Tool Search: Enrollments
The Enrollments tool displays all student enrollment occurrences in the district. Because this is a historical view, this list could be long.
Enrollments are listed by grade level first, then by enrollment start date. To reorder the list of enrollments, click the blue hyperlinked headers in the Enrollments Editor list. Enrollment records can be sorted by Grade, Calendar, Start Date, or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
Montana Enrollments ToolGeneral Enrollment Information
The General Enrollment Information section lists the calendar of enrollment, grade level, start and end date, the type of enrollment, the start and end status of enrollment, and any enrollment comments that have been entered.
General Enrollment Information| Field | Description | Validations |
|---|---|---|
| State Start Status Required | The state start status mapped to the assigned local start status. State Start Statuses are mapped to Local Start Status codes using the Enrollment Start Status Setup tool. Note: The Enrollment Start Status Setup tool is unavailable for Montana Edition users. State and Local Start Statuses are expected to be the same for Montana Edition users. | When the State Start Status is 40, 60, or 80, the Military Connection Status is required.
Ad hoc Inquiries: |
| State End Status | The state end status mapped to the assigned local end status. State End Statuses are mapped to Local End Status codes using the Enrollment End Status Setup tool. Note: The Enrollment End Status Setup tool is unavailable for Montana Edition users. State and Local End Statuses are expected to be the same for Montana Edition users. | When the State End Status is 145, 155, or 185, Military Connection Status is required.
When State End Status is 300, 310, 320, 330, or 340, Drop Out Reason is required.
When the Extracurricular Activities Only checkbox is marked, and the student has Exited, the State End Status must be null, 160, or 170. Ad hoc Inquiries: |
| Drop Out Reason *Required | A dropdown of possible reasons a student may have dropped out of school. | *This field is required when State End Status is 300, 310, 320, 330, or 340. Database: Enrollment.dropoutCode |
State Reporting Fields
Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Montana. They may directly impact how students are reported to the State Department of Education.
State Reporting Fields| Field | Description | |
|---|---|---|
| Extracurricular Activities Only | Indicates a non-public school student enrolled to participate in extracurricular activities only. Only non-public school student should be marked as Extracurricular Activities Only. Students cannot be marked as both State Exclude and Extracurricular Activities Only. | When marked, students are excluded from the following reports: When marked, students must also have a Service Type of S: Partial and a Start Status of 08 or 09.
When marked, the only other Enrollment fields that must be filled out are End of Year Number of 6+ and Number of 18+ weeks activities completed. Database: Enrollment.extracurricularActivities |
| Military Connected Status *Required | Indicates the student is a dependent of a member of the U.S. Military. | *This field is required when the End Status is 145, 155, or 185.
|
Enrollment Counts
Enrollment Counts| Field | Description | Validation |
|---|---|---|
| Fall Enrollment Count Impacted Reports for this section include: | ||
| Fall Aggregate Hours of Inst. | The number of hours the student received instruction for the fall reporting period. | Database: Enrollment.membershipFallSnapshot |
| Fall Absent | The total hours the student was absent during the fall (in decimal form). When a student is present all day, this field reports 0. When the student is absent all day, this field reports 1.0. | Fall Absent must be between 0.000 and 1.000. Database: Enrollment.attendanceFallSnapshot |
| Exclude Fall ANB | Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:
| Database: Enrollment.fall10DayAbsent |
| Job Corps | Indicates the student participated in the Job Corps during the Fall Attendance Count window. | Database: Enrollment.jobCorpsFall |
| MT Youth ChalleNGe | Indicates the student participated in the MT Youth ChalleNGe during the Fall Attendance Count window. | Database: Enrollment.mtYouthChallengeFall |
| Age 19 or 20 Eligible for ANB | Indicates the student is 19 or 20 years old as of September 10 during the Fall Attendance Count reporting year and is included in the ANB calculation. Per the state law: (c) A pupil with disabilities who is over 19 years of age and has not yet reached 21 years of age by September 10 of the school year and who is receiving special education services from a school district pursuant to 20-7-411(4)(a) may be included in the ANB calculations if:
| The student must be age 19 or 20 (but not 21) by 09/10/YYYY of the current school year. Database: Enrollment.ageEligibleFall |
| Indian Lang. Immersion Prg. | Indicates the student is participating in an Indian language immersion program during the Fall attendance Count window. | Database: Enrollment.indianLangPrgFall |
| Spring Enrollment Count Impacted reports for this section include: | ||
| Spring Aggregate Hours of Inst. | The number of hours the student received instruction for the spring reporting period. | Database: Enrollment.membershipSpringSnapshot |
| Spring Absent | The total hours the student was absent during the spring (in decimal form). When a student is present all day, this field reports 0. When the student is absent all day, this field reports 1.0. | Database: Enrollment.attendanceSpringSnapshot |
| Exclude Spring ANB | Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:
| Database: Enrollment.spring10DayAbsent |
| Job Corp | Indicates the student participated in the Job Corps during the Spring Attendance Count window. | Database: Enrollment.jobCorpsSpring |
| MT Youth ChalleNGe | Indicates the student participated in the MT Youth ChalleNGe during the Spring Attendance Count window. | Database: Enrollment.mtYouthChallengeSpring |
| Age 19 or 20 Eligible for ANB | Indicates the student is 19 or 20 years old as of September 10 during the Spring Attendance Count reporting year and is included in the ANB calculation. Per the state law: (c) A pupil with disabilities who is over 19 years of age and has not yet reached 21 years of age by September 10 of the school year and who is receiving special education services from a school district pursuant to 20-7-411(4)(a) may be included in the ANB calculations if:
| The student must be age 19 or 20 (but not 21) by 09/10/YYYY of the current school year. Database: Enrollment.ageEligibleSpring |
End of Year
These fields can be manually populated or imported using the MT EOY Attendance Totals Upload.
End of Year| Field | Description | Validation |
|---|---|---|
Title 1
Title 1Other Program Participation
Other Program ParticipationCTE Post-Program Status
CTE Post-Program Status