Tool Search: Special Ed Documents

The Nevada Individual Education Plan can be sent to parents/guardians to electronically sign (eSign) on the Campus Parent Portal. This document provides step-by-step instructions on the eSignature process.

See the core Special Ed eSignature Process article for information on the overall process and setup for eSignature documents.

Complete the plan creation process and fill out the plan in Campus. Three editors, Procedural Safeguards, IEP Implementation, and Medicaid Consent, require parent/guardian eSignatures and are indicated with an eSign label on the Editor Home. To send the plan to the student's parent/guardian, these editors must be placed in the status Complete Pending eSignature or Not Needed. All other editors must be in a Complete status.

See the Nevada Department of Education website for additional Nevada Special Education process guidance.

See the Nevada Individual Education Plan article for the most updated print format.

Screenshot of the Nevada IEP with Transition editor home screen. Nevada IEP with Transition Editor Home

Procedural Safeguards

Screenshot of the procedural safeguards editor. Procedual Safeguards Editor

Navigate to the Procedural Safeguards editor.
Mark either the Not applicable or The student has been informed... checkboxes, then click Save & Stay.
Click the down arrow next to the Complete button in the action bar, then click Complete Pending eSignature. The editor is now in the correct status to send to the parent/guardian for eSignature.
Complete Pending eSignature Button

IEP Implementation

Screenshot of the IEP implementation editor. IEP Implementation Editor

Navigate to the IEP Implementation editor.
Mark the A copy of this IEP was provided to the student's parent checkbox and enter a Date Provided.
Click Save & Stay.
Click the down arrow next to the Complete button in the action bar, then click Complete Pending eSignature. See the image for step 3 above. The editor is now in the correct status to send to the parent/guardian for eSignature.

Medicaid Consent

Screenshot of Medicaid Consent editor. Medicaid Consent Editor

Navigate to the Medicaid Consent editor. This editor can be placed in a Not Needed or Complete Pending eSignature status, depending on whether or not the student qualifies for Medicaid assistance.
Click the down arrow next to the Complete button in the action bar, then click Complete Pending eSignature OR Not Needed. The editor is now in the correct status to send to the parent/guardian for eSignature.
Not Needed or Complete Pending eSignature Button

Work through all other editors and make sure they are all in a Complete status. Once all editors are in the correct status, the plan is ready to send to the parent/guardian for eSignature.

Ad Hoc Inquiries

Tool Search: Filter Designer

Users can build filters in the Ad Hoc Filter Designer to query eSignature information. Nevada eSignature fields are located at Student > Learner Plan > Learning Plan > Nevada Fields.

Screenshot of the Nevada eSignature Ad hoc fields. Nevada eSignature Ad Hoc Fields

Ad Hoc eSignature Field Descriptions

See the table below for a description of the eSignature fields.

Note: Additional numbered fields (1-6) are placeholders for additional signatures added to the plan in the future. Below are descriptions of the first eSignature fields.

Ad Hoc Field	Description and Plan Location (if applicable) Click to enlarge images
nvFields.eSignField1	The name of the first signature field. This could be any of the three signatures in the plan, whichever the guardians signs first. Options include: Procedural Safeguards Agreement Medicaid Agreement
nvFields.eSignStatus1	The status of the signature. Options include: Signed - guardian has signed and saved that signature Pending - guardian has saved the plan without signing that signature Overridden - something was changed in the plan after it was signed. This also indicates the plan has not been resent to the guardian. This signature is no longer valid.
nvFields.eSignDescription1	The description of the signature. This could be any of five checkbox names, depending on which signature the guardian signed first and which checkbox they marked. Received a statement of procedural safeguards (Procedural Safeguards checkbox - I have received a statement...) Agree with the components of this IEP (Agreement Checkbox - As the parent, I agree...) Disagree with all or part of this IEP (Agreement Checkbox - As the parent, I disagree...) Yes (Medicaid Agreement Checkbox - Yes. As the parent/guardian...) No (Medicaid Agreement Checkbox - No. As the parent/guardian...)
nvFields.eSignPersonID1	The person ID of the signing person.
nvFields.eSignLastName1	The last name of the signing person.
nvFields.eSignFirstName1	The first name of the signing person.
nvFields.eSignRelationship1	The relationship between the signing person and the student.
nvFields.eSignActionTime1	The time of the last action performed on the plan.
nvFields.eSignModifiedDate1	The date when the plan was last modified.
nvFields.eSignModifiedByID1	The person ID of the person who last modified the plan.
nvFields.eSignOverriddenByName1	The name of the person who overrode the eSignature.