PIMS Student Snapshot Template (Pennsylvania)

Last Modified on 11/18/2024 11:05 am CST

Tool Search: PIMS Extracts

The Student Snapshot Template reports data from student enrollments as well as demographics information.

Screenshot of the PIMS Student Snapshot template extract editor. PIMS Student Snapshot

See the PIMS Reporting article for additional PIMS Reporting information.

Report Logic

The Student Snapshot Template reports records for all actively enrolled students as of the entered Effective Date. This report is the same as the Student Template except it includes the Reporting Date field. Only students with a primary enrollment report.

Report Editor

Field	Description
Extract Type	Determines the type of PIMS Extract being generated.
Effective Date	Entered date causes the extract to report all students actively enrolled as of that date and/or all data as of this date. This date entered is considered the end date of the reporting period, unless it is a snapshot extract.
Format	Determines how the extract generates. Extracts can be generated in State Format (comma delimited) or HTML. Use the HTML format for reviewing and verifying data prior to submission to the state. Use the State Format for submitting the data to the Department of Education.
Report Protected Identities	When marked, last name, first name, middle name, suffix, and gender information reports from the Protected Identity Information section on the Identities editor, when the fields are populated.
Report All Addresses	When marked, address fields included in the report (Address 1, Address 2, City, State, Zip) report for each student record. When not marked, address information only reports for Special Education and CTE students only.
Ad hoc Filter	Select an existing ad hoc filter from which to report students. Only those students included in the Student Data Type filter and who meet the reporting population are included in the extract.
Select Grades	Select which grade levels to include on the report.
Calendars	At least one calendar must be selected when generating a PIMS extract. Calendars can be selected by the Active Year, by School or by Year. When a calendar is chosen in the Campus toolbar, that calendar is automatically selected.
Report Generation	To generate the report immediately, use the Generate Extract option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.

Generate the Student Snapshot Template

Select Student Snapshot from the Extract Type from the dropdown list.
Enter the Effective Date of the extract in mmddyy format or use the calendar icon to select a date.
Select the Format of the extract.
If desired, mark the Report Protected Identities checkbox.
If desired, mark the Report All Addresses checkbox.
If desired, select an Ad hoc Filter.
Select a Grade level for the extract.
Select the appropriate Calendar(s) from which to include data on the extract.
Click the Generate Extract button or the Submit to Batch button, when available. The extract displays in the selected format.

Screenshot of the Student Snapshot Template HTML format example. Student Snapshot Template - HTML Format

Report Layout

Element Name		Description	Campus Application
1	District Code	State District Number Reports the district number of the reporting school unless there is a different district located in the Serving District. Numeric, 9 digits	System Administration > Resources > District Information > State District Number; District.number Student Information > General > Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict
2	Location Code	State School Number of the reporting school. This code reports from the Location Code Override field on the student's Enrollment editor, when populated. When the Location Code Override field is not populated, the school number field reports from the Alt School Number field on the School editor. When both the Location Code field and the Alt School Number field are not populated, the Location Code reports from the State School Number. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > Location Code Override Enrollment.locationCodeOverride System Administration > Resources > School > Alt School Number, State School Number School.altNumber School.number
3	School Year	Reports as June 10th of the end year of the calendar. Date field, 10 characters	System Administration > Calendar > School Years > School Year Detail Term.endDate
4	Student ID	The student's State ID. Numeric, 10 digits	Census > People > Demographics > Person Identifiers > Student State ID Person.stateID
5	SSN	The student's social security number. Currently reports as blank. Numeric, 9 digits	Census > People > Demographics > SSN Identity.ssn
6-9	Filler Fields	These fields do not report.	N/A
10	Current Grade Level	The grade level of the student's current enrollment. Alphanumeric, 3 characters	Student Information > General > Enrollments > Grade Enrollment.grade
11-12	Fields	These fields do not report.	N/A
13	Homeroom	The room number of the student's course labeled as Homeroom as of the entered effective date. When Homeroom is marked on the Course tab, all sections for that course report as the Homeroom number. This field is used for determining class size in elementary grades and in offsite preschool programs. Alphanumeric, 20 characters	Scheduling > Courses > Course > Homeroom Course.homeroom Scheduling > Courses > Section > Room Number Section.roomID
14	Birth Date	The student's date of birth. Date field, 10 characters	Census > People > Demographics > Birth Date Identity.birthdate
15	Gender	The student's gender. When the Legal Gender field is populated and the Report Protected Identities checkbox is marked on the Extract editor information reports from that field. When the Gender field on Demographics is set to M or F, that value reports. When the Gender Field on Demographics is set to X, the value reports from the Legal Gender field in the Protected Identities section as M or F. When the Gender field on Demographics is set to X and the Legal Gender field is not populated, a blank value reports. Alphanumeric, 1 character	Census > People > Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Census > People > Demographics > Gender Identity.gender
16	Address 1	Reports primary address information when the student is CTE student (full time or part time) or a Special Education Student. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). When there is no primary address, the secondary address reports. Addresses marked as Private do not report. NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Census > Address > Number, Prefix, Street, Tag, Direction Address.number Address.prefix Address.street Address.tag Address.direction
17	Address 2	Additional information about the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Census > Address > Number, Prefix, Street, Tag, Direction Address.number Address.prefix Address.street Address.tag Address.direction
18	City	The city of the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 30 characters	Census > Address > City Address.city
19	State	The state of the student's address. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Alphanumeric, 2 characters	Census > Address > State Address.state
20	Zip	The official postal code of the student's primary address. When field is not populated, reports blank. This information reports from the current or most recent primary household where the Mailing checkbox is marked (first), or where the Physical checkbox is marked (second), or where the address has the highest address ID (third). NOTE: An Address is considered the current address through the End Date entered on the Address record. When the entered Effective Date on the Report Editor happens to be the End Date of the address, that address reports. Numeric, 10 digits	Census > Address > Zip Address.zip
21-26	Filler Fields	These fields do not report.	N/A
27	Race/Ethnicity	The student's race/ethnicity. Numeric, 1 digit	Census > People > Demographics > Race/Ethnicity Identity.race
28-32	Filler Fields	These fields do not report.	N/A
33	Food Program Participation Code	Reports the student's eligibility status. Options are: F: Free R: Reduced N: Paid N: Non-Reimbursable When blank, then reports from the Eligibility dropdown. When there is no active record, reports as N. Alphanumeric, 1 character	FRAM > Eligibility > Eligibility POSEligibility.eligibility
34	Challenge Type	Reports the student's primary disability. Numeric, 4 digits	Student Information > General > Enrollments > Special Ed Fields > Special Ed Status and Primary Disability Enrollment.disability
35-37	Filler Fields	These fields do not report.	N/A
38	Special Education	Reports the student's special ed status. July Reporting Period: reports Y when Special Ed Status is Yes: has IEP. Reports E when Special Ed Status is E: Exited IEP AND the Service Exit Date is within the current school year dates. Reports N when Special Ed Status is N: No IEP or blank, OR when Special Ed Status is E: Exited IEP and the Service Exit Date is before the current school year Start Date. Alphanumeric, 1 character	Student Information > General > Enrollments > Special Ed Fields > Special Ed Status Enrollment.specialEdStatus
39-40	Filler Fields	These fields do not report.	N/A
41	EL Status	Reports the student's EL (English Learners) status based on the Effective Date entered on the Report Editor. Reports 01 when the EL Program Status when EL or Exited EL and the EL exit date is after 10/01 of the calendar year selected and the EL exit date is after the effective date chosen on the report editor. Reports 03 when the EL Status is Exited EL land the EL Exit date is on or before 10/01 of the selected calendar year. Reports 03 when the EL Status is Exited EL and the effective date chosen on the report editor is on or before the 1st Year Monitoring date from the EL detail record. Reports 04 when the EL Status is Exited EL and the effective date chosen on the report editor is after the 1st Year Monitoring Date and on or before 2nd Year Monitoring date from the EL detail record. Reports 05 when the EL Program Exit Date is before 10/01/2014. Reports 05 when the EL Program Exit Date is on or after 10/01/2014 and the Effective Date chosen on the report editor is on or before the 4 year Monitoring Date. Reports 06 when the EL Program Status is EL and SLIFE checkbox is marked. Reports 07 when the EL Program Status is Exited EL and the EL Program Exit Date is on or before the 3rd Year Monitoring Date from the EL Detail Record, but after the 2nd Year Monitoring Date. Reports 08 when the EL Program Status is Exited EL and the EL Program Exit Date and the Effective Date chosen on the report editor is on or before the 4^th year Monitoring Date from the EL Detail Record, but after the 3rd year monitoring date from the EL Detail Record. Reports 99 (default) when there is no EL Record. Numeric, 2 digits	Program Participation > English Learners (EL) > EL > Program Status LEP.programStatus
42-44	Filler Fields	These fields do not report.	N/A
45	Special Programs code-LIEP Program Type	Reports the latest EL service. Reports state code of 21-27 and 98 from the EL Services tool when Start Date is not null and end date is null or on or after report generation Effective date and the EL Status is 01 or 06. When there are multiple services of 21-27 and 98 at the time of reporting, report the service with the highest ID. When no state coded program of 21-27 and 98, reports blank. Numeric, 2 digits	Student Information > Program Participation > English Learner (EL) > EL Services LepServicetype.name
46	Repeating Grade	Indicates the student is repeating the school year. Reports Y when the Student's Grade Level in this school year's enrollment is the same as their Grade Level in the previous school year's enrollment. When there is no enrollment from the previous school year or when the grade level is not the same, N reports. Alphanumeric, 1 character, Y/N	Student Information > General > General Enrollment > Grade Level Enrollment.grade
47-49	Filler Fields	These fields do not report.	N/A
50	BID School Number	The School Number within the LEA that is responsible for the student based on Best Interest Determination. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > BID School Number EnrollmentPA.bidSchoolNumber
51	BID AUN	The AUN of the LEA that is responsible for the student based on Best Interest Determination. Numeric, 9 digits	Student Information > General > Enrollments > State Reporting Fields > BID AUN EnrollmentPA.BidAUN
52	Filler Field	N/A	N/A
53	Expected Graduation	The student's projected graduation time frame. Numeric, 4 digits MMYY	Student Information > General > Graduation > Projected Graduation Date Graduation.projectedGraduationDate
54-64	Filler Fields	These fields do not report.	N/A
65	Grad Status Code	Indicates the student's end status, such as graduating, dropping out or transferring. This field always reports null. Alphanumeric, 1 character	Student Information > General > Enrollment > End Status Enrollment.endStatus Student Information > General > Enrollment > State Reporting Fields > Graduation Status Enrollment.gradStatus
66	Expected Post Graduate Activity	The student's post-graduation plans. Numeric, 3 digits	Student Information > General > Graduation > Post Grad Plans Graduation.postGradPlans
67	Student Status	Reports the status of the student's enrollment. Alphanumeric, 1 character	Student Information > General > Enrollments > State Reporting Fields > Student Status Enrollment.studentStatus
68	Date First Enrolled in ELD/Bilingual Ed Program	The date on which the students was enrolled in an ESL/Bilingual Education/EL program. When the EL Status field reports a value of 01 or 06 (Program Status of EL), this field reports from the Date First Entered ESL/EL field on the Enrollment record. When there is no entered date, the reported value reports from the EL Identified Date field on the EL Record. Date field, 10 digits (YYYY-MM-DD)	Student Information > General > Enrollments > State Reporting Fields > Date 1st Enrolled in EL ED Program CustomStudent.value Enrollment.firstELLEnrollDate Student Information > Program Participation > English Learners (EL) > EL > Identified Date Lep.identifiedDate
69	Filler Field	This field does not report.	N/A
70	ADA Status Indicator	Indicates the student participates in a 504 program or has an IEP. Reports Y when Section 504 is marked, reports N when Special Education (Field 38) is Y. Otherwise, field reports N. Alphanumeric, 1 character (Y or N)	Student Information > General > Enrollments > State Reporting Fields > Section 504, Special Ed Fields > Special Ed Status Enrollment.section504 Enrollment.specialEdStatus
71-72	Filler Fields	These fields do not report.	N/A
73	Foreign Exchange Student	Indicates the student is a Foreign Exchange Student. Alphanumeric, 1 character (Y or N)	Student Information > General > Enrollments > State Reporting Fields > Foreign Exchange Student Enrollment.foreignExchange
74-79	Filler Fields	These fields do not report.	N/A
80	Gifted Talented	Reports the student's gifted and talented status. When there is no assigned status, reports a value of N. Alphanumeric, 1 character (Y or N)	Student Information > General > Enrollments > State Reporting Fields > Gifted/Talented Enrollment.giftedTalented
81-82	Filler Fields	These fields do not report.	N/A
83	Snapshot Date	The effective date as of report generation.	N/A
84-87	Filler Fields	These fields do not report.	N/A
88	Economic Disadvantaged Status Code	Reports the student's meal status. Enrollment Record A value of Y reports when the Economic Disadvantage field is marked on the State Reporting Enrollment Editor. Eligibility Record A value of Y reports when the Eligibility is Paid and Certified Type is Declined (Source = Non-Direct) on the student's Eligibility (FRAM) record. A value of Y reports when the State Eligibility Code is F: Free or R: Reduced. A value of N reports when the State Eligibility Code is null or there is no active Eligibility record. Alphanumeric, 1 character (Y or N)	Student Information > General > Enrollments > State Reporting Fields > Economic Disadvantaged Enrollment.economicDisadvantaged FRAM > Eligibility > Eligibility Detail > Eligibility, State Eligibility Code POSEligibility.stateCode POSEligibility.eligibility
89	Filler Field	This field does not report.	N/A
90	Mobility Code	Indicates the reason the student did not return after summer break. Reports the selected value from the enrollment editor. Alphabetic, 1 character (A, B or C)	Student Information > General > Enrollments > State Reporting Fields > Mobility Enrollment.mobility
91	Diploma Type	The type of diploma the student received upon graduation. State diploma types need to be entered in the Attribute Dictionary as follows: 806: Regular Diploma 816: GED Credential NOTE: This field reports the value entered in the Value column of the Attribute Dictionary record. Numeric, 3 digits	Student Information > General > Graduation > Diploma Type Graduation.diplomaType
92	Filler Field	This field does not report.	N/A
93	Alternate Student ID	The student's local student number. Numeric, 25 digits	Census > People > Demographics > Person Identifiers > Student Number Person.studentNumber
94	Filler Field	This field does not report.	N/A
95	Title III EL Eligibility	Indicates the student is served by Title III. Reports as Y when the following is true: The EL/ELL Status is 01 or 06 and Title III is checked on the District's History information When the district or school level Title III check box is not marked, but the student's Title III check box is marked and the EL student is a 01 or 06 Reports as N when the EL/ELL Status is 01 or 06 and the district or school level Title III check box and student level Title III check box are not marked. Reports as N when the student does not receive Title III services. Reports a blank value when the student is not 01 or 06. The EL Title III services are no longer valid, but the logic is still available. Alphanumeric, 1 character	Student Information > Program Participation > English Learners (EL) > EL > EL Services > Name > Title III Lep.service System Administration > Resources > District Information > District History > Title III SchoolAttribute.title3
96	Programs Services Code – Title I Part A	Indicates the student received Title 1 services. Reports a value of Y for ALL students when the Title 1 Part A checkbox is marked on the School History editor. When the school is not Title 1 (Title 1 Part A checkbox is not marked), a value of Y reports when the student has a Flag State Code of 15, and the Enrollment Start Date and Enrollment End Date is not null, or when the Enrollment Start Date or Enrollment End Date is on or after the Effective date entered on the Report Editor. When the Title 1 Part A checkbox is not marked at the school level, and the student does not have a Flag with a State Program of 15, a value of Y reports when the Title 1 checkbox is marked on the enrollment record. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	System Administration > Resources > School > Title 1 (A) SchoolAttribute.title1A Student Information > General > Enrollments > State Reporting Fields > Title 1 Enrollment.title1 Student Information > General > Flags ProgramParticipation.programID Program.name
97	Grade 09 Date	The date the student first entered 9th grade. This field reports June 30 of the year in which the student first entered 9th grade. When no date is provided in the Date First Entered the 9th Grade Field, the Enrollment Start Date for the 9th grade enrollment or 9th grade enrollment history record is used. When the student first entered 9th grade on or between July 1, 2014 and June 30, 2015, this field reports as 2015-06-30. When the student first entered 9th grade on or between July 1, 2013 and June 30, 2014, this field reports as 2014-06-30. When the student first entered 9th grade on or between July 1, 2012 and June 30, 2014, this field reports as 2013-06-30. When no date is provided for either fields, a NULL value reports. One record per each grade level enrollment reports. Date field, 10 characters (YYYY-06-30)	Student Information > General > Graduation > Date First Entered 9th Grade Graduation.grade9Date
98	District Entry Date	Reports the student's original entry date into the district. Logic: the report first looks at the student's current or most recent enrollment within report generation dates. When a District Start Date is populated, that date reports. When null, then the reports looks at the most recent Enrollment in all the student's enrollment history in any school where Enrollment Local End Status with State End Status Code Mapping is one of the following codes = WD01, WD02, WD03, WD04, WD09 (System Administration > Enrollment > End Status Type) and report the next Enrollment Start Date that is after the enrollment with those end status(es). When that is null, the earliest Enrollment Start Date in any school reports. Date field, 10 characters	Student Information > General > Enrollments > State Reporting Fields > District Start Date Enrollment.districtStartDate Enrollment.startDate
99	School Entry Date	Reports the student's original entry date into the school. Logic: the report first looks at the student's current or most recent enrollment within report generation dates. When a School Start Date is populated, that date reports. When null, then the reports looks at the most recent Enrollment within the same school where Enrollment Local End Status with State End Status Code Mapping is one of the following codes = WD01, WD02, WD03, WD04, WD09 (System Administration > Enrollment > End Status) and report the next Enrollment Start Date that is after the enrollment with those end status(es). When that is null, the earliest Enrollment Start Date within the reporting school reports. When no previous Enrollment in the school exists, the most recent Enrollment in that school's Enrollment Start Date Reports. Date field, 10 characters	Student Information > General > Enrollments > State Reporting Fields > School Start Date Enrollment.schoolStartDate Enrollment.startDate
100-108	Filler Fields	These fields do not report.	N/A
109	State Entry Date	Reports the student's original entry date into the state. Date field, 10 characters	Student Information > General > Enrollments > State Reporting Fields > State Start Date Enrollment.stateStartDate Enrollment.startDate
110	Date First Enrolled in US School	Reports the student's original entry date into the US when the student's EL Status (field 41) reports a value of 01-08. When the Date Entered US School field is null and the EL Status reports a value of 01-08, Date First Enrolled reports from the Enrollment Editor from the FIRST district enrollment. Date field, 10 characters	Census > People > Demographics > Person Information > Date Entered US School Enrollment.USStartDate Student Information > General > Enrollments > State Reporting Fields > Date 1st Enrolled in US School
111	Homeless Student	Indicates whether the student is considered Homeless. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	System Administration > Calendar > Calendar > Grade Levels GradeLevel.stateGrade
112	Migrant Student	Indicates whether the student is considered a Migrant student. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	System Administration > Calendar > Calendar > Grade Levels GradeLevel.stateGrade
113-116	Filler Fields	These fields do not report.	N/A
117	Resident District	The number of the district in which the student resides. Reports the Resident District value from the student's Enrollment. When null, the State District Number reports. Numeric, 9 digits	Student Information > General > Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict Student Information > General > Enrollments > State Reporting Fields > Resident District District.number
118-119	Filler Fields	These fields do not report.	N/A
120	Single Parent	Indicates the student is participating in a CTE student program and is a single parent. When CTE Student is FT or PT and the Single Parent checkbox is marked, a value of Y reports. Alphanumeric, Y or N	Student Information > General > Enrollments > State Reporting Fields > CTE Student, Single Parent Enrollment.cteStudent Enrollment.singleParent
121-122	Filler Fields	These fields do not report.	N/A
123	Home Language	Report the language spoken in the student's home. When no language is selected, this field reports NULL. When the assigned language code is 1285: English, this field reports blank. Reports null when EL Status (field 41) is 05 or 99. This field reports for any student who has an active or an inactive EL Record. Numeric, 4 digits	Census > People > Demographics > Home Primary Language Identity.homePrimaryLanguage
124	Filler Field	This field does not report.	N/A
125	Years In US Schools	The number of years the student has been enrolled in a US school. Report Logic: When the student has Immigrant marked on their Enrollment, this field calculates the number of years based on the Date Entered US School (or the earliest Enrollment Start Date when null) and October 1^st of the school year in which the effective date selected on the extract editor falls. A school year is defined as being between 7/1 and 6/30. When the date is between 0-12 months of October 1 of the reporting year, a value of 1 reports. When the date is between 13-24 months of October 1 of the reporting year, a value of 2 reports. When the date is between 25-36 months of October 1 of the reporting year, a value of 3 reports. When the date is greater than 36 months of October 1 of the reporting year, a blank value reports. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > Immigrant Student Information > General > Enrollments > State Reporting Fields > Date 1st Enrolled in US School Student Information > General > Enrollments > General Enrollment Information > Start Date Data not stored
126	Name Suffix	The additional identifier of the student's name, such as Jr, Sr, etc. When the Legal Suffix field is populated, and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains a period (i.e. Jr.), the name does NOT report with the period. Alphanumeric, 10 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Suffix Identity.legalSuffix Census > People > Demographics > Suffix Identity.suffix
127-130	Filler Fields	These fields do not report.	N/A
131	Food Program	The student's meal status. Options are: F: Free R: Reduced N: Otherwise Reports a value of F for all students when the School Provision field in System Administration Resources is CEP. Alphanumeric, 1 character	FRAM > Eligibility > Eligibility System Administration > Resources > School > School History > USDA Programs > Provision = CEP POSEligibility. eligibility
132	Filler Field	This field does not report.	N/A
133	Last Name Long	The student's last name. When the Legal Last Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Census > People > Demographics > Last Name Identity.lastName
134	First Name Long	The student's first name. When the Legal First Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal First Name Census > People > Demographics > First Name
135-141	Filler Fields	N/A	N/A
142	Middle Name	The student's middle name. When the Legal middle Name field is populated and the Report Protected Identities checkbox is marked on the Extract editor, information reports from that field. When the person's name contains an accented e and/or n (é and/or ñ), the name reports with an unaccented, lowercase e and/or n. When the person's name contains a period (i.e. Jr.), the name reports with the period. Alphanumeric, 60 characters	Census > People > Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Census > People > Demographics > Middle Name Identity.middleName
143-153	Filler Fields	These fields do not report.	N/A
154	Address 3	Any comments entered for the address of a CTE student. This field reports blank. Alphanumeric, 40 characters	Student Information > General > Enrollments > State Reporting Fields > CTE Student Enrollment.cteStudent Census > Address > Comments Address.comments
155-164	Filler Fields	These fields do not report.	N/A
165	Location Code of Residence	Student's school code based on grade level and home address of parents. Reports from the Resident School Code field on the Enrollment record. When that field is not populated, the Alt School Number field reports. When the Alt School Number field is not populated, the State School Number reports. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > Resident School Enrollment.residentSchool System Administration > Resources > School > Alt School Number, State School Number School.altNumber School.number
166	Displaced Homemaker	Indicates the CTE student is a displaced homemaker. Alphanumeric, Y or N	Student Information > General > Enrollments > State Reporting Fields > CTE Student, Displaced Homemaker Enrollment.cteStudent Enrollment.displacedHomemaker
167	Special Education Referral	Indicates the student was referred to another LEA for education. Reports a value of Y when the Special Education Referral checkbox is marked; reports a value of N when the Special Education Referral checkbox is not marked. Alphanumeric, Y or N	Student Information > General > Enrollments > Special Education Fields > Special Education Referral Enrollment.spedReferral
168-181	Filler Fields	These fields do not report.	N/A
182	County Code	The county code of the reporting district. Reports the county code of the reporting district unless the county is different for the student's Primary Address. Numeric, 2 digits	System Administration > Resources > County > District County; Census > Address > County Address.county
183-188	Fields	These fields do not report.	N/A
189	Funding District Code	Reports the override field selected in the Funding District field, or the Resident District when Funding District is blank. Reports a value of 999999999 when Funding District is PA: Pennsylvania. Reports a value of 888888888 when the Fund District is any other state code that isn't PA. Numeric, 9 digits	Student Information > General > Enrollments > State Reporting Fields > Funding District Enrollment.fundingDistrict
190	CTE Indicator	Indicates whether a normal full complement of primary academics is administered and provided to this student by the reported CTC school. Reports Y when the CTE Student field is FT: Full Time CTE Student; reports N when the CTE Student field is PT: Part Time CTE Student or there is not a value. Alphanumeric, Y or N	Student Information > General > Enrollments > State Reporting Fields > CTE Student Enrollment.CTEstudent
191-206	Filler Fields	These fields do not report.	N/A
207	Military Family Code	Reports for any students who are children of an Active Military Parent/Guardian. Reports Y when the Start Date on the Military Connects tab is populated and the end date is not null, or is on or after the entered report effective date, and the parent/guardian Military Status is Active Duty, Deployed or Active Duty, Not Deployed, or Transitioning out of Active Duty. Otherwise, reports N. The guardian's relationship end date must be blank (null) or after the report generation effective date. The guardian's Military Connections record end date must be null or on or after the report generation effective Date. Alphanumeric, 1 character (Y or N)	Census > People > Military Connections ImpactAid.activeDuty
208	Filler Field	This field does not report.	N/A
209	Foster Student	Indicates whether the student is considered a Foster student. Reports N when the student's State Grade Level is AAP: Adult Affidavit Program. Reports blank when the student's State Grade is not AAP: Adult Affidavit Program. State Grade Level Code is selected on the Grade Level Setup editor. Alphanumeric, 1 characters (Y or N)	System Administration > Calendar > Calendar > Grade Levels GradeLevel.stateGrade
210-211	Filler Fields	These fields do not report.	N/A
212	Assessment Participation Code	Indicates the state assessments in which the student is participating in the school year. Reports the code selected in the Assessment Participation field on the student's State Reporting Enrollment editor. Reports a value of B when the Assessment Participation field is blank and the student's state grade is 003-008. Reports a value of I when the Assessment Participation field is blank and the student's state grade is NOT 003-008. Alphanumeric, 1 character	Student Information > General > Enrollments > State Reporting Fields > Assessment Participation Enrollment.assessmentParticipation
213	Field	These fields do not report.	N/A
214	Assessment Participation Code 2	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 214 (the flag must be marked as State Reported and the Flag End Date must be blank). When there is no flag, the value selected in the Assessment Participation Code 2 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Student Information > General > Enrollments > State Reporting Fields > Assessment Participation 2 Enrollment.assessmentParticipation2
215	Assessment Participation Code 3	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 215 (the flag must be marked as State Reported and the Flag End Date must be blank). When there is no flag, the value selected in the Assessment Participation Code 3 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Student Information > General > Enrollments > State Reporting Fields > Assessment Participation 3 Enrollment.assessmentParticipation3
216	Assessment Participation Code 4	Indicates the assessments in which the student is participating in the school year. Reports a value of Y reports when a student has a Flag with a code of 216 (the flag must be marked as State Reported and the Flag End Date must be blank). When there is no flag, the value selected in the Assessment Participation Code 3 field on the Enrollment record reports. Reports Y when value of A-G are selected. Reports N when blank or values of Z or N are selected. Alphanumeric, 1 character	Student Information > General > Enrollments > State Reporting Fields > Assessment Participation 4 Enrollment.assessmentParticipation4
217	District Code of Enrollment	Identifies the district where the non-resident student is enrolled. When the student's Special Ed Status is Yes AND the Special Education Referral checkbox is marked, the code from the District of Enrollment from the student's Enrollment reports. When null, the State District Number reports instead. When the student's Special Ed Status is Yes AND the Special Education Referral checkbox is NOT marked, the State District Number value reports. When the student's Special Ed Status is NO AND the Special Education Referral checkbox is not marked AND when the District of Enrollment field has a value, the District of Enrollment reports. When null, the State District Number reports. Otherwise, the State District Number reports. Numeric, 8 digits	Student Information > General > Enrollments > State Reporting Fields > District of Enrollment Enrollment.districtOfEnrollment Student Information > General > Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict System Administration > Resources > District Information > State District Number District.number
218-220	Filler Fields	These fields do not report.	N/A
221	Access for ELLS Assessment	Identifies a student who participates in EL. Numeric, 8 digits	Student Information > General > Enrollments > State Reporting Fields > Assessment Participation Code 5 Enrollment.assessmentParticipation5
222	ELA Assessment Exemption Indicator	Indicates the student has been enrolled in a US school less than or equal to 12 months by the end of the current year, and the ELA/Keystone Literature testing window was not exempt. When the EL Exempt field is marked, reports Y. Otherwise, reports N. Alphabetic, 1 character (Y or N)	Student Information > General > Enrollments > State Reporting Fields > EL Exempt Enrollment.elExempt
223	AUN of Sending Charter School	Reports the 9-digit AUN of the charter school that contracted with the educating LEA to educate a charter school student. When the value is less than 9 digits, leading zeros are added for a length of 9. Numeric, 20 digits	Student Information > General > Enrollments > State Reporting Fields > District of Sending Charter School Enrollment.sendingCharterSchoolDistrict
224	Sending Charter School Number	Reports the 4-digit code of the charter school that contracted with the educating LEA to educate a charter school student. When the value is less than 4 digits, leading zeros are added for a length of 4. Numeric, 4 digits	Student Information > General > Enrollments > State Reporting Fields > Sending Charter School Location Enrollment.sendingCharterSchoolLocation
225	Gender Identity	Identifies the student's personal conception of oneself when the Gender field on the Identities record has a value of X. When the Gender field has a value of M or F, a blank value reports. Alphanumeric, 1 character (X)	Census > People > Identities > Gender Identity.gender
226	PASA Testing Agency AUN	The AUN district conducting the PASA. A value only reports when the Assessment Participation dropdown is A: PASA. When the Assessment Participation dropdown is not A: PASA, this field reports as blank. When the Assessment Participation dropdown is A: PASA, the value reports from the PASA Testing Agency AUN dropdown. When blank, the code from the District of Enrollment dropdown reports. When the District of Enrollment field is blank, then this field reports from the State District Number field. Numeric, 9 digits	Student Information > General > Enrollment > State Reporting Fields > PASA Testing Agency AUN EnrollmentPA.pasaTestingAUN Student Information > General > Enrollments > State Reporting Fields > District of Enrollment Enrollment.districtOfEnrollment System Administration > Resources > District Information > State District Number District.number

Previous Versions

PIMS Student Snapshot Template (Pennsylvania) [.2307 - .2315]
PIMS Student Snapshot Template (Pennsylvania) [.2247 - .2307]
PIMS Student Snapshot Template (Pennsylvania) [.2243]
PIMS Student Snapshot Template (Pennsylvania) [.2239]
PIMS Student Snapshot Template (Pennsylvania) [.2203 - .2235]

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