Tool Search: EIS Batch Transmission
The 015 District Bus extract reports bus demographic details to EIS.
See the EIS Batch Transmission article for an overview of the EIS Batch Transmission File, logic that applies to all extracts, and generation instructions.
Report Logic
A record reports for each unique Bus Number.
Records are excluded if multiple buses have the same Number or if the Number is greater than 6 characters. These records are included in the warning report.
Recommended District Setup
The Inspected by TN Dept of Safety field in this extract is reported based on the Date of Last TN Dept of Safety Inspection entered on the bus record. The inspection date is deemed current based on the Start and End Dates of the Calendar.
Campus does not require that bus numbers be unique, but numbers should be unique for reporting purposes. Duplicate number are included in the warning report.
The following fields report as whole numbers and should be rounded as applicable:
- Daily Miles One Way AM
- Total Number of Accidents
- Personal Injury Accidents
- Property Damage Accidents
- Treated and Released
- Hospitalized Overnight or Longer
- Fatalities On Board
- Fatalities Off Board
- Total Number of Safety Complaints
State-specific fields on the Bus Setup tool are not available in Ad hoc Reporting.
The Record Key, which helps determine the Type of record sent (New, Edit, or Delete), is comprised of the Record ID, Record Version, District ID, School Year, and Bus Number.
015 District Bus Extract Layout
|
Element Name |
Description & Format |
Campus Location |
|---|---|---|
|
Record ID |
Identifies the extract - reports as "015"
Numeric (3) |
N/A |
| Record Version | Identifies the extract version - reports as "04"
Numeric (2) |
N/A |
| Record Type |
Identifies the type of extract:
Character (1) |
N/A |
| Filler | N/A. Reports as 00. |
N/A |
| District ID | Reports the TN Department of Education assigned District Number.
Numeric (3) |
District Information > State District Number
District.number |
| School Year | Reports the start year of the school calendar.
Date (4), CCYY |
School Year Setup > Start Year SchoolYear.startYear |
| Bus Number | Reports the number assigned to the bus.
Characters (10) |
Bus Setup > Number
TransportationBus.number |
| Specially Equipped | Indicates if the bus is specially equipped. Reports as Y or N.
Character (1) |
Bus Setup > Specially Equipped
TransportationBus.speciallyEquipped |
| Daily Miles One Way AM | Reports the daily one-way AM miles traveled by the bus from where the bus was parked overnight to the last school where students were dropped off.
Numeric (4) |
Bus Setup > Daily Miles One Way AM
TransportationBus.miles |
| Bus Type | Reports the Bus Type.
Character (1) |
Bus Setup > Bus Type
TransportationBus.busType |
| Year Bus Began Operation | Reports the year the bus first become operational.
Numeric (4) |
Bus Setup > Year Bus Began Operation
TransportationBus.firstYear |
| Inspected by TN Dept of Safety |
Indicates if the bus inspection by TN Department of Safety is current. The reporting window is define for each calendar as the days between the first date with a Day Event of CS and the last date with a Day Event of CE. If the Date of Safety Inspection falls within that range, reports as Y. Otherwise reports as N.
Character (1) |
Bus Setup > Date of Safety Inspection
TransportationBus.safetyInspectionDate |
| Privately Owned | Indicates if the bus is privately owned. Reports as Y or N.
Character (1) |
Bus Setup > Privately Owned
TransportationBus.privatelyOwned |
| Wheel Chair Lifts | Indicates if the bus has wheelchair lifts. Reports as Y or N.
Character (1) |
Bus Setup > Wheel Chair Lifts
TransportationBus.wheelChairLift |
| Commercial Advertising | Indicates if there is commercial advertising on the bus. Reports as Y or N.
Character (1) |
Bus Setup > Commercial Advertising
TransportationBus.advertising |
| Total Number Accident | Reports the total number of accidents for this bus this year.
Numeric (4) |
Bus Setup > Total Number of Accidents
TransportationBus.numberAccidents |
| Occupant Restraints | Indicates if there are occupant restraints on the bus. Reports as Y or N.
Character (1) |
Bus Setup > Occupant Restraints
TransportationBus.occupantRestraints |
| Two Way Communication | Indicates if the bus is equipped with two-way communication. Reports as Y or N.
Character (1) |
Bus Setup > Two Way Communication
TransportationBus.twoWayCommunication |
| Audio/Video Surveillance | Indicates if the bus is equipped with audio/video surveillance equipment. Reports as Y or N.
Character (1) |
Bus Setup > Audio/Video Surveillance
TransportationBus.audioVisualSurveilance |
| Type of Fuel |
Reports the type of fuel used by this bus. Options are:
Character (6) |
Bus Setup >Type of Fuel
TransportationBus.fuelType |
| GPS System | Indicates if the bus has a GPS system. Reports as Y or N.
Character (1) |
Bus Setup > GPS System
TransportationBus.gps |
| Air Conditioning | Indicates if the bus has air conditioning. Reports as Y or N.
Character (1) |
Bus Setup > Air Conditioning
TransportationBus.airConditioning |
| Personal Injury Accidents | Reports the number of accidents that included personal injury.
Numeric (4) |
Bus Setup > Personal Injury Accidents
TransportationBus.numberInjuryAccidents |
| Treated and Released | Reports the number of injured students who were treated and released.
Numeric (4) |
Bus Setup > Treated and Released
TransportationBus.numberInjuryTreated |
| Hospitalized Overnight or Longer | Reports the number of injured students who were hospitalized overnight or longer.
Numeric (4) |
Bus Setup > Hospitalized Overnight or Longer
TransportationBus.numberInjuryHospitalized |
| Fatalities On Board | Reports the number deaths that occurred on the bus.
Numeric (4) |
Bus Setup > Fatalities On Board
TransportationBus.numberFatalitiesOnBoard |
| Fatalities Off Board | Reports the number of deaths that occurred off the bus.
Numeric (4) |
Bus Setup > Fatalities Off Board
TransportationBus.numberFatalitiesOffBoard |
| Property Damage Accidents | Reports the number of accidents that involved property damage.
Numeric (4) |
Bus Setup > Property Damage Accidents
TransportationBus.numberDamageAccidents |
| Total Number of Safety Complains | The total number of safety complaints on a bus. Safety Complaints are complaints related to the unsafe operation of a school bus driver, including but not limited to traffic violations such as speeding or rolling stops, poor student behavior management, use of prohibited electronic devices, and perceived physical impairment.
Numeric, (4) |
Bus Setup > # Safety Complaints
TransportationBus.safetyComplaints |
| Electronic Stability Control System | Indicates if the bus has an electronic stability control system.
Character (1) |
Bus Setup > ECS System
TransportationBus.esc |
| Filler | N/A | N/A |
