Calendar (Idaho)

Tool Search: Calendar

Within Calendar, the following tools allow users to manage calendar information: 

While not all fields in these tools are specific to Idaho, some of these fields are critical to ensuring accurate state reporting. These tools and fields are described below. For all other inquires, please see the appropriate article(s) linked above.

Calendar

The Calendar Information tool stores basic information about the calendar, including fields which impact how the calendar is included within state reports.

Screenshot of the Calendar Information tool. Calendar Information

Calendar ID

A unique identifier for different calendars in use within the district. Idaho state reports return a Derived CalendarID value which identifies unique schedule tracks students are on. This state reported calendarID value is a combination of several fields. Complete logic is available here; below is a summary of this calculation.

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The state reported calendarID value uses the Calendar ID and Structure ID (auto-assigned fields by Campus), Calendar Type, Summer School, JDC Attendance, and the Kindergarten Code to derive unique schedule track identifiers (calendarID value) for state reporting.

In addition, the student's Enrollment record is used to include the State Grade Level, incorporate Instructional Start and End Date Overrides should they exist on the Grade Level, and to make sure the enrollment is not marked for Alternative Attendance. 

Database Location:

Calendar.calendarID

Ad Hoc Inquiries:

Student > School Calendar > cal.calendarID

Student > Learner > Active Enrollment > Core Elements > activeEnrollment.calendarID

Reports:

District Calendar (ISEE Extracts) (Idaho)

Student Attendance (ISEE Extracts) (Idaho)

Performance Measure Files (Idaho)

Type

Indicates the type of calendar (i.e., Instructional, Summer School, Alternative, etc). This field impacts when/how the calendar is pulled into various state and local reports.

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Database Location:

Calendar.type

Ad Hoc Inquiries:

Student > School Calendar > cal.type

Reports:

District Calendar (ISEE Extracts) (Idaho)

Calendar Name

Indicates the name of the calendar for a which a record is reported.

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Calendar ID (Campus Auto-Assigned) Database Location:

Calendar.name

Ad Hoc Inquiries:

Student > School Calendar > cal.name

Reports:

Assessment Tool (Idaho CTE Tooling)

CTS Attendance Tooling (Idaho CTE Tooling)

Performance Measure Files (Idaho)

End Date

Indicates the last day of the calendar. This is often a different date than the last day of the school year, and depending on district policy, can be the end of the fiscal year (July 31), but needs to end before the start date of the next calendar year.

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Database Location:

Calendar.endDate

Ad Hoc Inquiries:

Student > School Calendar > cal.endDate

Reports:

Assessment Tool (Idaho CTE Tooling)

CTS Attendance Tooling (Idaho CTE Tooling)

Performance Measure Files (Idaho)


Grade Levels

The Grade Levels tool lists the grades that are assigned to the selected school. Only students in the listed grades can be enrolled into that calendar. 

Screenshot of the Grade Levels tool. Grade Level Detail


State Grade Level Code

The Grade Level Code indicates the current grade level of the student and is the official name of the grade level used at the state. For reporting purposes, each grade level in a school needs to be assigned a State Grade Level Code.

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Database Location:

GradeLevel.stateGrade

Ad Hoc Inquiries:

Student > Demographics > student.stateGrade

Student > Learner > Active Enrollment > Core elements > Grade Level elements > activeGradeLevel.stateGrade

Student > Learner > All Enrollments > Core elements > Grade Level elements > histGradeLevel.stateGrade

Reports:

Assessment Tool (Idaho CTE Tooling)

ISAT Student Extract

Student Demographics (ISEE Extracts) (Idaho)

Instructional Start and End Date Override

The Instructional Start Date Override and Instructional End Date Override fields provide a way for schools to indicate that a selected grade has a different date on which their calendar begins or ends than other grade levels.  Calendar and Attendance reporting logic utilize these fields to accurately reflect schedule track differences, such as when 9th grade students start one day earlier than other grade levels at a school.

Reports:

District Calendar (ISEE Extracts) (Idaho)

Student Attendance (ISEE Extracts) (Idaho)

Kindergarten Code

Indicates the type of Kindergarten Session the school/calendar provides.

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  • 1: AM only-every day
  • 2: PM only-every day
  • 3: Wk 1 MWF, Wk 2 TTh
  • 4: M-W, every other F
  • 5: T-Th, every other F
  • 6: AM & PM full day every day
  • 7: Other schedule type 7
  • 8: Other schedule type 8
  • 9: Other schedule type 9

Database Location:

GradeLevel.kindergartenCode

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core Elements > Grade Level Elements > activeGradeLevel.kindergartenCode

Reports:

District Calendar (ISEE Extracts) (Idaho)

Gear Up Participation



Days

The Days tool provides a calendar type of view for all of the days in the school calendar, determined by the year, school and calendar selected in the Campus toolbar. It also displays which Period Schedules are assigned to a particular day, if any special events are assigned to a day, or if a particular day is not recording attendance, is not an instruction day, or is not a school day. Please see the Days article for more information.

Screenshot of the Day Setup tool. Calendar Days

Before using any of the tools on the Days tab, verify the following has been done for the selected calendar:

  • Calendar dates are correct.
  • Term dates are correct.
  • Periods and Period Schedules are established.

Date

Displays the date of the selected day.

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Database Location:

Day.date

Ad hoc Inquiries: 

Not available

Reports:

District Calendar (ISEE Extracts) (Idaho)

Student Attendance (ISEE Extracts) (Idaho)

Day Events Type

Day Events indicate a special event(s) for the school day. The Day Event Type field indicates the reason for the event. Types of days are created in the Attribute/Dictionary.

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Database Location:

Day.eventType

Ad Hoc Inquiries:

Not Available

Notes:

Multiple events can be associated with a single day. It is recommended that whenever an event is added to a day, a Comment also be added that explains the reason for the event.

Reports: 

The District Calendar report looks for two specific codes: EC (Emergency Closure) to report emergClosureTime and SD (Staff Development) to report nonInstrucTime correctly. Additional codes/definitions present in the Day Event Type fields are not considered in State Reporting.

District Calendar (ISEE Extracts) (Idaho)

Instruction Days

In the Day Detail editor (select a day from the calendar grid, notice the two editors below the grid), each day of the school year (from the Calendar Start Date to the Calendar End Date) needs to be marked as a School Day, Instruction and Attendance. These selections allow teachers to take attendance and for reports to generate a total count of instructional days and school days. See the Days article for detailed information on how these checkboxes are used. 

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Database Location:

Day.instruction

Ad Hoc Inquiries:

Not Available

Reports:

Not reported

Duration and Instructional Minutes

In the Day Events editor (select a day from the calendar grid, notice the two editors below the grid), when there is a special type of event happening - abbreviated day, weather day, etc. - the total minutes for the school day and the total instruction minutes should be entered. Values entered in these fields overwrite any other school day and instruction minutes entered elsewhere on the calendar. See the Days article for detailed information on how Day Events are entered.

  • The Duration indicates the length of the event. This value does not print on the Calendar Report and is used for state reporting purposes.
  • Instructional Minutes indicates how many total minutes students are receiving instruction as part of the event. 
    • In the case of inclement weather, a corresponding Event Type is selected, and the total instructional minutes for the weather day are added here. If the school closes at lunch time (no instruction in the afternoon), this field is populated with a value that totals the start of day to the lunch period (240 minutes, for example).
    • The sum of Instructional Minutes entered on Day Events is counted as non-instructional minutes and is subtracted from the overall instructional day. The remaining time (calculated by subtracting the instructional minutes on the day event from the Student Day minutes on the calendar) is counted as non-instructional minutes.

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Database Location:

DayEvent.duration

DayEvent.instructionalMinutes

Ad Hoc Inquiries:

Not Available

Reports:

Not Reported


Schedule Structure

Schedule Structures provide a means of allowing different groups of students (by grade level, by different terms, by different day layout) to have a unique layout for their learning day. They allow the school calendars to have multiple schedules in one calendar, instead of having one calendar with each type of schedule. See the Schedule Structure article for detailed information on this tool.

Screenshot of the Schedule Structure Setup tool.Calendar Schedule Structure

Schedule Structure ID

An automatically assigned identification number of the schedule structure, used for reference purposes.

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Database Location:

ScheduleStructure.structureID

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core Elements > activeEnrollment.structureID

Student > Learner > All Enrollments > Core Elements > histEnrollment.structureID

Reports:

Not reported


Terms

Calendar Terms list the type of calendar structure the school has - trimesters, quarters, etc. Also available on this tab are the start and end dates of the terms.

Screenshot of the Term Setup tool. Calendar Terms

Start Date

Indicates the start date of the term. In state reports, this is used in the following ways:

  • To determine the first term in which a section meets, based on the Schedule Placement grid of the Course Section.
  • To determine the student's first day of enrollment (Roster Start Date) in the Course Section.
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Database Location:

Term.startDate

Ad Hoc Inquiries:

Student > Learner > Schedule > Course/Section > courseSection.terms

Student > Learner > Schedule > roster.startDate

Reports:

Course Master Scheduler

Student Course Enrollment

End Date

Indicates the end date of the term. In state reports, this is used in the following ways:

  • To determine the last term in which the section meets, based on the Section Schedule Placement on the Course Section.
  • To determine the student's last day of enrollment (Roster End Date) in the Course Section.
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Database Location:

Term.endDate

Ad Hoc Inquiries:

Student > Learner > Schedule > Course/Section > courseSection.terms

Student > Learner > Schedule > roster.endDate

Reports:

Course Master Scheduler

Student Course Enrollment


Periods

Calendar Periods lists the names and the times of the periods meeting throughout a school day. The editor displays the period information based on the school selected in the Campus toolbar.

At least one period schedule needs to exist in a calendar. Once a period schedule exists, periods can be assigned to that schedule. Then, Calendar Days can be established and assigned a period schedule (day rotation).

Screenshot of the Period Setup tool. Calendar Periods

Start Time

Indicates the start time of the period.

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Database Location:

Period.startTime

Ad Hoc Inquiries:

Not available

Reports:

CTS Attendance Tooling

End Time

Indicates the end time of the period.

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Database Location:

Period.endTime

Ad Hoc Inquiries:

Not available

Reports:

CTS Attendance Tooling