Student Course Assignment: College Course In Progress (Illinois)

Tool Search: Student Course Assignment

The College Course In Progress Extract collects course-related information for each student in Kindergarten through 12th grade. Only dual-credit course sections that fall within the start and end dates entered on the extract editor report.

Screenshot of the College Course in Progress extract editor. College Course In Progress

See the Student Course Assignment Reports article for Data Entry Verification.

Students must have had an active enrollment (includes Primary, Special Education or Partial enrollments) within the selected Start Date and End Date and must have been active in a course/section within the Start Date and End Date. This report uses the State Reported indicators to include grading tasks, score groups and courses.

  • A Grading Task must be marked as State Reported.
  • Score Groups must have grades mapped to state grades.
  • The State Course Code field must not be null.
  • The state-reported Grading Task must be assigned to the Course.
  • Students must have a grade posted to a grading task that is associated with the grade task and the score group.
  • The Dual Credit field must be assigned a value of 01 on the Course.

The Course/Section reports once per student unless the following is met:

  • The grading task marked as state reports has the term mask on the course marked in more than one term AND the section is scheduled into both of those terms.
  • The student has multiple enrollments with different values between the enrollments in any of the following fields:
    • Displaced Homemaker
    • Single Parent
    • RCTDS fields

If a student earns the same grade across multiple terms for the same state-reported grading task and that task is reported multiple times, the student reports multiple times. 

If a course is marked as state exclude, it does not report.

A student must be enrolled in a state grade of the following:

  • 15: Kindergarten
  • 01: Grade 1
  • 02: Grade 2
  • 03: Grade 3
  • 04: Grade 4
  • 05: Grade 5
  • 06: Grade 6
  • 07: Grade 7
  • 08: Grade 8
  • 09: Grade 9
  • 10: Grade 10
  • 11: Grade 11
  • 12: Grade 12

Report Editor

The following fields are available for selection.

FieldDescription
Extract TypeDetermines which Student Course Assignment Extract generates. For this extract, choose College Course In Progress.
Start DateEntered date reflects the start date of enrollment records to return. Dates are entered in mmddyy format or choose the calendar icon to select a date. The Start Date is required for this report; if the field is NULL, a message will display: "Must Enter A Start Date for Course Assignment."
End DateEntered date reflects the end date of enrollment records to return. Dates are entered in mmddyy format or choose the calendar icon to select a date. The End Date is required for this report; if the field is NULL, a message will display: "Must Enter A End Date for Course Assignment."
File IdentifierIndicates the 3-digit number attached to the end of the file name and is used to differentiate the file from the other files generated.
Students without State IDsWhen marked, the report returned students who do not have state IDs assigned.
Strip Apostrophes

When marked, the following marks are removed from student names and other reported data:

  • Apostrophes ('), Commas (,), Periods (.)
  • Umlaut (Ö)
  • Tilde (Ñ)
  • Grave Accents (Ò), Acute Accents (Ó)
  • Circumflex (Ô)

When not marked, these marks are not removed.

Report Protected IdentitiesWhen marked, student identity information (last name, first name, etc.) reports from the Protected Identity Information fields.
FormatDetermines how the report generates. Use the State Format (Comma Delimited) when submitting the report to the state. Use the HTML or Tab Delimited option when reviewing data prior to state submission.
Student Selection

Select students by choosing one or more grade levels or a saved ad hoc filter to use when generating this report.

Only those students in the selected grade levels report if they meet the reporting requirements. Only those students included in the filter report if they meet the reporting requirements.

Report GenerationThe report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information.
Calendar CreationAt least one calendar needs to be selected for the report to generate. Calendars can be chosen by Active Year, by School or by Year. If a calendar is selected in the Campus toolbar, that calendar is automatically selected. If no Calendar is selected, a message will display: "Must Select 1 or More Calendars."

Generate the Report

  1. Select College Course In Progress from the Extract Type field.
  2. Enter the Start Date and End Date for the report by either entering date in mmddyyy format or using the Calendar icon.
  3. Enter a File Identifier.
  4. Select the Students w/o stateIDs checkbox to include students without state IDs within the report.
  5. If desired, mark the Strip Apostrophes checkbox.
  6. If desired, mark the Report Protected Identities checkbox.
  7. Select Format in which to generate the report.
  8. Select students by choosing Grade Levels or an Ad hoc Filter from the dropdown list.
  9. Select which calendars to include.
  10. Select an Ad hoc Filter to reduce the students included in the report (optional).
  11. Select the Generate Extract button. The report displays in a separate window in the designated format.

This report can also be submitted to the Batch Queue for generation at a later time.

Screenshot of an example of the College Course in Progress extract in HTML format. College Course In Progress, HTML Format

 Screenshot of an example of the College Course in Progress extract in State format. College Course In Progress, State Format

Screenshot of an example of the College Course in Progress extract in Tab Delimited format. College Course In Progress, Tab Delimited Format

Report Layout

The following provides the report field names and descriptions for the Header of the Report and the Extract itself.

Header Layout

Element

Description

Location

FileType

The name of the extract being generated. Will always report a value of College Course Assignment.

N/A

Total Records

The total amount of records generated.

N/A

File Name

CCIP_RCDT or District Name _ Date (mmddyyy)_File Identifier (i.e., CCIP_31045300026_11162016_001.html)

N/A

FileDate

The date the extract was generated.

N/A

RCDTS

The Region-County-District-Type-School code that uniquely identifies the school generating the extract.


RRCCCDDDDDTTSSSS, 15 characters

District Information > State District Number, Type, Region Number, County


School Information > School > State School Number


District.districtID

District.county

 District.region

School.number

Extract Layout

Data Element

Description

Location

Student ID

Student's state-assigned identifier.


Numeric, 9 digits

Demographics > Person Identifiers > State ID


Person.stateID

SAP ID

Student's district-assigned identifier.


Numeric, 5 digits

Demographics > Person Identifiers > Student Number


Person.studentNumber

Last Name

Student's legal last name.


When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated.


Alphanumeric, 50 characters

Identity Information > Last Name



Identity.lastName


Identities > Protected Identity Information > Legal Last Name


Identity.legalLastName

First Name

Student's legal first name.


When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated.


Alphanumeric, 30 characters

Identity Information > First Name



Identity.firstName


Identities > Protected Identity Information > Legal First Name


Identity.LegalfirstName

Birth Date

Student's date of birth.


Date field, 10 characters (MM/DD/YYYY)

Demographics > Person Information > Birth Date


Identity.birthdate

Home RCDTS 

The home district of the student that is reporting data.


RRCCCDDDDDTTSSSS, 15 characters

District Information  > State District Number, Type, Region Number, County

School Information > State School Number


District.districtID

District.county
District.region
School.number

Serving School RCDTS Code 

The serving district of the student that is reporting data.


RRCCCDDDDDTTSSSS, 15 characters

District Information  > State District Number, Type, Region Number, County

School Information > State School Number


District.districtID District.county
District.region
School.number

School Year

Reports the end year of the school year chosen in the extract editor.


Numeric, 4 digits (YYYY)

School Year Setup > School Year Editor > Active year


Calendar.year

Term

Identifies in which term the class was taken. Terms include quarters, semesters, trimesters or year long courses.

  • The code assigned to the Term selected on the section reports.
  • If no value is selected, a NULL value reports.
  • If the section is tied to a calendar with the Summer School checkbox marked, 05 reports.

Numeric, 2 digits

Section Information > Term Code


Calendar.term

State Course Code

State number assigned to the course editor.


Alphanumeric, 4 characters

Course Information > Course Editor > State Code


Course.statecode

Local Course ID

School/District number assigned to the course. 


Alphanumeric, 4 characters

Course Information > Course Editor > Number


Course.number

Local Course Title

School/District name of the course.


Alphanumeric, 15 characters

Course Information > Course Editor > Name


Course.name

Student course Start Date

Date the student begins attending the course.

The date noted on the student's Schedule is used first. Then, if there is a start date on Section Roster, that date is used. If the Roster Edit date is NULL, the start date of the earliest term that section is scheduled to take place is used.


Date field, 10 characters (MM/DD/YYYY)

Schedule

Section Roster


Section.startDate

Section Number

Number of the course section being reported.


Numeric, 4 digits

Section Information > number


Section.number

Course Level

Selection indicates the level of the course. If a course/section is assigned a value of 05: Special Education, a NULL value reports.

Options are:

  • 01: Remedial
  • 02: General
  • 03: Enriched
  • 04: Honors

Numeric, 2 digits

Course Information > Course Level


Course.level

Course Credit 

Reports the potential credit amount a student could earn by completing this course section. The value is calculated as follows:

  1. For each section being reported, grading tasks assigned to the course where the credit value is not null are found. Of those grading tasks, the ones marked as state reported and have at least one term mask marked are found.
  2. Using the Section Schedule Placement grid on the Section, the number of unique terms is found (regardless of the number of periods or period schedules). For each of the grading tasks that meet the details in number 1, the number of scheduled terms that overlap the terms in which the grading task is marked is found. This number is multiplied by the credit amount placed on the grading task. 

If there are multiple grading tasks that meet requirements in number 1, the total potential credit is found for each grading task, then summed for the total.


If the student is enrolled in a state grade of K-08 AND there is no potential credit available, a value of 1.00 reports.


If the student is enrolled in a state grade of 09-12 AND there is no potential credit available, a value of 0.00 reports.


Numeric, 4 characters (X.XX)

Course  Grading Tasks > Credit Amount

Section Information > Section Placement

Articulated Credit

Indicates the student receives college credit for the course (based on the value assigned to the course) upon successful completion of the course while the student is in high school. Additional coursework might be needed at the college level. Extract reports the code associated with the Yes or No value (01 - Yes, 02 - No).


Numeric, 2 digits

Course Information > Articulated Credit


Customcourse.articulatedCredit

Dual Credit

Indicates the student receives both high school and college credit for approved high school courses that follow additional and specific criteria qualifying it as a college-level course. Extract reports the code associated with the Yes or No value (01 - Yes, 02 - No).


Numeric, 2 digits

Course Information > Dual Credit


CustomCourse.dualCredit

Course Setting

Selection of how the course is delivered to the students for instruction. Options are:

  • 01: Traditional (default selection)
  • 02: Night/After School
  • 03: Online Learning
  • 04: Distance Learning
  • 05: Alternative Placement

Numeric, 2 digits

Course Information > Setting


CustomCourse.Setting

Actual Attendance 

 Optional entry, not populated by Campus 


Numeric, 1 digits

N/A

Total Attendance 

 Optional entry, not populated by Campus 


Numeric, 1 digits

N/A

Single Parent

Indicates the student meets the federal requirements for being reported as a Single Parent based on the most recent enrollment in the selected calendar (01 - checkbox selected, 02 - checkbox not selected).

  • If multiple calendars are selected AND the student has an active primary enrollment in both calendars, the most recent primary enrollment is used.
  • If the student has no primary enrollments in the selected calendars, the most recent enrollment is used.
  • If the student has multiple enrollments in a calendar selected, an entry for each enrollment if the value of this field is different for each enrollment record.

Numeric, 2 digits

Enrollment > State Reporting Fields > Single Parent

Displaced Homemaker

Indicates the student meets the federal requirements for being reported as a Displaced Homemaker based on the most recent enrollment in the selected calendar (01 - checkbox selected, 02 - checkbox not selected).

  • If multiple calendars are selected AND the student has an active primary enrollment in both calendars, the most recent primary enrollment is used.
  • If the student has no primary enrollments in the selected calendars, the most recent enrollment is used.
  • If the student has multiple enrollments in a calendar selected, an entry for each enrollment if the value of this field is different for each enrollment record.

Numeric, 2 digits

Enrollment > State Reporting Fields > Displaced Homemaker


Enrollment.displaceHomemaker

Course Numeric Grade 

 N/A


Numeric, 1 digits

N/A

Maximum Numeric Grade 

 N/A


Numeric, 1 digits

N/A

Course End Date 

N/A


Numeric, 10 digits

N/A

Course Final Grade 

N/A


Numeric, 2 digits

N/A

IPEDSReports the state-assigned 6-digit code assigned to the community college where the student is taking the course.

Numeric, 6 digits
Course Information > IPEDS

Course.provider

TranscriptCourse.provider