Consent to Evaluate (Georgia)
Last Modified on 02/27/2025 12:54 pm CST
Tool Search: Special Ed Documents
The Consent to Evaluate in Campus is used to document the student's and parent/guardian's consent to evaluate the student to determine their needs for special education services. This document describes each editor, the section(s) of the print format that includes the entered information, a description of each field on the editor, and any special considerations and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. The school district gives a copy of the evaluation summary report, including the documentation of eligibility, to the student’s parents. For information on general functionality, navigation, and additional plan and evaluation features, see the core Plan and Evaluation Information article.
Consent Header
The Consent Header is used to document special ed consent information.
Consent Header
Click here to expand...
| Field | Description | Validation |
|---|
Date Sent
Required | The date the consent was sent to the student and parent/guardian. | N/A |
| Eligibility Type | The type of eligibility documented; Initial or Reevaluation. | N/A |
| Date consent received * Required | The date the consent was received by the student and parent/guardian. | This field is pulled into the Eligibility document.
* This field is a required upon completion of the document. |
| Referred by | The person who referred the student for special ed evaluation. | N/A |
| Return Information
|
| Return form by Date
| The date when the form needs to be returned. | N/A |
| Name
| The name of the person who needs to return the form. | This field auto-populates from the Team Members tool. |
| Title
| The title of the person who needs to return the form. | This field auto-populates from the Team Members tool. |
Phone Number | The phone number of the person who needs to return the form. | This field auto-populates from the Team Members tool. |
| Contact Information |
| Name
| The name of the person who needs to return the form. | This field auto-populates from the district information tool. |
| Title
| The title of the person who needs to return the form. | This field auto-populates from the district information tool. |
| Phone Number | The phone number of the person who needs to return the form. | This field auto-populates from the district information tool. |
Enrollment Information
The Enrollment Information editor reports Special Education information from the student's Enrollment.
Enrollment Information Editor
Click here to expand...
| Field | Description | Ad Hoc or Database Name | Validation |
|---|
Babies Can't Wait | A State Reported field for students who are not served prior to reaching school age. | N/A | This field is pulled from the Enrollment record. |
| Resident District | The student's district of residence. | Learner Planning > Learning Plans > residentDistrictNumber | This field is pulled from the Enrollment record and cannot be modified. |
| Grade | The student's current grade. | Enrollment > Grade enrollment.grade | This field is pulled from the Enrollment record. This field is read only. |
| School Name | The name of the school associated with the student's Enrollment record. | Learner Planning > Learning Plans > servingSchoolName | This field is pulled from the Enrollment record. This field is read only. |
| School Phone | The phone number of the school associated with the student's Enrollment record. | N/A | This field is pulled from the Enrollment record. This field is read only. |
| School Year | The school year associated with the student's Enrollment record. | N/A | This field is pulled from the Enrollment record. This field is read only. |
District Information These fields are read only. |
| District Number | The district number associated with the Enrolled school. | System Administration > Resources > District Information > State District Number | N/A |
| District Name | The district name associated with the Enrolled school. | System Administration > Resources > District Information > Name | N/A |
| District Address | The district address associated with the Enrolled school. | System Administration > Resources > District Information > Address | N/A |
| District Phone | The district phone number associated with the Enrolled school. | System Administration > Resources > District Information > Phone | N/A |
| District SPED Address | The district special education address associated with the Enrolled school. | System Administration > Resources > District Information > SPED Address | N/A |
| District SPED Phone | The district special ed phone number associated with the Enrolled school. | System Administration > Resources > District Information > SPED Phone | N/A |
^ Back to Top
Student Information
The Student Information editor displays basic information about the student such as demographic information. This is a read-only editor.
Student Information Editor
Click here to expand...
Field Name | Description | Ad Hoc or Database Name |
|---|
Last Name | The student's last name. | Census > People > Demographics > Last Name identity.lastName |
| First Name | The student's first name. | Census > People > Demographics > First Name identity.firstName |
| Middle Name | The student's middle name. | Census > People > Demographics > Middle Name identity.middleName |
| Suffix | The student's suffix. | Census > People > Demographics > Suffix Name identity.suffix |
| Age | The age of the student. | Census > People > Demographics > Age |
| Birthdate | The student's birthdate. | Census > People > Demographics > Birth Date identity.birthDate |
| Gender | The student's gender. | Census > People > Demographics > Gender identity.gender |
| Home Primary Language | The student's home primary language. This field can be modified. | Census > People > Demographics > First Language identity.homePrimaryLanguage |
| Address | | Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip |
| Student Number | The student's identification number. | Census > People > Demographics > Student Number |
| State ID | The student's state identification number. | Census > People > Demographics > State ID |
Parent/Guardian Information
The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.
Parent/Guardian Information Editor
Click here to expand...
| Field Name | Description | Ad Hoc or Database Name | Validation |
|---|
| Relationship | The relation of the parent/guardian to the student. | Census > People > Relationships | This field populates from Census. This is part of the header for the parent/guardian. |
| Last Name | The last name of the parent/guardian. | Census > People > Demographics > Last Name identity.lastName | This field populates from Census. This is part of the header for the parent/guardian. |
| First Name | The first name of the parent/guardian. | Census > People > Demographics > First Name identity.firstName | This field populates from Census. This is part of the header for the parent/guardian. |
| Middle Name | The middle name of the parent/guardian. | Census > People > Demographics > Middle Name identity.middleName | This field populates from Census. This is part of the header for the parent/guardian. |
| Suffix | The suffix of the parent/guardian. | Census > People > Demographics > Suffix Name identity.suffix | This field populates from Census. This is part of the header for the parent/guardian. |
| Print Sequence | The print order of the parent/guardian(s) on the IEP. | N/A | If no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number print in the order defined. |
| Address | The parent/guardians' address. | Census > Households > Address Info address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip | This field populates from Census.
If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down only has one option.
The populated address is the one marked "Primary." |
| Home Phone | The home phone number of the parent/guardian. | Census > People > Demographics > Household Phone | This field populates from Census. |
| Work Phone | The work phone of the parent/guardian. | Census > People > Demographics > Work Phone | This field populates from Census. |
| Cell Phone | The cell phone of the parent/guardian. | Census > People > Demographics > Cell Phone | This field populates from Census. |
| Email | The primary email address for the parent/guardian. | Census > People > Demographics > Email | This field populates from Census. |
| Home Primary Language | The home primary language of the parent/guardian. | Census > People > Demographics > Home Primary Language identity.homePrimaryLanguage | This field populates from Census.
The dropdown options are pulled from the Home Primary Language Attribute/Dictionary list. See the Attribute/Dictionary documentation for additional information. |
| Interpreter Required | Indicates an interpreter is needed to communicate with the parent/guardian. | N/A | N/A |
GA Consent To Evaluate Editors
Consent Header
Enrollment Information Editor
Student Information Editor
Parent/Guardian Information Editor
