrollment > Start Date Student Information > General > Enrollment > End Date Sys Admin > Calendar > Calendar Days > Instruction Student Information > General > Attendance Sys Admin > Attendance > Attendance Codes > Status = Absent > Excuse = Anything BUT Exempt System Admin > Calendar > Calendar Info > Half Day Absence (minutes)
Days Absent Remote	The number of days the student was absent in a remote instruction mode. Count the number of days where a student is attending virtually and has an Attendance Code with the Status of "Absent" where they have been marked for greater than the half day absence calculation as of the extract report date. Note: If there is more than one enrollment, calculate each enrollment absent count, then sum across the enrollments. Half Day Absence Calculation: If both System Admin>Calendar>Grade Level> Half Day Absence and System Admin>Calendar>Calendar Info> Half Day Absence are populated, use Grade Level -> Half Day Absence If only one of System Admin>Calendar>Grade Level> Half Day Absence or System Admin>Calendar>Calendar Info> Half Day Absence is populated, use the populated value Else, add up instructional minutes and divide by 2 Note: the calculation will look at "Present Minutes" if using the Check In/Check Out function in the Attendance Wizard (If nothing filled out, assumes student is gone the entire period) To determine virtual, look at the blended learning group the student is in and the instructional days the blended learning group is added to the calendar as a day event OR there is a Virtual Day Override Event on the calendar.	Student Information > Learner > Active Enrollment > Core Elements > Active Student > Learner > Blended Learning > All Group Assignment > groupName Student Information > General > Enrollment > Start Date Student Information > General > Enrollment > End Date System Administration > Calendar > Calendar > Days > Instruction Attendance > Attendance Day Detail - Exact > unexcusedAbsentDay
Supplemental Low Income Indicator	An indication of whether the district is submitting a student to be considered for the supplemental low-income process. If null, report 00	Student Information > General > Enrollment > Supplemental Low-Income Indicator

Enrollments End Status Options

Code	Description
04	Graduate w/Competency Determination
05	Expelled
06	Deceased
09	Max Age - Non Graduate No Receive Cert of Attain
10	Certificate of Attainment
11	Completed Grade 12 and District Approved Program
20	Transfer - In State Public
21	Transfer - In State Private
22	Transfer - Out of State (Public or Private)
23	Transfer - Home Schooled
24	Transfer - Adult Diploma Program
30	Dropout - Non Diploma Adult Ed Program
31	Dropout - Entered Job Corps
32	Dropout - Entered Military
33	Dropout - Incarcerated - No Ed Services
34	Dropout - Left for Employment
35	Dropout - Confirmed - Plans Unknown
36	Dropout - Status/Location Unknown
40	Not Enrolled - Receiving SPED Services Only
41	Transfer - No Longer SPED Services Only

Enrollment Start Status Options

Code	Description
01	Resident/Member
02	School Choice - DOE Program
03	Charter School
04	METCO
05	Tuitioned In - Chapter 74
06	Tuitioned - Out of State
07	Tuitioned Out - Private School/Collab Program
08	Tuitioned In - Parent/Guard Paid
09	Tuitioned In - Waived by Local Agreement
10	Tuitioned In - Agreement Other In-State
11	Foreign Exchange Student

Title I Participation Options

When the most recent Effective Date for the a School History record is on or before the extract Effective Date, this field will report as follows:

School History Title 1	Definition	Logic
TGELGBNOPROG	Targeted Assistance Eligible - No Program	Reports as 00 for all students at the school.
SWELIGNOPROG	Schoolwide Eligible - No Program	Reports as 00 for all students at the school.
NOTITLE1ELIG	Not a Title I School	Reports as 00 for all students at the school.
SWELIGSWPROG	Schoolwide Programe	Reports as 01 for all students at the school.
TGELGBTGPROG	Targeted Assistance Program	Reports the code selected on the individual student's enrollment. See options in the next table.
SWELIGTGPROG	Schoolwide Eligible - Targeted Assistance	Reports the code selected on the individual student's enrollment. See options in the next table.
null	null	Reports the code selected on the individual student's enrollment. See options in the next table.

Any enrollments marked as No Show or State Exclude or in a Calendar or Grade Level marked as Exclude will not be reported.

Enrollment Title 1 Options

Code	Description
00	Not Title I
01	School-Wide
02	Reading
03	Math
04	Reading, Math
05	Science
06	Social Studies
07	Vocational Career
08	Reading, Science
09	Reading, Social Studies
10	Reading, Vocational Career
11	Math, Science
12	Math, Social Studies
13	Math, Vocational Career
14	Science, Social Studies
15	Science, Vocational Career
16	Social Studies, Vocational Career
17	Reading, Math, Science
18	Reading, Math, Social Science
19	Reading, Math, Vocational Career
20	Reading, Science, Social Studies
21	Reading, Science, Vocational Career
22	Reading, Math, Science, Social Studies
23	Reading, Math, Science, Vocational Career
24	Math, Science, Social Studies
25	Math, Science, Vocational Career
26	Science, Social Studies, Vocational Career
27	Other

Special Education Placement Options

Code	Description
00	Not a Special Education Student, age 3-5
01	All: Not - Was Previously in Current Year
05	3-5: GE Student Role Model in PreK Classes
10	6-21: Full <21% Services Outside GE Class
20	6-21: Partial 21-60% Services Outside Class
30	3-5: Regular ECFE Program >80%
32	3-5: Regular ECFE Program 40-79%
34	3-5: Regular ECFE Program <40%
36	3-5: Substantially Separate Class
38	3-5: Public Separate Day School
40	6-21: Substantial Separation 60%< Services
41	6-21: Public Separate Day School
42	3-5: Private Separate Day School
44	3-5: Residential Facility
45	3-5: Public Residential Institutional Facility
46	3-5: Home
48	3-5: Service Provider Location
50	6-21: Private Separate Day School
60	6-21: Residential School
70	6-21: Homebound/Hospital
90	6-21: Public Residential Institutional Facility

Post Grad Plans Options

Code	Description
01	Four Year Public College
02	Two-Year Public College
03	Four-Year Private College
04	Two-Year Private College
05	Other Post-Secondary (Trade School)
06	Work
07	Military
08	Other (e.g., travel, family)
09	Plans Unknown

Program Type Options

Code	Description
00	Not Enrolled in CVTE Program
01	Not Currently Enrolled Was Previously in Same Year
02	Chap 74 - Secondary Cooperative Education
03	Chap 74 - Secondary Tech Prep
04	Chap 74 - Secondary Regular
05	Chap 74 - Secondary Coop Educ & Tech Prep
13	Non Chap 74 - Secondary Tech Prep
14	Non Chap 74 - Secondary Regular

Primary Disability Options

Code	Description
01	Intellectual
02	Sensory/Hearing
03	Communication
04	Sensory/Vision
05	Emotional
06	Physical
07	Health
08	Specific learning Disabilities
09	Sensory/Deaf-Blind
10	Multiple Disabilities
11	Autism
12	Neurological
13	Developmental Delay

Eval Results Options

Code	Description
00	Not SPED Student - No Evaluation Current Year
01	Continuting SPED - No Eval Current Year
02	Initial Eval - Not Eligible
03	Re-Eval - No Longer Eligible
04	Init Eval - Eligible Instruction w/wo Services
05	Init Eval - Eligible Related Services Only
06	Re-Eval - Eligible Instruction w/wo Services
07	Re-Eval - Eligible Related Services Only
08	Init Eval in Process
09	Evaluated and Eligible for Srvc/Parents Declined

CVTE 74 Program Code Options

Code	Description
010201	Agricultural Mechanics
010599	Animal Science
010601	Horticulture
090701	Radio & Television Broadcasting
100301	Graphic Communications
110201	Programming & Web Development
110401	Information Support Services & Networking
120401	Cosmetology
120500	Culinary Arts
131210	Early Education and Care
150000	Engineering Technology
150303	Electronics
150305	Telecommunications — Fiber Optics
150401	Biotechnology
150403	Robotics and Automation Technology
150507	Environmental Science & Technology
151301	Drafting
190203	Marketing
460101	Masonry & Tile Setting
460201	Carpentry
460302	Electricity
460401	Facilities Management
460408	Painting & Design Technologies
460503	Plumbing
470106	Major Appliance Installation/Repairing
470201	Heating — Ventilation — Air Conditioning — Refrigeration
470603	Automotive Collision Repair & Refinishing
470604	Automotive Technology
470605	Diesel Technology
470606	Power Equipment Technology
470616	Marine Service Technology
479999	Stationary Engineering
480501	Machine Tool Technology
480506	Sheet Metalworking
480599	Metal Fabrication & Joining Technologies
480703	Cabinetmaking
500401	Design & Visual Communications
500407	Fashion Technology
510000	Health Assisting
510601	Dental Assisting
510801	Medical Assisting
520407	Office Technology
520901	Hospitality Management
990100	Exploratory

CVTE Non-74 Program Code Options

Code	Description
0121	Agricultural Mechanics
0159	Animal Science
0161	Horticulture
0971	Radio & Television Broadcasting
1031	Graphic Communications
1121	Programming & Web Development
1141	Information Support Services & Networking
1241	Cosmetology
1250	Culinary Arts
1320	Early Education and Care
1500	Engineering Technology
1531	Drafting
1533	Electronics
1535	Telecommunications - Fiber Optics
1541	Biotechnology
1543	Robotics and Automation Technology
1557	Environmental Science & Technology
1907	Family & Consumer Studies (former vocational home)
1923	Marketing/Finance
4300	Criminal Justice
4611	Masonry & Tile Setting
4621	Carpentry
4648	Painting & Design Technologies
4716	Major Appliance Installation/Repairing
4721	Heating/Ventilation/Air Conditioning/Refrigeration
4761	Marine Service Technology
4763	Automotive Collision Repair & Refinishing
4764	Automotive Technology
4765	Diesel Technology
4766	Power Equipment Technology
4799	Stationary Engineering
4851	Machine Tool Technology
4856	Sheet Metalworking
4859	Metal Fabrication & Joining Technologies
4873	Cabinetmaking
5041	Design & Visual Communication
5047	Fashion Technology
5100	Health Assisting
5161	Dental Assisting
5181	Medical Assisting
5247	Office Technology
5291	Hospitality Management
9900	Exploratory

Previous Versions

SIMS Extract (Massachusetts) [.2144 - .2235]

Was this helpful?