Principals User Group
Last Modified on 02/11/2025 2:35 pm CST
The following are suggested tool rights for school principals, assistant principals, and similar titles. Your principals may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs.
Let us know what you think! Submit feedback for the Tool Rights Catalog by posting in the Tool Rights Catalog forum.
Student Information
Student Information Access for PrincipalsGeneral
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| Ad hoc Letters |
X |
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User Group Reports
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X |
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| Assessment |
X |
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| Athletics |
X |
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| Attendance |
X |
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Additional Enrollment Attendance
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X |
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Chronic Absenteeism Information
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X |
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| Behavior |
X |
X |
X |
X |
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All Calendars
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X |
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Modify Attendance
|
X |
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Allow access to attached files
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X |
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Behavior History
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X |
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| Blended Learning Group Assignments |
X |
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| Contact Log |
ALL |
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| Credit Summary |
X |
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| Enrollments |
X |
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General Enrollment Information
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X |
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School of Accountability
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X |
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Enrollment History
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X |
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| Fees |
X |
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| Flags |
X |
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Contact Flags
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X |
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Medical Flags
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X |
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| Forms |
X |
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Behavior
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X |
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Custom Forms
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X |
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Unlock
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X |
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Copy
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X |
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Blank Forms
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X |
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Override
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X |
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Counseling
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X |
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Custom Forms
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X |
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Unlock
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X |
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Copy
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X |
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Blank Forms
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X |
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Override
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X |
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Field Trip
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X |
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Health
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X |
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Custom Forms
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X |
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Unlock
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X |
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Copy
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X |
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Blank Forms
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X |
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Override
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X |
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PLP
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X |
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Custom Forms
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X |
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Unlock
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X |
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Copy
|
X |
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Blank Forms
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X |
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Override
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X |
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| Grades |
X |
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Grade Book
|
X |
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| Lockers |
X |
X |
X |
X |
| Profile |
X |
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Attendance
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X |
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Behavior
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X |
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In-Progress Grades
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X |
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| Report Comments |
X |
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| Schedule |
X |
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| Summary |
X |
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GUID
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X |
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Print Picture
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X |
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State ID
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X |
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| Transcript |
X |
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| Transportation |
X |
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Counseling
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| Contact Log |
X |
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Access to Records Created by Other Users
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X |
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Health
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| Conditions |
X |
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Health Contact Log
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X |
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Access to Records Created by Other Users
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X |
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| Health Documents |
X |
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Custom Forms
|
X |
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Lock
|
X |
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Unlock
|
X |
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Copy
|
X |
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Immunizations
|
X |
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| Office Visits |
X |
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Locked
|
X |
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| Office Visits History |
X |
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| Screenings |
X |
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Special Ed
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Special Ed Documents
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X |
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Plan
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X |
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Lock
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X |
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Unlock
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X |
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Amend Plan
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X |
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Copy
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X |
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Document Sections
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|
X |
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Publish Draft to Portal
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X |
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Evaluations
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X |
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Lock
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X |
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Unlock
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X |
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Copy
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X |
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Document Sections
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X |
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Progress Report
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X |
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Lock
|
X |
X |
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Unlock
|
X |
X |
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Custom Forms
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X |
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Lock
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|
X |
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Unlock
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X |
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Copy
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|
X |
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Document Upload
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|
X |
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Lock
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|
X |
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Unlock
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X |
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Reports
Click here to expand...
| Tool |
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Delete |
|---|
| Caseload Summary |
X |
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Enrollment Loss Report
|
X |
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| Enrollment Overlap |
X |
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| Enrollment Status |
X |
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| Enrollment Summary |
X |
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| File Labels by DOB |
X |
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| Folder Labels by DOB |
X |
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| Process Compliance |
X |
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| Service Detail |
X |
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| Service Provider Summary |
X |
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| Service Summary |
X |
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| Test Results |
X |
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^ Back to Top
Attendance Office
Attendance Office Access for Principals
Attendance Management
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| Tool |
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Add |
Delete |
|---|
| Classroom Monitor |
X |
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Attendance Communication
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| Tool |
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Add |
Delete |
|---|
Attendance Letters
|
X |
X |
X |
X |
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User Group Formats
|
X |
X |
X |
X |
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Attendance Messenger
|
X |
X |
X |
X |
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User Group Formats
|
X |
X |
X |
X |
| Attendance Messenger Scheduler |
X |
X |
X |
X |
Student Attendance
Click here to expand...
| Tool |
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Add |
Delete |
|---|
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Attendance Contact Log
|
X |
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Access to Records Created by Other Users
|
X |
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Attendance Reports
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| Tool |
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Add |
Delete |
|---|
| ADM and ADA Detail Report |
X |
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| Attendance Register |
X |
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| Day Count |
X |
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| Dialer Extract |
X |
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| Federal Chronic Absenteeism Report |
X |
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| Period Count Report |
X |
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^ Back to Top
Behavior Office
Behavior Office Access for Principals
Behavior Management
Click here to expand...
| Tool |
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Write |
Add |
Delete |
|---|
Behavior Management
|
X |
X |
X |
X |
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Modify Attendance
|
X |
X |
X |
X |
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Unlock Incident
|
X |
X |
X |
X |
Behavior Referral
|
X |
X |
X |
X |
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Detention Tracker
|
X |
X |
X |
X |
Behavior Communication
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| Tool |
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Write |
Add |
Delete |
|---|
Behavior Letter Wizard
|
X |
X |
X |
X |
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User Group Formats
|
X |
X |
X |
X |
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Behavior Messenger
|
X |
X |
X |
X |
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User Group Formats
|
X |
X |
X |
X |
Behavior Messenger Scheduler
|
X |
X |
X |
X |
Behavior Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Behavior Attendance Audit Report |
X |
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Event Report
|
X |
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Incident Report
|
X |
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Removal Report
|
X |
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| Resolution Report |
X |
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^ Back to Top
Census
For specific details on what these rights do, visit the Census Tool Rights articles.
Census Access for Principals
People
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Contact Log |
ALL |
|
|
|
Demographics
|
X |
X |
X |
X |
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Staff State ID
|
X |
X |
X |
X |
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GUID
|
X |
X |
X |
X |
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Student State ID
|
X |
X |
X |
X |
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Modify Local Staff Number
|
X |
X |
X |
X |
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Modify Local Student Number
|
X |
X |
X |
X |
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Ed-Fi ID
|
X |
X |
X |
X |
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View Staff Birth Date & Age
|
X |
X |
X |
X |
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Reset Portal Password
|
ALL |
|
|
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| Enrollments |
X |
|
|
|
|
General Enrollment Information
|
X |
|
|
|
|
School of Accountability
|
X |
|
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Fees
|
X |
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Identities
|
X |
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Legal Name & Gender
|
X |
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Membership in Households
|
X |
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Military Connections
|
X |
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Person Documents
|
X |
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Relationships
|
X |
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Staff
Click here to expand...
| Tool |
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Write |
Add |
Delete |
|---|
Credentials
|
X |
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District Assignments
|
X |
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| District Employment |
X |
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District Staff
|
X |
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| Teacher Schedule |
X |
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Households
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Household Information |
X |
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| Household Addresses |
X |
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| Household Fees |
X |
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| Household Members |
X |
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| Household Payments |
X |
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Addresses
Click here to expand...
| Tool |
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Write |
Add |
Delete |
|---|
| Address Information |
X |
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| School Boundaries |
X |
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| School Boundaries Override |
X |
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^ Back to Top
Communication
Messenger Access for Principals
User Announcements
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Announcement Setup
|
X |
X |
X |
X |
Messenger
Click here to expand...
For the following tool rights, ALL is the only selection available.
| Tool |
All |
|---|
| Messenger 2.0 |
X |
|
View/Edit All Schedule Messages
|
X |
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Message Types
|
X |
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General
|
X |
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Priority
|
X |
|
Emergency
|
X |
Messenger Administration
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Recipient Log |
X |
X |
X |
X |
|
Recipient Campus Fields
|
X |
X |
X |
X |
Sent Message Log
|
X |
X |
X |
X |
^ Back to Top
Fees
Fees Access for Principals
Fees Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Fee Audit Report |
X |
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Fee Billing Batch Report
|
X |
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Fee Receivable Summary Report
|
X |
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^ Back to Top
Grading & Standards
Grading & Standards Access for Principals
Course Masters
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Add Course Master |
X |
X |
X |
X |
| Copy Course Master |
X |
X |
X |
X |
| Course Master Information |
X |
X |
X |
X |
| Course Status |
ALL |
|
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| Assessments |
X |
X |
X |
X |
| Categories |
X |
X |
X |
X |
| Grade Calc Options |
X |
X |
X |
X |
| Standards |
X |
X |
X |
X |
Grading & Standards Administration
Click here to expand...
| Tool |
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Write |
Add |
Delete |
|---|
Course Catalogs
|
X |
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| Grading Window |
X |
X |
X |
X |
|
Grading Window Notifications
|
X |
X |
X |
X |
| Push All Course Masters |
X |
X |
X |
X |
| Push All Courses |
X |
X |
X |
X |
Grading & Standards Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Class Rank Report
|
X |
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Course Credit Report
|
X |
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Course Standards Report
|
X |
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| Cumulative Labels |
X |
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| Grade Book Usage Report |
X |
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| Grades Report |
X |
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| Missing Assignment Report |
X |
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| Report Card |
X |
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| Section Audit Report |
X |
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| Standards Alignment Report |
X |
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| Student Credits Report |
X |
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| Term GPA Report |
X |
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| Transcript Audit Report |
X |
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| Transcript Batch Report |
X |
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^ Back to Top
Reporting
Reporting Access for Principals
Ad hoc Reporting
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Data Export |
X |
X |
X |
X |
|
Data Warehouse: Allow list data as source
|
X |
X |
X |
X |
| Data Viewer |
X |
X |
X |
X |
| Filter Designer |
X |
X |
X |
X |
|
Data Warehouse: Allow list data as source
|
X |
X |
X |
X |
|
Pass-through SQL FIlters
|
X |
X |
X |
X |
|
Query Wizard Filters
|
X |
X |
X |
X |
|
Selection Editor Filters
|
X |
X |
X |
X |
|
User Group Filters
|
X |
X |
X |
X |
|
State Owned Filters
|
X |
X |
X |
X |
|
Export Filters
|
X |
X |
X |
X |
^ Back to Top
Scheduling & Courses
Scheduling & Courses Access for Principals
Scheduling
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Requests & Rosters
|
X |
X |
X |
X |
|
Modify Rosters
|
|
|
|
|
Courses
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Course Information
|
X |
|
|
|
| Course Sections |
X |
|
|
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| Section Attendance |
X |
|
|
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| Section Information |
X |
X |
X |
X |
| Section Grading by Student |
X |
|
|
|
| Section Grading by Task |
X |
|
|
|
| Section Guest Grade Book |
X |
|
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|
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Grade Calc Options
|
X |
|
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|
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Composite Grades
|
X |
|
|
|
|
Categories
|
X |
|
|
|
| Section Roster |
X |
|
|
|
|
View IEP/Plan Icons
|
X |
|
|
|
| Section Staff History |
X |
|
|
|
Calendar Setup
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Period Setup |
X |
X |
X |
X |
Build Schedules
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
|
Lunch Setup
|
X |
|
|
|
Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Blended Learning Gap/Overlap Report |
X |
|
|
|
|
Course Projections Report
|
X |
|
|
|
| Master Schedule Report |
X |
|
|
|
| Open Rooms Report |
X |
|
|
|
| Request Batch Report |
X |
|
|
|
| Request Conflicts Report |
X |
|
|
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| Request Detail Report |
X |
|
|
|
| Requests Satisfied Report |
X |
|
|
|
| Room Usage Report |
X |
|
|
|
| Schedule Batch Report |
X |
|
|
|
| Schedule Conflicts Report |
X |
|
|
|
| Schedule Units Report |
X |
|
|
|
| Seat Count Report |
X |
|
|
|
| Section Rosters Report |
X |
|
|
|
|
View IEP/Plan Icons
|
X |
|
|
|
| Staff History Report |
X |
|
|
|
| Teacher Load Report |
X |
|
|
|
| Teacher Schedule Batch Report |
X |
|
|
|
^ Back to Top
Additional Access Rights
General
For the following tool right, ALL is the only selection available.
| Tool |
All |
|---|
|
Allow unfiltered search
|
X |
Student Information Access for Principals
Attendance Office Access for Principals
Behavior Office Access for Principals
Census Access for Principals
Messenger Access for Principals
Fees Access for Principals
Grading & Standards Access for Principals
Reporting Access for Principals
Scheduling & Courses Access for Principals