Standard Sample Size (Error Prone) Logic
The Standard Sample Size (Error Prone) is the standard samples size used for verification.
- All approved applications on file as of October 1 of the current school year are gathered, including income and categorical-approved applications.
- All applications in the sample that are considered "error-prone" (within $100 of the monthly amount and/or $1200 of the yearly amount for their household size on the Income Guide) are counted as the verification pool from which random selections are first made.
- If not enough error-prone applications exist, remaining applications are selected from the total number of applications included in the sample pool.
Example
If a district has 2,000 approved applications, 60 of the "error-prone" applications are randomly selected for verification when using this option. For example, 2,000 applications x 3% = 60. If the result of this calculation is not a whole number, Campus automatically rounds up to the next whole number. For example, 1,702 applications x 3% = 51.06 will result in 52 applications chosen for verification per USDA regulation.
However, if the district has only 40 actual error-prone applications on file, the remaining 20 applications will be randomly selected from the total number of applications (gathered in Step 1).
Alternate Sample Size One (Random) Logic
- All approved applications on file as of October 1 of the current school year are gathered, including income and categorical-approved applications. This is the total number of applications to include in the sample.
- The total number of applications (sample) is multiplied by 3% to determine the total number of applications requiring verification. The maximum number of applications required for verification is 3,000.
Example
If a district has 2,000 approved applications, 60 of them will be randomly selected for verification (2,000 x 3% = 60) when using this option.
Alternate Sample Size Two (Error Prone Plus Categorical) Logic
There are two parts to this type of verification.
- All approved applications on file as of October 1 of the current school year are gathered, including income and categorical-approved applications. This is the total number of applications to include in the sample.
- The total number of applications on file is multiplied by 1% (the sample size) to determine the total number of applications requiring verification. The maximum number of applications required for verification is 1,000.
- All applications in the sample that are considered "error-prone" -- within $100 of the monthly and/or $1200 of the yearly Income Guide -- are counted as the verification pool from which random selections are first made. If not enough error-prone applications exist, remaining applications are selected from the total number or applications included in the sample pool.
Example
If a district has 2,000 approved applications, 20 of them will be randomly selected for verification (2,000 x 1% = 20) when using this option.
Determining TANF, FDPIR and SNAP Verification Sample Size
- Of the total number of applications included in the sample, identify all applications that list a TANF, FDPIR or SNAP case number instead of income (indicating categorical approval).
- Multiply the number of TANF/FDPIR/SNAP applications by ½ of a percent (0.5%) to receive the total number of TANF/FDPIR/SNAP applications that need to be verified.
Example
If a district has 1,000 SNAP/FDPIR/TANF applications, 5 of these applications will be randomly selected for verification (0.5% of 1,000 = 5) when using this option.
