SPED IEP Interchange - Student Participation December (Colorado)

Tool Search: SPED IEP Interchange

The Student Participation December report collects information on the services students in Special Education receive. See the Colorado Special Education articles for more information.

Unless noted otherwise, data reports from the student's most recent enrollment closest to the end date of report generation.

Screenshot of the Student Participation December editor, located at Reporting, CO Data Pipeline, SPED IEP InterchangeSPED IEP - Student Participation December

Read - Access and generate SPED IEP Interchange Extracts.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article. 

Report Logic

A student is included in the report when at least ONE of the following is true:

  • The student has an active and locked IEP that overlaps the effective date of report generation and whose Special Ed Exit Date on their Enrollment record is not populated or not populated on or after the effective date of report generation. 
    • Note the following fields: 
      • Fields 1-27 report as of the effective date from eith the enrollment or the IEP that is current as of the effective date.
      • Field 29, Part C Referral reports a value of 06 for all students.
      • Field 30, Eligibility and Services reports a value of 02 for all students.
      • Fields 31-55 report a series of zeroes (default value). 
    • The student does NOT need an Evaluation to report in December.
    • The IEP field on the student's Enrollment record is set to Yes AND the Effective Date falls within theSpecial Ed Start Date and the Special Ed End Date.

Only one record per administrative unit code reports for the student.

Records are not included when:

  • The student's enrollment record is marked as a No Show.
  • The enrollment record is marked as State Exclude.
  • The Grade Level of enrollment is marked as State Exclude.
  • The Calendar selected is marked as State Exclude.

Students who have an ILP or other plan type that is not an IEP are NOT included in this report.

Special Education IEP

Tool Search: Special Ed Documents

The following fields report from the IEP. Refer to the            Individual Education Plan article for more information.             

Click here to expand...

Education Plan Editor

  • Field 10, SPED Program Code
  • Field 17, Date of Entry to Special Education : Can report IEP start date or student's enrollment start date, whichever came first.
  • Field 44, PATH 2 Date IEP was Implemented C to B
  • Field 51, PATH 3 Date Initial IEP was Finalized Part B
  • Field 52, PATH 3 Reason for Delay in Finalizing the Initial IEP Part B

Services Editor

  • Field 25, Hours of Special Education Services per week (calculated value)

Enrollment Status Editor

  • Field 26, Total School Hours per Week (calculated value)

Extended School Year Editor

  • Field 27, Extended School Year Services

Special Education Evaluation

The following fields report from the student's Special Education Evaluation State Reporting Data Editor. The report layout identifies the logic and Campus location of these fields based on the print format in use.   

Refer to the Colorado Evaluation            article for more information.             

Click here to expand...

Special Ed/Part C Referral Type of 02: Part C to Part B Transition - Path 2 Only

  • Field 37, Date Child is Found Eligible for Part C Services     
  • Field 38, Date of Referral to Administrative Unit from the Local Community Centered Board     
  • Field 39, Date of Parental Consent to Evaluate C to B     
  • Field 40, Date Evaluation Completed C to B     
  • Field 41, Reason for Delay in Completing Evaluation C to B     
  • Field 42, Date of Initial Eligibility Meeting C to B     
  • Field 43, Reason for Delay in Initial Eligibility Meeting C to B     
  • Field 45, Reason for Delay in IEP Implementation C to B     
  • Field 46, Eligibility and Services      

Special Ed/Part C Referral Type of 03: Part B Services - Path 3 Only

  • Field 47, Date of Parental Consent to Evaluate Part B
  • Field 48, Date Evaluation Completed Part B
  • Field 49, Reason for Delay in Completing the Evaluation Part B
  • Field 50, Date of Initial Eligibility Meeting Part B
  • Field 54, Reason the IEP was Never Implemented Part B
  • Field 55. Eligibility and Services Path 3

Non-Binary Gender Reporting

Schools can assign students a gender of M: Male, F: Female or N: Non-binary. This is done on the Identities tool and/or the Demographics tool. 

Data Pipeline Extracts and other required extracts use the Legal Gender field included in the Protected Identity Information to report student identity information.

To properly record a gender of N: Non-Binary, on the Identities tool:

  1. Assign the Gender of N: Non-Binary in the standard identify fields.
  2. Assign the Protected Identity Information Legal Gender field to M: Male, F: Female or N: Non-Binary.
  3. Save the record when finished.

Screenshot of the Gender and Legal Gender fields on the Census, People, Identities record. Gender and Legal Gender Assignment

Report Editor

 
FieldDescription
Report TypeSelection determines the Special Education Interchange report that generates. Choose Student Participation December.
Ad hoc FilterSelect a saved ad hoc filter to only include those students in the filter in the report, assuming those students meet the reporting logic and business rules of this report.
Report FormatDetermines which report format is used.

When selecting a 2022-23 calendar, select the 2022-2023 format; when selecting a 2023-2024 calendar, select the 2023-2024 format.
Start Date/End DateThe entered date is auto-populated to the current first and last dates of the selected calendar in the Campus toolbar. Only those students actively enrolled in the selected calendar on this date.
Report Legal NameWhen marked, the student's name and gender report from the Protected Identity Information section on the student's Identities record.
Report FormatThis report can be generated in either CSV or HTML formats.
Calendar SelectionAt least one calendar needs to be selected in order to generate the report. Reports can be selected by Active Year, School or Year.
Report GenerationUse the Generate Report button to display the results of the report immediately. Use the Submit to Batch option to determine when the report generates. Submit to Batch is helpful when generating the report for multiple calendars and a large range of dates.

Generate the Report

  1. Select the Student Participation December option from the Report Type field.
  2. If desired, select students from an existing Ad hoc Filter.
  3. Select the desired Report Format -  2022-2023 or 2023-2024. 
  4. Enter the desired Start and End Dates.
  5. Mark the Report Legal Name, if desired.
  6. Select the Report Format of the report.
  7. Select the Calendar(s) from which to report information.
  8. Click the Generate Extract button or the Submit to Batch button. The report displays in the desired format.

Screenshot of the December Report in HTML FormatStudent Participation December Report - HTML Format

Screenshot of the December Report in CSV FormatStudent Participation December Report - CSV Format

Report Layout

    
Data ElementDescriptionLocation

Administrative Unit

The Administrative Unit Code assigned to the school by the Colorado Department of Education. 


When the Admin Unit Code field is blank, this field reports 00000 (five zeros).


Numeric, 5 digits

School Information > School Detail > Admin Unit Code


School.adminUnitCode

SASID

The unique 10-digit number assigned to each student by the Colorado Department of Education.


Numeric, 10 digits

Demographics > Person Identifiers > Student State ID


Person.stateID

LASID

The district-defined local student ID.


Numeric, 10 digits

Demographics > Person Identifiers > Local Student Number


Person.studentNumber

Student First Name

Reports the student's first name.


When the Report Legal Name checkbox is marked, the student's First Name reports from the Legal First Name field.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.first Name


Identities > Protected Identity Information > Legal First Name


Identity.legalFirstName

Student Last Name

Reports the student's last name.


When the Report Legal Name checkbox is marked, the student's Last Name reports from the Legal Last Name field.


Alphanumeric, 30 characters

Demographics > Person Information > Last Name


Identity.last Name


Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

Student Gender

Reports the student's gender.

  • 01 - Female
  • 02 - Male
  • 03 - Non-Binary

When the Report Legal Name checkbox is marked, the student's Gender reports from the Legal Gender field. 


Numeric, 2 digits

Demographics > Person Information > Gender


Identity.gender


Identities > Protected Identity Information > Legal Gender


Identity.legalGender

Student Date of Birth

The student's date of birth.


Date field, 8 characters (MMDDYYYY)

Identities > Birth Date


Identity.birthDate


Primary Disability  

A two-digit code representing the student's assigned disability as noted on the student's most recent enrollment or the current enrollment as of the effective date.


The Disability Code reports from the most recent enrollment or the current enrollment as of the entered effective date.


When there is no assigned primary disability, this field reports as 00.


Numeric, 2 digits

Enrollments > Special Ed Fields > Disability Type

Enrollment.disability1
School Code

Reports the school number of the student's current enrollment as of the effective date or the end date of report generation..


When the student has a Special Education Attendance Code of 31 (Administrative Unit) or 32 (State Operated Program), the 4-digit code from the School of Accountability field reports. 


When the School of Accountability field is is NULL, the value reports from Serving District.


For all other students, reports the school code from student's latest enrollment where IEP = Yes, as long as the enrollment is before or equal to the effective date entered on the report editor.


  • First, looks to the Service Agency/Facility Code entered on the student's Enrollment record.
  • Second, looks to the School of Accountability field on the student's Enrollment record.
  • Reports the School Number from the student's current enrollment or most recent enrollment as of the entered Effective Date.
  • When all of these are blank, reports a value of 0000.

Numeric, 4 digits

Enrollments > State Reporting Fields > School of Accountability, Service Agency/Facility


Enrollments > State Reporting Fields > Serving District


Enrollment.residentSchool

SPED Program Code

Reports the code assigned to the special education program, as noted on the student's most recent IEP or from the Special Ed Program Code on the student's Enrollment record.


A student must have an IEP with a date that continues in the date range chosen in the extract editor. The IEP start date can be before July 1 of the reporting year.


When there is no assigned program code, this field reports 0000.


Numeric, 4 digits

Special Education Documents > Plan > IEP > State Special Ed Program Code

SEPlan.programCode
Enrollments > Special Ed Fields > State Special Ed Program Code

Enrollment.spedProgramCode



Grade LevelReports the student's grade level of enrollment.

Numeric, 2 digits
Enrollments > General Enrollment Information > Start Date

Enrollment.gradeLevel
District of AttendanceReports the assigned Serving District code from the student's current enrollment as of the effective date entered on the report editor.
  • When the Serving District field is blank, the last four digits of the District Number reports.
  • When Special Education Attendance Code is 19, 22, 27, 30 or 32, or when the serving district number is not four digits, this field reports 0000.
  • Otherwise, the field reports the Serving District number.

When the State Code or Country Code is selected, the field reports 0000.


Numeric, 4 digits

Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
SPED Pupils Attendance Information  

Reports the selected Pupil Attendance Code on the student's current enrollment as of the effective date entered on the report editor.


When this field is not populated, reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Special Ed Attendance

Enrollment.specialEdAttendance
State of Attendance

Reports the state code of attendance for each student who attends school in a district other than their district of residence. This reports from the student's current enrollment as of the effective date entered on the report editor. 

  • When Special Education Attendance Code is 19, 22, 27, 30 or 32, this field reports 0000.
  • When the Country Code or District Code is selected, this field reports 0000.

Alphabetic, 2 characters

Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
Education Orphan  

Indicates whether the student is an educational orphan (living in an approved residential facility within the boundaries of the reporting administrative unit). 


This reports from the student's current enrollment as of the effective date entered on the report editor. 


When no Educational Orphan code is selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Educational Orphan

Enrollment.educationOrphan
Parentally Placed In Private School 

Indicates whether the student is placed by their parents in a private or parochial school.  When the student is attending a private school, indicates whether they are receiving services on an ISP. 


This reports from the student's current enrollment as of the effective date entered on the report editor. 


When here is no parentally placed code selected on the enrollment record, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Parentally Placed

Enrollment.parentallyPlaced
Special Education Funding Status

Determines whether the student record being submitted is eligible for ECEA funding. 


This reports from the student's current enrollment as of the effective date entered on the report editor.


When there is no funding status code selected, this field reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Funding Status

Enrollment.fundingStatus
Educational Environment Reports the 3-digit code representing the student's educational setting.

When the Special Education Setting module overlaps the effective date, the Special Education Setting reports from the Special Education Setting record.

Otherwise, the Special Education Setting reports from the student's current enrollment record as of the entered effective date.

When there is no educational environment code selected, this field reports 000.
Enrollments > Special Education Fields > Special Ed Settings

SpecialEDState.specialEdSetting
Enrollments > Special Education Fields > Special Ed Settings

Enrollment.specialEdSetting
Primary Service Providers EDID

Reports the Staff ID of the active Case Manager entered on the Team Members editor as of the Effective Date entered on the report editor. 


This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Case Manager reports, based on the start date. When an end date exists on all case managers but one, the non-ended case manager reports.
  • Note the following:
    • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
    • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
    • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Providers EDID1

Reports the staff ID of the Primary Provider/Service Coordinator as of the effective date entered on the report editor. This is the person listed as the student's Service Provider on the Team Member's editor and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must be designated as IEP = 1: Yes on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Provider EDID2

Reports the staff ID of the Primary Provider/Service Coordinator as of the Effective Date entered on the report editor. 


This is the person listed as the student's Service Provider on the Team Member editor and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must designated as IEP = 1: Yes on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports, based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 
  • 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID

Person.staffID
Special Education Team Members > Role
Secondary Service Providers EDID3

Reports the staff ID of the Primary Provider/Service Coordinator as of the effective date entered on the report editor. 


This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Secondary Service Providers EDID4

Reports the staff ID of the Primary Provider/Service Coordinator as of the effective date entered on the report editor. 


This is the person listed as the student's Service Provider on the Team Member's tab and the staff person must have an active District Assignment for the Administrative Unit Code being reported.


A team member may NOT be reported more than once per student record. When the team member has already been reported for the students, the secondary fields do not report.

  • The student must have an IEP as designated on the Enrollment record.
  • The Team Member Start Date must be on or before the end date entered on the Report editor and the Team Member must be active (no end date or an end date after the start date entered on the report editor).
  • The most recent Service Provider reports based on the start date.
  • The team member may not be reported more than once per student. When the team member has already been reported for the student, this field does not report.
Note the following:
  • When the Special Education Attendance Code is 11, the staff member's Assignment Code must be 202 or 238.
  • When the Special Education Attendance Code is between 1-10 or 12-21, or 32, the staff member's Assignment Code must be 202, 234, 235, or 238.
  • When the Special Education Attendance Code is blank or any selection between 22-31, the field reports 00000000.

Numeric, 8 digits

Demographics > Person Identifiers > Staff ID


Person.staffID


Special Education Team Members > Role

Hours of Special Education Services per Week

Number of hours the student receives special education and related services per week from the IEP as of the effective date entered on the report editor. Both direct and indirect services are reported, but the total must not be greater than 80.


Reports the sum of the number of minutes from the Direct and Indirect minutes from the Services editor for ALL services the student receives.


When no services exists, this field reports 0000.


When the calculated time is greater than 80, a value of 80 reports.


This is a calculated value based on the hours per week. Total minutes are calculated as follows:

  • Daily - (minutes)/12
  • Weekly - (minutes)/60
  • Monthly - (minutes)/258

The first two characters report the hours and the last two characters report any portion of an hour.


See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Special Education Documents > IEP > Services > Service Provided List > Service Provided Editor > Total Minutes


PlanServiceProvided.providerID


Total School Hours Per Week

The total number of hours of instructional time per week for the school the student attends reported from the IEP that is currect as of the effective date entered on the report editor.


This is the number of hours available for all students in the school. This is used to calculate the percent of time in Special Education.


The total school hours per week cannot be greater than 40. When the calculated value is greater than 40, a value of 40 reports.


The calculation is as follows:

  • The number of weeks in the school year based on the first day and the last day marked as instructional on the Calendar Days tab is counted.
  • The number of instructional days in the calendar is counted.
  • The number of instructional days is divided by the number of weeks. This equals the average number of days of each week in the school year, which is then rounded to the nearest whole number.
  • This average total is multiplies by the standard day minutes for the grade level in which the student is enrolled.
  • That number s divided by a value of 60. When the Standard Day field is null, Student Day is calculated from the Calendar tab.

This field reports a value of 0000 when there is not a value for the hours per week.


See the Hours of Service table at the end of this article for a complete list of calculations.


Numeric, 4 digits

Special Education Documents > IEP > Enrollment Status > Total Instructional Minutes per Week

PlanState.totalMinutes
Extended School Year Services

Indicates whether the student receives Extended School Year Services as noted in the IEP that is current as of the Effective Date entered on the report editor. Reports 1 when Yes, reports 0 when No or blank.


ESY services are special education and related services that provided beyond the normal school year in accordance with the child's IEP at no cost to the parents and includes summer as well as extended breaks.


When a student is receiving special education services:

  • The IEP exists that starts or continues in the date range set in the extract editor.
  • The IEP has assigned services.
  • For the question of Is the student eligible for Extended School Year Services? on the ESY editor on the IEP:
    • When the Yes checkbox is marked, reports 1.
    • When the No checkbox is marked, reports 0.
    • When neither checkbox is marked, reports 0.

Numeric, 1 digit

Special Education Documents > IEP > Extended School Year > Extended School Year

sepExtendedYear. deter
minCheck
Date of Entry to Special Education

Reports the earliest date the student began receiving special education services, either from the student's Enrollment or from the IEP.


Date field, 8 characters (MMDDYYYY)

Enrollments > Special Ed Fields > Special Ed Start Date


Enrollment.spedStartDate


Special Education Documents > IEP > Education Plan > IEP Start Date


sep.startDate

Date of Exit from Special Education

Reports the date the student ended special education services.


The date must be on or after the effective date entered onthe report editor. 

  • When the date is the same as the effective date, that date reports.
  • When the date is after the effective date, reports a value of 00000000.
When reporting from enrollment, reports the Special Ed Exit Date.

When the student also has a locked IEP, reports the latest IEP End Date or Enrollment Special Ed Exit Date.
  • When reporting from IEP, reports plan IEP End Date.
  • The IEP End Date does not report when there is another active locked IEP as of the Effective Date for December.
  • When the student also has data on their enrollment, reports the latest IEP End Date or Enrollment Special Ed Exit Date.

Date field, 8 characters (MMDDYYYY)

Enrollments > Special Ed Fields > Special Ed Exit Date

Enrollment.spedExitDate

Special Education Documents > IEP > Education Plan > IEP End Date


sep.endDate

SPED Basis of Exit 

Indicates the circumstances under which the student exited from Special Education.


When there is no Exit Reason Code, reports 00.


Numeric, 2 digits

Enrollments > Special Education Fields > Exit Reason

Enrollment.spedExitReason
Special Education Referral Type

Indicates the type of referrals that occurred for each student.


A value of 06 reports for all students.


Numeric, 2 digits

Special Education Documents > Evaluation > Special Ed/Part C Referral Type

Evaluation.referralType
Eligibility and Services

Reports a value of 02 for all students regardless of IEP or Evaluation data. 


Numeric, 2 digits

Special Education Documents > Evaluation > Eligibility and Services

PlanServiceProvided.serviceID
Path 2
Date Child is Found Eligible for Part C Services

Reports the Date Child Found Eligible for Part C Services when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition  - Paths 2 Only


The student must have an evaluation between the dates of March 1 and June 30 of the reporting year for Part C Referral Cod 02 and 03.

  • Starting with today's date and going backwards, find the latest Evaluation and check for a date entered in Referral Date.
  • When none exist in the latest evaluation, go to next oldest.
  • Continue until no more Evaluations with Special Ed/Part C referral Type code = 02 remain.

For students who do not have a referral between these dates, or date is null, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Child Found Eligible for Part C Services


Evaluation.partCServiceseligibilityDate

Date of Referral to Administration Unit 

Reports the Date of Referral to Administrative Unit from Local Community Centered Board from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2 Only.


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the school year. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Referral to Administrative Unit from the Local Community Centered Board


Evalution.AUNotificationDate

Date of Parental Consent to Evaluate C to B

Reports the Date of Parental Consent to Evaluate C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Paths 2 Path 2 Only.


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the school year for Part C Referral Code 02 and 03. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate C to B


Evaluation.consentDate


Date Evaluation Completed C to B

Reports the Date Evaluation Completed C to B from the Evaluation State Reporting Data editor when the Special Ed/Part C Referral Type Code is 02: Part C to Part B Transition - Path 2 only.
 


The student must have a locked evaluation between the dates of March 1 of the previous school year and June 30 of the reporting year ofr Part C Referral Code 02 and 03. For students who do not have a referral between these dates, reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Evaluation Completed C to B


Evaluation.dateCompleted

Reason for Delay in Completing Evaluation C to B

Reports the Reason for Delay in Completing Evaluation C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type Code of 02: Part C to Part B Transition - Paths 2 Only from a locked evaluation between March 1 of the previous reporting year and June 30 of the current reporting year.


When here is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > IEP  > Reason for Delay in IEP Implementation


Evaluation.delayReason

Date of Initial Eligibility Meeting C to B

Reports the Date of Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2 Only between March 1 of the previous reporting year and June 30 of the current reporting year.


When there is no date, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting C to B


Evaluation.eligibilityDate

Reason for Delay in Initial Eligibility Meeting C to B

Reports the selected code from Reason for Delay in Initial Eligibility Meeting C to B from Evaluation State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B - Paths 2 Only between July 1 and June 30 of the reporting year.          


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason for Delay in Eligibility Meeting C to B


Evaluation.delayReason

Date IEP was Implemented C to B

Reports the start date of the IEP.


When a student has an evaluation between the dates of March 1 of the previous school year and June 30 of the school year being reported AND Part C Referral Code is 02: Part C to B Transition (Path 2 Only) AND the Evaluation Type is Initial:

  • When Eligibility & Services is 02 AND the IEP Start Date on the Evaluation contains a value, that date reports.
  • When the IEP Start Date is null and the student has an initial locaked IEP, the IEP Start Date on the IEP reports.
  • When Eligibility & Services is 04, report 00000000.

Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data >Special Ed/Part C Referral Type: 02 Part C to Part B Transition - Paths 2, 4 and 7


Plan.startDate

Reason for Delay in IEP Implementation C to B

Reports the selected code from the Reason for Delay in Initial Eligibility Meeting C to B from the Evaluation State Reporting Data editor where the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4 and 7 between July 1 and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > IEP > Eligibility and Services   


Plan.delayReason   

Eligibility and Services Path 2

Reports the selected code from the Evaluation State Reporting Data editor when the the student has a Special Education/Part C Referral Type of Code 02: Part C to Part B Transition - Paths 2, 4 and 7 between March 1 of the previous school year and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Eligibility and Services  


PlanServiceProvided.serviceID  

Path 3
Date of Parental Consent to Evaluate Part B

Reports the Consent Date where the student has a Special Education/Part C Referral Type of Code 03: Part B Services - Paths 3 Only.  


Student must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, report '00000000'


Must be a valid date in MMDDYYYY format.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Parental Consent to Evaluate Part B


Evaluation.consentDate

Date Evaluation Completed Part B

Reports the Date Evaluation Completed Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Path 3 Only). 


Students must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, report '00000000'.


Must be a valid date in MMDDYYYY format.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date Evaluation Completed Part B


Evaluation.completeDate

Reason for Delay in Completing Evaluation Part B

Reports the selection code from the Reason for Delay in Completing Evaluation Part B from the State Reporting Data editor where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Part 3 Only) 


Students must have an evaluation between the dates of March 1 of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


When there is no code selected, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason for Delay in Completing Evaluation Part B


Evaluation.delayReason

Date of Initial Eligibility Meeting Part B

Reports the date of the initial eligibility meeting where the student has a Special Education/Part C Referral Type of Code 03: Part B Services  (Path 3 Only). 


Students must have an evaluation between the dates of March 1, of the previous school year to June 30, XXXX of school year being reported for Part C Referral code = 02 and 3.


For all students who did not have a referral during this reporting period OR date is NULL, reports '00000000'.


Must be a valid date in MMDDYYYY format.


When there is no date populated, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > Evaluation > State Reporting Data > Date of Initial Eligibility Meeting Part B 


Evaluation.meetingDate 

Date Initial IEP was Finalized Part B

Reports the date the initial IEP was finalized. 

  • The IEP must be flagged as Initial.
  • The student must have a locked IEP with a start date between the dates of July 1, XXXX of school year being reported to June 30, XXXX of school year being reported.

Must be a valid date in MMDDYYYY format.


When there is no IEP that meets these requirements, field reports 00000000.


Date field, 8 characters (MMDDYYYY)

Special Education Documents > IEP > Education Plan >Date Initial IEP was Finalized


Plan.startDate

Reason for Delay in Finalizing the Initial IEP Part B

Reports the code selected for the delay in finalizing the Initial IEP for students who have an Initial IEP that is locked between July 1 and June 30 of the reporting year.


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Education Plan > IEP > Reason for Delay in Finalizing the Initial IEP

Plan.delayReason
Date IEP was Implemented Part B

Reports the date the student's IEP was implemented. 


When the student has an Evaluation between the dates of March 1 of the previous school year snd June 30 of the school year being reported AND Part C Referral Code = 03 Part B Services (Path 3 Only) AND the Evaluation Type is Initial, then:

  • When Eligibility & Services = 02 AND IEP Start Date (Evaluation) contains a value, that value reports in MMDDYYYY format. 
    • When the IEP Start Date is NULL, a value of 00000000 report.
  • When Eligibility & Services = 04, a value of 00000000 reports.

Otherwise, a value of 00000000 reports.


Numeric, 8 digits

Special Education Documents > Evaluation > Evaluation Header  > Evaluation Editor > IEP Start Date, Date of Initial Eligibility Meeting Part B

Plan.startDate
Reason the IEP was Never Implemented Part B

Reports the selected code from the Reason IEP was Never Implemented where the student has a Special Education/Part C Referral Type of Code 03: Part B Services (Path 3 Only).


Student must have an evaluation betwee the dates of March 1 of the previous school year to June 30, XXXX of the school year being reporting for Part C Referral Code 03. 


When there is no selected code, field reports 00.


Numeric, 2 digits

Special Education Documents > Evaluation > State Reporting Data > Reason the  IEP was Never Implemented Part B                


Evaluation.reasonNoIEP               

Eligibility and Services Path 3

Reports a value of 00 when the student has an Evaluation with Referral Type 01 or 02 AND does not have a valid IEP, OR an Evaluation with Referral Type 06. 


Otherwise, reports the value in Eligibility and Services for an Evaluation with Referral Type 3.


Numeric, 2 digits

Special Education ocuments > Evaluation > Eligibility and Services Path

PlanServiceProvided.serviceID

Hours of Service

MinuteCalculated Value
MinuteCalculated Value
1.02
31.52
2.0332.53
3.0533.55
4..0734.57
5.0835.58
6.1036.6
7.1237.62
8.1338.63
9.1539.65
10.1740.67
11.1841.68
12.2042.70
13.2243.72
14.2344.75
15.2545.75
16.2746.77
17.2847.78
18.3048.80
19.3249.82
20.3350.83
21.3551.85
22.3752.87
23.3853.88
24.4054.90
25.4255.92
26.4356.93
27.4557.95
28.4758.97
29.4859.98
30.50601.00

Previous Versions

SPED IEP Interchange - Student Participation December (Colorado) [.2335 - .2403]