The Consent to Evaluate in Campus is used to document the student's and parent/guardian's consent to evaluate the student to determine their needs for special education services. This document describes each editor, the section(s) of the print format that includes the entered information, a description of each field on the editor, and any special considerations and instructions for using the editor and fields.
An evaluation must be created whether or not the student is determined to have a disability. The school district gives a copy of the evaluation summary report, including the documentation of eligibility, to the student’s parents. For information on general functionality, navigation, and additional plan and evaluation features, see the core Plan and Evaluation Information article.
The current format of this document is the GA Consent to Evaluate 2020. Evaluation formats are selected in Eval Types.
GA Consent To Evaluate Editors
Consent Header
The Consent Header is used to document special ed consent information.
Consent Header
Field
Description
Validation
Date Sent Required
The date the consent was sent to the student and parent/guardian.
N/A
Eligibility Type
The type of eligibility documented; Initial or Reevaluation.
N/A
Date consent received
* Required
The date the consent was received by the student and parent/guardian.
This field is pulled into the Eligibility document.
* This field is a required upon completion of the document.
Referred by
The person who referred the student for special ed evaluation.
N/A
Return Information
Return form by Date
The date when the form needs to be returned.
N/A
Name
The name of the person who needs to return the form.
This field auto-populates from the Team Members tool.
Title
The title of the person who needs to return the form.
This field auto-populates from the Team Members tool.
Phone Number
The phone number of the person who needs to return the form.
This field auto-populates from the Team Members tool.
Contact Information
Name
The name of the person who needs to return the form.
This field auto-populates from the district information tool.
Title
The title of the person who needs to return the form.
This field auto-populates from the district information tool.
Phone Number
The phone number of the person who needs to return the form.
This field auto-populates from the district information tool.
The Parent/Guardian Information editor populates based on the guardian checkbox on the student'sRelationshipstool. The editor includes Demographicsinformation for the student's guardian.
The Delete button next to each parent/guardian can be used to remove a parent/guardian from the Evaluation.
The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
Parent/Guardian Information Editor
Field Name
Description
Ad Hoc or Database Name
Validation
Relationship
The relation of the parent/guardian to the student.
Census > People > Relationships
This field populates from Census. This is part of the header for the parent/guardian.
Last Name
The last name of the parent/guardian.
Census > People > Demographics > Last Name
identity.lastName
This field populates from Census. This is part of the header for the parent/guardian.
First Name
The first name of the parent/guardian.
Census > People > Demographics > First Name
identity.firstName
This field populates from Census. This is part of the header for the parent/guardian.
Middle Name
The middle name of the parent/guardian.
Census > People > Demographics > Middle Name
identity.middleName
This field populates from Census. This is part of the header for the parent/guardian.
Suffix
The suffix of the parent/guardian.
Census > People > Demographics > Suffix Name
identity.suffix
This field populates from Census. This is part of the header for the parent/guardian.
Print Sequence
The print order of the parent/guardian(s) on the IEP.
N/A
If no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number print in the order defined.
If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down only has one option.
The populated address is the one marked "Primary."
Home Phone
The home phone number of the parent/guardian.
Census > People > Demographics > Household Phone
This field populates from Census.
Work Phone
The work phone of the parent/guardian.
Census > People > Demographics > Work Phone
This field populates from Census.
Cell Phone
The cell phone of the parent/guardian.
Census > People > Demographics > Cell Phone
This field populates from Census.
Email
The primary email address for the parent/guardian.
Census > People > Demographics > Email
This field populates from Census.
Home Primary Language
The home primary language of the parent/guardian.
Census > People > Demographics > Home Primary Language
identity.homePrimaryLanguage
This field populates from Census.
The dropdown options are pulled from the Home Primary Language Attribute/Dictionary list. See the Attribute/Dictionary documentation for additional information.
Interpreter Required
Indicates an interpreter is needed to communicate with the parent/guardian.
GA Consent To Evaluate Editors
Consent Header
Enrollment Information Editor
Student Information Editor
Parent/Guardian Information Editor
