Consent to Evaluate (Georgia)

Tool Search: Special Ed Documents

The Consent to Evaluate in Campus is used to document the student's and parent/guardian's consent to evaluate the student to determine their needs for special education services. This document describes each editor, the section(s) of the print format that includes the entered information, a description of each field on the editor, and any special considerations and instructions for using the editor and fields.

An evaluation must be created whether or not the student is determined to have a disability. The school district gives a copy of the evaluation summary report, including the documentation of eligibility, to the student’s parents. For information on general functionality, navigation, and additional plan and evaluation features, see the core Plan and Evaluation Information article.

The current format of this document is the  GA Consent to Evaluate 2020. Evaluation formats are selected in Eval Types.

Screenshot of the list of editors in the Consent documentGA Consent To Evaluate Editors

Consent Header

The Consent Header is used to document special ed consent information.

Screenshot of the Consent Header editor.Consent Header

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FieldDescriptionValidation
Date Sent
Required
The date the consent was sent to the student and parent/guardian.N/A
Eligibility TypeThe type of eligibility documented; Initial or Reevaluation.

N/A

Date consent received

* Required

The date the consent was received by the student and parent/guardian.

This field is pulled into the Eligibility document.


* This field is a required upon completion of the document.

Referred byThe person who referred the student for special ed evaluation.N/A
Return Information
Return form by Date The date when the form needs to be returned.N/A
Name The name of the person who needs to return the form.This field auto-populates from the Team Members tool.
Title The title of the person who needs to return the form.This field auto-populates from the Team Members tool.

Phone Number

The phone number of the person who needs to return the form.This field auto-populates from the Team Members tool.
Contact Information
Name The name of the person who needs to return the form.This field auto-populates from the district information tool.
Title The title of the person who needs to return the form.This field auto-populates from the district information tool.
Phone NumberThe phone number of the person who needs to return the form.This field auto-populates from the district information tool.

Enrollment Information

The Enrollment Information editor reports Special Education information from the student's Enrollment.

The Refresh button retrieves a fresh copy of data from the student's record. See the General Information section for additional information.

Screenshot of the Enrollment Information editor. Enrollment Information Editor

 

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FieldDescriptionAd Hoc or Database NameValidation

Babies Can't Wait

A State Reported field for students who are not served prior to reaching school age.

N/A

This field is pulled from the Enrollment record.
Resident DistrictThe student's district of residence.Learner Planning > Learning Plans > residentDistrictNumberThis field is pulled from the Enrollment record and cannot be modified. 
GradeThe student's current grade.

Enrollment > Grade

enrollment.grade

This field is pulled from the Enrollment record. This field is read only.

School NameThe name of the school associated with the student's Enrollment record.Learner Planning > Learning Plans > servingSchoolName

This field is pulled from the Enrollment record. This field is read only.

School PhoneThe phone number of the school associated with the student's Enrollment record.N/A

This field is pulled from the Enrollment record. This field is read only.

School YearThe school year associated with the student's Enrollment record.N/A

This field is pulled from the Enrollment record. This field is read only.

District Information

These fields are read only.

District NumberThe district number associated with the Enrolled school.System Administration > Resources > District Information > State District NumberN/A
District NameThe district name associated with the Enrolled school.System Administration > Resources > District Information > NameN/A
District AddressThe district address associated with the Enrolled school.System Administration > Resources > District Information > AddressN/A
District PhoneThe district phone number associated with the Enrolled school.System Administration > Resources > District Information > PhoneN/A
District SPED AddressThe district special education address associated with the Enrolled school.System Administration > Resources > District Information > SPED AddressN/A
District SPED PhoneThe district special ed phone number associated with the Enrolled school.System Administration > Resources > District Information > SPED PhoneN/A

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Student Information

 The Student Information editor displays basic information about the student such as demographic information.  This is a read-only editor.  

The Refresh button retrieves a fresh copy of data from the student's record. See the General Information section for additional information.

Image of the Student Information editorStudent Information Editor

 

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Field Name

Description

Ad Hoc or Database Name

Last Name

The student's last name.

Census > People > Demographics > Last Name

identity.lastName

First NameThe student's first name.

Census > People > Demographics > First Name

identity.firstName

Middle NameThe student's middle name.

Census > People > Demographics > Middle Name

identity.middleName

SuffixThe student's suffix.

Census > People > Demographics > Suffix Name

identity.suffix

AgeThe age of the student. Census > People > Demographics > Age 
BirthdateThe student's birthdate.

Census > People > Demographics > Birth Date

identity.birthDate

GenderThe student's gender.

Census > People > Demographics > Gender

identity.gender

Home Primary LanguageThe student's home primary language. This field can be modified.

Census > People > Demographics > First Language

identity.homePrimaryLanguage

Address

The student's address.

 
This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.

Census > Households > Address Info

address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

Student NumberThe student's identification number. Census > People > Demographics > Student Number 
State IDThe student's state identification number. Census > People > Demographics > State ID

Parent/Guardian Information

The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes  Demographics information for the student's guardian.  

The Delete button next to each parent/guardian can be used to remove a parent/guardian from the Evaluation. 

The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.

Screenshot of the Parent/Guardian Information editor. Parent/Guardian Information Editor 

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Field Name

Description

Ad Hoc or Database Name

Validation

RelationshipThe relation of the parent/guardian to the student.Census > People > Relationships

This field populates from Census. This is part of the header for the parent/guardian.

Last NameThe last name of the parent/guardian.

Census > People > Demographics > Last Name

identity.lastName

This field populates from Census. This is part of the header for the parent/guardian.

First NameThe first name of the parent/guardian.

Census > People > Demographics > First Name

identity.firstName

This field populates from Census. This is part of the header for the parent/guardian.

Middle NameThe middle name of the parent/guardian.

Census > People > Demographics > Middle Name

identity.middleName

This field populates from Census. This is part of the header for the parent/guardian.

SuffixThe suffix of the parent/guardian.

Census > People > Demographics > Suffix Name

identity.suffix

This field populates from Census. This is part of the header for the parent/guardian.

Print SequenceThe print order of the parent/guardian(s) on the IEP. N/AIf no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number print in the order defined.
AddressThe parent/guardians' address.

Census > Households > Address Info

address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

This field populates from Census. 


If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down only has one option.


The populated address is the one marked "Primary."

Home PhoneThe home phone number of the parent/guardian.

Census > People > Demographics > Household Phone

This field populates from Census. 
Work PhoneThe work phone of the parent/guardian.Census > People > Demographics > Work PhoneThis field populates from Census. 
Cell PhoneThe cell phone of the parent/guardian.Census > People > Demographics > Cell PhoneThis field populates from Census. 
EmailThe primary email address for the parent/guardian.Census > People > Demographics > EmailThis field populates from Census. 
Home Primary LanguageThe home primary language of the parent/guardian.

Census > People > Demographics > Home Primary Language

identity.homePrimaryLanguage

This field populates from Census. 


The dropdown options are pulled from the Home Primary Language Attribute/Dictionary list. See the Attribute/Dictionary documentation for additional information.

Interpreter RequiredIndicates an interpreter is needed to communicate with the parent/guardian.N/AN/A