Check In/Out

The Scanning toolset is part of the Campus Workflow Suite.

Tool Search: Check In/Out

The Check In/Out tool can be used to track tardies at the beginning of the school day when students enter the building late or to track students that leave before the end of the school day. Students can scan their ID cards at a designated area like the front office or the attendance taker can enter student ID numbers manually on the Check In/Out screen. Attendance takers may also enter the reason why the student is checking in or out. This information is automatically sent to a printer and a hall pass prints for the student.

An alert will sound for when a student who triggers a stop or warn scan in, or if the scanned student number is not valid.
Printers must be configured to automatically print hall passes. See the Printer Setup documentation for additional information.

Screenshot of check in / out


Check In/Out Field Descriptions

After you enter a Student iD and click Enter, an image of the student displays, as well as identification information and the current period schedule for the student. The current period is indicated with a clock icon. 

 

FieldDescription
Check In or Check OutA toggle indicating if the student is checking in or out.
PeriodThe name of the Period. 
Course(s)The name of the course.
RoomThe room in which the Course is scheduled.
Excuse NameThe existing excuse code and name for the period.
StatusThe attendance status for the period; T: Tardy, P: Present, or A: Absent.
ExcuseThe existing excuse code for the period.
New Excuse

The new excuse code for the period. 

Users with R (Read) rights only cannot modify the New Excuse. The default New Excuse can be set at System Administration > Scanning > Scanner Settings. See the Scanner Settings document for additional information.

 Comments Additional information about the absence. 

Logic

  • The current period is indicated with a clock icon.
  • The current period and any past periods with a non-present code are updated by default. Past "present" codes or periods without any attendance codes are not updated by default.
  • The default code will be used unless there is exactly one non-present code in the past, in which case that code will be used instead. Unknowns (not coded, entered by a teacher) are not counted as "coded" absences for this calculation.
  • Future codes matching a code in the past or unknowns will be removed by default.
  • When a student scans in using the Check In/Out scanner, a notification is sent to the parent/guardian via the Campus Parent Portal.

Actions

 

ActionDescription
ConfirmSaves the values and navigates the user back to the Tardy Scanning Screen.
CancelNavigates back to the Tardy Scanning screen.
Fill Up/DownSelect a New Excuse for the Period the student scanned in, then click Fill Up. All previous periods' New Excuse will change to the selected excuse. Fill Down is used when the Check Out is selected.
ResetResets the default New Excuse values if the values were cleared in error.
ClearRemoves all selected values in the New Excuse and Comments fields.
Attendance data in the grid is automatically captured on the student's Attendance tab once you click Confirm. See the Attendance documentation for additional information.