Location: MT Data Upload > Section 504 Participation
The Section 504 Participation Upload can be used to export Section 504 Participation data from the district's SIS system and upload that data into Campus. The import uses the State Student ID and District Number as verification for a student’s identity.
Import Editor
Reporting Population and Business Rules
- The student must have an active enrollment in the district that matches the district and state IDs on the import.
- The student's enrollment must be within a calendar that has the same end year as the end year on their enrollment.
- If during the upload a Section 504 record already exists during the imported record’s date range, a new record will not be created on upload.
The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Section 504 Participation data.
Header Layout
Data Element | Description | Type, Format and Length |
|---|---|---|
Record Type | The abbreviation for the type of file upload entered. This will always report as HD. | Alphanumeric, 2 characters |
Date | The most recent date a change was made on the file, or the date the file was generated. | Date field, 10 characters |
Time | The most recent time a change was made on the file, or the date the file was generated. | Time field, 8 characters |
Version | The most current version of the file interface specification and references to the application system. This field will always report as MT9.1. | Alphanumeric, 5 characters |
Upload Layout
| Data Element | Description | Location | Column |
|---|---|---|---|
| Record Type | The abbreviation for the type of file upload entered. This will always report as 504. | Not dynamically stored | A |
| District Number | This is a unique system number that identifies the district uploading the information, assigned by the Montana Office of Public Instruction. Numeric, 4 digits | District Information > District Number District.number | B |
| State ID | The unique statewide student ID. Numeric, 9 digits | Enrollments Student.stateID | C |
| Last Name | The student's legal last name. | Demographics > Person Information > Last Name Identity.lastName | D |
| First Name | The student's legal first name. | Demographics > Person Information > First Name Identity.firstName | E |
| Section 504 Start Date | The date the student was determined to be in Section 504. Date field, 10 characters MM/DD/YYYY | Programs > Section 504 > Start Date Section504.startDate | F |
| Section 504 End Date | The date the student exited Section 504. Date field, 10 characters MM/DD/YYYY | Programs > Section 504 > End Date Section504.endDate | G |
| Year | The end year of the reporting calendar. For example, the 2021-2022 school year reports a value of 2022. Numeric, YYYY | Calendar Information > School Years > End Year Calendar.endYear | H |
Import Errors
| Element | Error Message |
|---|---|
| Record Type | Section 504 Participation can only be “504” for record type. Record Type is required |
| District Number | District number is required District number is only 4 characters long. |
| State ID | State ID is required. Length must be nine digits with no zero padding |
| Last Name | Must have tool if left blank. |
| First Name | Must have tool if left blank. |
| Start Date | 504 Start Date is required. 504 Start Date must not be a future date. 504 Start Date cannot overlap an existing Section 504 record. |
| End Date | 504 End Date must not be a future date. 504 End Date cannot overlap an existing Section 504 record. Must have tool if left blank. |
| Year | Year is required. |
