SPED IEP Interchange - Student Participation End of Year (Colorado)

Tool Search: SPED IEP Interchange

The Student Participation End of Year report collects information on the services students in Special Education receive. See the Colorado Special Education articles for more information.

Unless noted otherwise, data reports from the student's most recent enrollment closest to the end date of report generation.

Screenshot of the Student Participation End of Year editor, located at Reporting, CO Data Pipeline, SPED IEP InterchangeSPED IEP Interchange - Student Participation End of Year 

Read - Access and generate SPED IEP Interchange Extracts.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article. 

Report Logic

A student is included in the report when at least ONE of the following is true:

  • At least one date - Special Ed Start Date, Special Ed End Date - falls within the reporting period. OR
  • The student has an active and locked IEP AND at least one date of the plan falls within the reporting period. OR
  • The student has an active and locked Evaluation AND at least one date of the plan falls within the reporting period. 
    • When a student has an active and locked Evaluation with Part C Referral of 06 AND Eligibility & Services of 04 during the reporting period AND has an IEP with Services that were active during the reporting period, then the most recent service IEP is used to calculate the Service Hours per Week, Total School Hours per Week, Extended School Year Services. See the Hours of Service table for conversion values.

Only one record per administrative unit code reports for the student.

Records are not included when:

  • The student's enrollment record is marked as a No Show.
  • The enrollment record is marked as State Exclude.
  • The Grade Level of enrollment is marked as State Exclude.
  • The Calendar selected is marked as State Exclude.

Students who have an ILP or other plan type that is not an IEP are NOT included in this report.

Special Education IEP

Tool Search: Special Ed Documents

The following fields report from the IEP. Refer to the            Individual Education Plan article for more information.             

Click here to expand...

Education Plan Editor

  • Field 10, SPED Program Code
  • Field 17, Date of Entry to Special Education : Can report IEP start date or student's enrollment start date, whichever came first.
  • Field 44, PATH 2 Date IEP was Implemented C to B
  • Field 51, PATH 3 Date Initial IEP was Finalized Part B
  • Field 52, PATH 3 Reason for Delay in Finalizing the Initial IEP Part B

Services Editor

  • Field 25, Hours of Special Education Services per week (calculated value)

Enrollment Status Editor

  • Field 26, Total School Hours per Week (calculated value)

Extended School Year Editor

  • Field 27, Extended School Year Services

Special Education Evaluation

The following fields report from the student's Special Education Evaluation State Reporting Data Editor. The report layout identifies the logic and Campus location of these fields based on the print format in use.   

Refer to the Colorado Evaluation            article for more information.             

Click here to expand...

Special Ed/Part C Referral Type of 02: Part C to Part B Transition - Path 2 Only

  • Field 37, Date Child is Found Eligible for Part C Services     
  • Field 38, Date of Referral to Administrative Unit from the Local Community Centered Board     
  • Field 39, Date of Parental Consent to Evaluate C to B     
  • Field 40, Date Evaluation Completed C to B     
  • Field 41, Reason for Delay in Completing Evaluation C to B     
  • Field 42, Date of Initial Eligibility Meeting C to B     
  • Field 43, Reason for Delay in Initial Eligibility Meeting C to B     
  • Field 45, Reason for Delay in IEP Implementation C to B     
  • Field 46, Eligibility and Services      

Special Ed/Part C Referral Type of 03: Part B Services - Path 3 Only

  • Field 47, Date of Parental Consent to Evaluate Part B
  • Field 48, Date Evaluation Completed Part B
  • Field 49, Reason for Delay in Completing the Evaluation Part B
  • Field 50, Date of Initial Eligibility Meeting Part B
  • Field 54, Reason the IEP was Never Implemented Part B
  • Field 55. Eligibility and Services Path 3

Non-Binary Gender Reporting

Schools can assign students a gender of M: Male, F: Female or N: Non-binary. This is done on the Identities tool and/or the Demographics tool. 

Data Pipeline Extracts and other required extracts use the Legal Gender field included in the Protected Identity Information to report student identity information.

To properly record a gender of N: Non-Binary, on the Identities tool:

  1. Assign the Gender of N: Non-Binary in the standard identify fields.
  2. Assign the Protected Identity Information Legal Gender field to M: Male, F: Female or N: Non-Binary.
  3. Save the record when finished.

Screenshot of the Gender and Legal Gender fields on the Census, People, Identities record. Gender and Legal Gender Assignment

Report Editor

FieldDescription
Report TypeSelection determines the Special Education Interchange report that generates. Choose Student Participation End of Year.
Ad hoc FilterSelect a saved ad hoc filter to only include those students in the filter in the report, assuming those students meet the reporting logic and business rules of this report.
Report FormatDetermines which report format is used.
When selecting a 2022-23 calendar, select the 2022-2023 format; when selecting a 2023-2024 calendar, select the 2023-2024 format.
Start Date/End DateThe entered date is auto-populated to the current first and last dates of the selected calendar in the Campus toolbar. Only those students actively enrolled in the selected calendar on this date.
Report Legal NameWhen marked, the student's name and gender report from the Protected Identity Information section on the student's Identities record.
Report FormatThis report can be generated in either CSV or HTML formats.
Calendar SelectionAt least one calendar needs to be selected in order to generate the report. Reports can be selected by Active Year, School or Year.
Report GenerationUse the Generate Report button to display the results of the report immediately. Use the Submit to Batch option to determine when the report generates. Submit to Batch is helpful when generating the report for multiple calendars and a large range of dates.

Generate the Report

  1. Select the Student Participation End of Year option from the Report Type field.
  2. If desired, select students from an existing Ad hoc Filter.
  3. Select the desired Report Format-  2022-2023 or 2023-2024. 
  4. Enter the desired Start and End Dates.
  5. Mark the Report Legal Name, if desired.
  6. Select the Report Format of the report.
  7. Select the Calendar(s) from which to report information.
  8. Click the Generate Extract button or the Submit to Batch button. The report displays in the desired format.

Screenshot of the Student Participation End of Year Report in CSV Format.Student Participation End of Year Report - CSV Format

Screenshot of the EOY Reportin HTML FormatStudent Participation End of Year Report - HTML FormatReport Layout

Data ElementDescriptionLocation

Administrative Unit

The Administrative Unit Code assigned to the school by the Colorado Department of Education. 


When the Admin Unit Code field is blank, this field reports 00000 (five zeros).


Numeric, 5 digits

School Information > School Detail > Admin Unit Code


School.adminUnitCode

SASID

The unique 10-digit number assigned to each student by the Colorado Department of Education.


Numeric, 10 digits

Demographics > Person Identifiers > Student State ID


Person.stateID

LASID

The district-defined local student ID.


Numeric, 10 digits

Demographics > Person Identifiers > Local Student Number


Person.studentNumber

Student First Name

Reports the student's first name.


When the Report Legal Name checkbox is marked, the student's First Name reports from the Legal First Name field.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.first Name


Identities > Protected Identity Information > Legal First Name


Identity.legalFirstName

Student Last Name

Reports the student's last name.


When the Report Legal Name checkbox is marked, the student's Last Name reports from the Legal Last Name field.


Alphanumeric, 30 characters

Demographics > Person Information > Last Name


Identity.last Name


Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Student Gender

Reports the student's gender.

  • 01 - Female
  • 02 - Male
  • 03 - Non-Binary

When the Report Legal Name checkbox is marked, the student's Gender reports from the Legal Gender field. 


Numeric, 2 digits

Demographics > Person Information > Gender


Identity.gender


Identities > Protected Identity Information > Legal Gender


Identity.legalGender

Student Date of Birth

The student's date of birth.


Date field, 8 characters (MMDDYYYY)

Identities > Birth Date


Identity.birthDate


Primary Disability  

A two-digit code representing the student's assigned disability as noted on the student's most recent enrollment or the current enrollment as of the effective date.


The Disability Code reports from the most recent enrollment (the current enrollment) as of the entered effective date.


When there is no assigned primary disability, this field reports as 00.


Numeric, 2 digits

Enrollments > Special Ed Fields > Disability Type
Enrollment.disability1
School Code

Reports the school number of the student's current enrollment as of the effective date or the end date of report generation..


When the student has a Special Education Attendance Code of 31 (Administrative Unit) or 32 (State Operated Program), the 4-digit code from the School of Accountability field reports. 


When the School of Accountability field is is NULL, the value reports from Serving District.


For all other students, reports the school code from student's latest enrollment where IEP = Yes, as long as the enrollment is before or equal to the end date of report generation or the most recent enrollment closest to the end date of report generation.


  • First, looks to the Service Agency/Facility Code entered on the student's Enrollment record.
  • Second, looks to the School of Accountability field on the student's Enrollment record.
  • Reports the School Number from the student's current enrollment or most recent enrollment as of the entered Effective Date.
  • When all of these are blank, reports a value of 0000.

Numeric, 4 digits

Enrollments > State Reporting Fields > School of Accountability, Service Agency/Facility


Enrollments > State Reporting Fields > Serving District


Enrollment.residentSchool

SPED Program Code

Reports the code assigned to the special education program, as noted on the student's most recent IEP or from the Special Ed Program Code on the student's Enrollment record.


A student must have an IEP with a date that continues in the date range chosen in the extract editor. The IEP start date can be before July 1 of the reporting year.


When there is no assigned program code, this field reports 0000.


Numeric, 4 digits

Special Education Documents > Plan > IEP > State Special Ed Program Code
SEPlan.programCode
Enrollments > Special Ed Fields > State Special Ed Program Code
Enrollment.spedProgramCode
Grade LevelReports the student's grade level of enrollment.
Numeric, 2 digits
Enrollments > General Enrollment Information > Start Date
Enrollment.gradeLevel
District of AttendanceReports the assigned Serving District code from the student's current enrollment as of the end date of report generation or the enrollment closest to the end date of report generation. .
  • When the Serving District field is blank, the last four digits of the District Number reports.
  • When Special Education Attendance Code is 19, 22, 27, 30 or 32, or when the serving district number is not four digits, this field reports 0000.
  • Otherwise, the field reports the Serving District number.

When the State Code or Country Code is selected, the field reports 0000.


Numeric, 4 digits

Enrollments > State Reporting Fields > Serving District
Enrollment.servingDistrict
SPED Pupils Attendance Information  

Reports the selected Pupil Attendance Code on the student's current enrollment as of the end date of report generation or the most recent enrollment closest to the end date of report generation. 


When this field is not populated, reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Special Ed Attendance
Enrollment.specialEdAttendance
State of Attendance

Reports the state code of attendance for each student who attends school in a district other than their district of residence. This reports from the student's current enrollment as of the end date of report generation or the most recent enrollment closest to the end date of report generation.

  • When Special Education Attendance Code is 19, 22, 27, 30 or 32, this field reports 0000.
  • When the Country Code or District Code is selected, this field reports 0000.

Alphabetic, 2 characters

Enrollments > State Reporting Fields > Serving District
Enrollment.servingDistrict
Education Orphan  

Indicates whether the student is an educational orphan (living in an approved residential facility within the boundaries of the reporting administrative unit). This reports from the student's current enrollment as of the end date of report generation or the most recent enrollment closest to the end date of report generation.


When no Educational Orphan code is selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Educational Orphan
Enrollment.educationOrphan
Parentally Placed In Private School 

Indicates whether the student is placed by their parents in a private or parochial school.  When the student is attending a private school, indicates whether they are receiving services on an ISP. This reports from the student's current enrollment as of the end date of report generation or the most recent enrollment closest to the end date of report generation.


When here is no parentally placed code selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Parentally Placed
Enrollment.parentallyPlaced
Special Education Funding Status

Determines whether the student record being submitted is eligible for ECEA funding. This reports from the student's current enrollment as of the end date of report generation or the most recent enrollment closest to the end date of report generation.


When there is no funding status code selected, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Funding Status
Enrollment.fundingStatus
Educational Environment Reports the 3-digit code representing the student's educational setting.
When the Special Education Setting module overlaps the End Date entered on the report editor or the most recent enrollment closest to the entered End Date, the Special Education Setting reports from the Special Education Setting record.
Otherwise, the Special Education Setting reports from the student's current enrollment record as of the entered End Date.
When there is no educational environment code selected, this field reports 000.
Enrollments > Special Education Fields > Special Ed Settings
SpecialEDState.specialEdSetting
Enrollments > Special Education Fields > Special Ed Settings
Enrollment.specialEdSetting
Primary Service Providers EDID

Reports the Staff ID of the Primary Provider/Service Coordinator. 


This is the student's Case Manager that is listed on the Team Members editor. The Case Manager must have an active District Assignment for the Admin Unit Code being reported. The Case Manager must have an active District Assignment on or before the Effective Date selected on the Report Editor. The Staff ID does not report when the Case Manager's District Assignment is inactive after the Effective Date selected on the Report Editor.


This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


Case Managers who do not have a District Assignment in the Administrative Unit Code are not included. Whenmore than one case manager is assigned, the manager with the lowest team member ID reports.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Case Manager reports, based on the start date. When an end date exists on all case managers but one, the non-ended case manager reports.
  • Note the following:
    • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Providers EDID1

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member's editor and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must be designated as IEP = 1: Yes on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Provider EDID2

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member editor and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must designated as IEP = 1: Yes on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 
  • 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID
Person.staffID
Special Education Team Members > Role
Secondary Service Providers EDID3

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Providers EDID4

Reports the staff ID of the Primary Provider/Service Coordinator. This is the person listed as the student's Service Provider  on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Hours of Special Education Services per Week

Number of hours the student receives special education and related services per week. Both direct and indirect services are reported, but the total must not be greater than 80.


Reports the sum of the number of minutes from the Direct and Indirect minutes from the Services editor for ALL services the student receives.


When no services exists, this field reports 0000.


When the calculated time is greater than 80, a value of 80 reports.


This is a calculated value based on the hours per week. Total minutes are calculated as follows:

  • Daily - (minutes)/12
  • Weekly - (minutes)/60
  • Monthly - (minutes)/258

The first two characters report the hours and the last two characters report any portion of an hour.


See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Special Education Documents > IEP > Services > Service Provided List > Service Provided Editor > Total Minutes


PlanServiceProvided.providerID


Total School Hours Per Week

The total number of hours of instructional time per week for the school the student attends.


This is the number of hours available for all students in the school. This is used to calculate the percent of time in Special Education.


The total school hours per week cannot be greater than 40. When the calculated value is greater than 40, a value of 40 reports.


The calculation is as follows:

  • The number of weeks in the school year based on the first day and the last day marked as instructional on the Calendar Days tab is counted.
  • The number of instructional days in the calendar is counted.
  • The number of instructional days is divided by the number of weeks. This equals the average number of days of each week in the school year, which is then rounded to the nearest whole number.
  • This average total is multiplies by the standard day minutes for the grade level in which the student is enrolled.
  • That number s divided by a value of 60. When the Standard Day field is null, Student Day is calculated from the Calendar tab.

This field reports a value of 0000 when there is not a value for the hours per week.


See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Special Education Documents > IEP > Enrollment Status > Total Instructional Minutes per Week
PlanState.totalMinutes
Extended School Year Services

Indicates if the student receives Extended School Year Services. Reports 1 when Yes, reports 0 when No or blank.


ESY services are special education and related services that provided beyond the normal school year in accordance with the child's IEP at no cost to the parents and includes summer as well as extended breaks.


When a student is receiving special education services:

  • The IEP exists that starts or continues in the date range set in the extract editor.
  • The IEP has assigned services.
  • For the question of Is the student eligible for Extended School Year Services? on the ESY editor on the IEP:
    • When the Yes checkbox is marked, reports 1.
    • When the No checkbox is marked, reports 0.
    • When neither checkbox is marked, reports 0.

Numeric, 1 digit

Special Education Documents > IEP > Extended School Year > Extended School Year
sepExtendedYear. deter
minCheck
Date of Entry to Special Education

Reports the earliest date the student began receiving special education services, either from the student's Enrollment or from the IEP.


Date field, 8 characters (MMDDYYYY)

Enrollments > Special Ed Fields > Special Ed Start Date


Enrollment.spedStartDate


Special Education Documents > IEP > Education Plan > IEP Start Date


sep.startDate

Date of Exit from Special Education

Reports the date the student ended special education services.

  • When reporting from the enrollment AND the Special Education Exit Date falls within the reporting period, the Special Education Exit Date reports.
  • When reporting from the IEP AND the IEP End Date falls within the reporting period, the IEP End Date reports.
  • When there is no end date, this field reports 00000000 (8 zeros).


Date field, 8 characters (MMDDYYYY)

Enrollments > Special Ed Fields > Special Ed Exit Date
Enrollment.spedExitDate

Special Education Documents > IEP > Education Plan > IEP End Date


sep.endDate

SPED Basis of Exit 

Indicates the circumstances under which the student exited from Special Education.


When there is no Exit Reason Code, reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Exit Reason
Enrollment.spedExitReason
Special Education Referral Type

Indicates the type of referrals that occurred for each student.


Reports the appropriate code based on the evaluations the student received during the defined reporting period:

  • To report a value of 01, the student must have a locked evaluation dated July 1 or later of the reporting year where the Part C Referral is Type 01.
  • To rpeort a value of 02 - 07, the student must have a locked initial evaluation dated on or after March 01 of the previous year.
  • When a student has more than initial evaluation, look at the start date and reports the most recent evaluation. When they all have the same date, the highest evaluation ID reports. 

When the student does not have an initial evaluation, a value of 06 reports. 


Numeric, 2 digits

Special Education Documents > Evaluation > Special Ed/Part C Referral Type
Evaluation.referralType
Eligibility and Services

Indicates whether this student has received Early Intervening Services, Special Education Services, both or neither between July 1 and June 30.


Reports the code selected from the student's most recent evaluation during the selected reporting period.

  • Students must have a locked evaluation between the dates of July 1 of school year being reported to June 30 of school year being reported for Part C Referral code = 01. When blank, reports a value of 00.
  • Students must have a locked evaluation between the dates of March 1 of the previous school year  to June 30 of school year being reported for Part C Referral code = 02, 03, 04 and 05. When blank, reports a value of 00.
  • Students must have a locked evaluation between the dates of July 1 and June 30 of the school year being reports for Part C Referral Code 06. 
  • Students who do not have an applicable locked evaluation but do have an active locked IEP during the reporting period, a value of 02 reports.
  • Students who do not have a locked evaluation or a locked IEP, a value of 00 reports.

Numeric, 2 digits

Special Education Documents > Evaluation > Eligibility and Services
PlanServiceProvided.serviceID
Path 2
Date Child is Found Eligible for Part C Services

Reports the Date Child Found Eligible for Part C Services when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition  - Paths 2 Only


The student must have an evaluation between the dates of March 1 and June 30 of the reporting year for Part C Referral Cod 02 and 03.

  • Starting with today's date and going backwards, find the latest Evaluation and check for a date entered in Referral Date.
  • When none exist in the latest evaluation, go to next oldest.
  • Continue until no more Evaluations with Special Ed/Part C referral Type code = 02 remain.

For students who do not have a referral between these dates, or date is null, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Child Found Eligible for Part C Services


Evaluation.partCServiceseligibilityDate

Date of Referral to Administration Unit 

Reports the Date of Referral to Administrative Unit from Local Community Centered Board from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2 Only.


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the school year. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Referral to Administrative Unit from the Local Community Centered Board


Evalution.AUNotificationDate

Date of Parental Consent to Evaluate C to B

Reports the Date of Parental Consent to Evaluate C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2 Path 2 Only.


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the school year for Part C Referral Code 02 and 03. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate C to B


Evaluation.consentDate


Date Evaluation Completed C to B

Reports the Date Evaluation Completed C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Path 2 only.
 


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the reporting year ofr Part C Referral Code 02 and 03. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Evaluation Completed C to B


Evaluation.dateCompleted

Reason for Delay in Completing Evaluation C to B

Reports the Reason for Delay in Completing Evaluation C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type Code of 02: Part C to Part B Transition - Paths 2 Only from a locked evaluation between March 1 of the previous reporting year and June 30 of the current reporting year.


When here is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > IEP  > Reason for Delay in IEP Implementation


Evaluation.delayReason

Date of Initial Eligibility Meeting C to B

Reports the Date of Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2 Only between March 1 of the previous reporting year and June 30 of the current reporting year.


When there is no date, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting C to B


Evaluation.eligibilityDate

Reason for Delay in Initial Eligibility Meeting C to B

Reports the selected code from Reason for Delay in Initial Eligibility Meeting C to B from Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B - Paths 2 Only between July 1 and June 30 of the reporting year.          


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason for Delay in Eligibility Meeting C to B


Evaluation.delayReason

Date IEP was Implemented C to B

Reports the start date of the IEP.


When a student has an evaluation between the dates of March 1 of the previous school year and June 30 of the school year being reported AND Part C Referral Code is 02: Part C to B Transition (Path 2 Only) AND the Evaluation Type is Initial:

  • When Eligibility & Services is 02 AND the IEP Start Date on the Evaluation contains a value, that date reports.
  • When the IEP Start Date is null and the student has an initial locaked IEP, the IEP Start Date on the IEP reports.
  • When Eligibility & Services is 04, report 00000000.

Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data >Special Ed/Part C Referral Type: 02 Part C to Part B Transition - Paths 2, 4 and 7


Plan.startDate

Reason for Delay in IEP Implementation C to B

Reports the selected code from the Reason for Delay in Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4 and 7 between July 1 and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > IEP > Eligibility and Services   


Plan.delayReason   

Eligibility and Services Path 2

Reports the selected code from the Evaluation State Reporting Data editor when the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4 and 7 between March 1 of the previous school year and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Eligibility and Services  


PlanServiceProvided.serviceID  

Path 3
Date of Parental Consent to Evaluate Part B

Reports the Consent Date where the student has a Special Education/Part C Referral Type of Code 03: Part B Services - Paths 3 Only.  


Student must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, report '00000000'


Must be a valid date in MMDDYYYY format.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate Part B


Evaluation.consentDate

Date Evaluation Completed Part B

Reports the Date Evaluation Completed Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Path 3 Only). 

Students must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, report '00000000'.


Must be a valid date in MMDDYYYY format.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Evaluation Completed Part B


Evaluation.completeDate

Reason for Delay in Completing Evaluation Part B

Reports the selection code from the Reason for Delay in Completing Evaluation Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Part 3 Only) 


Students must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


When there is no code selected, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason for Delay in Completing Evaluation Part B


Evaluation.delayReason

Date of Initial Eligibility Meeting Part B

Reports the date of the initial eligibility meeting where the student has a Special Education/Part C Referral Type of Code 03: Part B Services  (Path 3 Only). 


Students must have an evaluation between the dates of March 1, of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, reports '00000000'.


Must be a valid date in MMDDYYYY format.


When there is no date populated, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting Part B 


Evaluation.meetingDate 

Date Initial IEP was Finalized Part B

Reports the date the initial IEP was finalized. 

  • The IEP must be flagged as Initial.
  • The student must have a locked IEP with a start date between the dates of July 1, XXXX of school year being reported to June 30, XXXX of school year being reported.

Must be a valid date in MMDDYYYY format.


When there is no IEP that meets these requirements, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > IEP > Education Plan >Date Initial IEP was Finalized


Plan.startDate

Reason for Delay in Finalizing the Initial IEP Part B

Reports the code selected for the delay in finalizing the Initial IEP for students who have an Initial IEP that is locked between July 1 and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Education Plan > IEP > Reason for Delay in Finalizing the Initial IEP
Plan.delayReason
Date IEP was Implemented Part B

Reports the date the student's IEP was implemented. 


When the student has an Evaluation between the dates of March 1 of the previous school year snd June 30 of the school year being reported AND Part C Referral Code = 03 Part B Services (Path 3 Only) AND the Evaluation Type is Initial, then:

  • When Eligibility & Services = 02 AND IEP Start Date (Evaluation) contains a value, that value reports in MMDDYYYY format. 
    • When the IEP Start Date is NULL, a value of 00000000 report.
  • When Eligibility & Services = 04, a value of 00000000 reports.

Otherwise, a value of 00000000 reports.


Numeric, 8 digits

Special Education Documents > Evaluation > Evaluation Header  > Evaluation Editor > IEP Start Date, Date of Initial Eligibility Meeting Part B
Plan.startDate
Reason the IEP was Never Implemented Part B

Reports the selected code from the Reason IEP was Never Implemented where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Path 3 Only).


Student must have an evaluation betwee the dates of March 1 of the previous school year to June 30, XXXX of the school year being reporting for Part C Referral Code 03. 


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason the  IEP was Never Implemented Part B                


Evaluation.reasonNoIEP               

Eligibility and Services Path 3

Reports a value of 00 when the student has an Evaluation with Referral Type 01 or 02 AND does not have a valid IEP, OR an Evaluation with Referral Type 06. 


Otherwise, reports the value in Eligibility and Services for an Evaluation with Referral Type 3.


Numeric, 2 digits

Special Education ocuments > Evaluation > Eligibility and Services Path
PlanServiceProvided.serviceID

Hours of Service

MinuteCalculated Value
MinuteCalculated Value
1.02
31.52
2.0332.53
3.0533.55
4..0734.57
5.0835.58
6.1036.6
7.1237.62
8.1338.63
9.1539.65
10.1740.67
11.1841.68
12.2042.70
13.2243.72
14.2344.75
15.2545.75
16.2746.77
17.2847.78
18.3048.80
19.3249.82
20.3350.83
21.3551.85
22.3752.87
23.3853.88
24.4054.90
25.4255.92
26.4356.93
27.4557.95
28.4758.97
29.4859.98
30.50601.00

Previous Versions

SPED IEP Interchange - Student Participation End of Year (Colorado) [.2335 - .2403]