Contacts Tab (State Edition)

Tool Search: Census

The Contacts tab is used to store and manage parent/guardian contacts for a student. Contacts may be uploaded by districts or manually entered at the state level. 

This tab is only available for State Edition users.

Screenshot of the Student Contact ToolStudent Contact Tool

Tool Rights

Users with R(ead) rights will be able to view but not modify contacts. Users with W(rite) or A(dd) rights will be able to add additional contacts. Users with D(elete) rights will be allowed to remove contacts from the list.

Screenshot of the Tool Rights Editor highlighting the Contacts section. Contacts Tool Rights

Enter a New Contact

You can enter a new contract by clicking the New Contact button. 

Screenshot of the New Contact tab Enter a New Contact

To Enter a New Contact:

  1. Enter the contact's Last Name.
  2. Enter the contact's First Name.
  3. Enter any additional information (as described in the table below)
  4. Click the Save icon. The contact is now saved within Campus and will appear in the contacts list.

The following table describes each available option:

FieldDescription
Last NameThe contact's last name.
First NameThe contact's first name.
Middle NameThe contact's middle name.
SuffixThe contract's suffix.
GenderThe contacts gender.
RelationshipThe contacts relationship to the student/person (i.e., brother, uncle, teacher, etc).
GuardianIf marked, this indicates the contact is the student/person's legal guardian.
MailingIndicates the contact's address is allowed to receive mail.
SecondaryIndicates the address is a secondary address for the contact.
Portal

Indicates if the contact has access to the Parent Portal.

Home PhoneThe contact's home phone number.
Work PhoneThe contact's work phone number.
Private Phone Marking this checkbox indicates the phone number will not be listed when generating certain ad hoc reports.
Cell PhoneThe contact's cell phone number.
EmailThe contact's email address.
Address Line 1The contact's address.
Address Line 2Additional space for address information.
Private AddressMarking this checkbox indicates the address will not be listed when generating certain ad hoc reports.
CityThe city the contact resides within.
StateThe state the contact resides within.
ZipThe zip code the contact resides within.
CountyThe county the contact resides within.
CommentsAny additional comments about the contact.