The Scanning toolset is part of the Campus Workflow Suite.
To use any scanning tools in the Campus Workflow Suite, make sure all threshold fields are set under Attendance Office > Settings > Scanner Settings > Classroom Attendance.
System administrators can manage scanning preferences and custom scanners with the System Administration Scanning tools. Review Campus Workflow Suite hardware solutions for more information on our supported hardware.
Scanning Printer Setup
A separate software, QZ Tray, must be downloaded in order to configure scanning printers. This software bypasses the print confirmation screen in browsers to automatically one-click-print hall passes. The following scanning tools use this print setup:
- Custom Scanners
- Check In/Out
- Check In/Out Kiosk
- Hall Monitor Scanner
- Health Office Kiosk
- Counseling Kiosk
QZ Tray for Windows:
QZ Tray for Mac:
QZ Tray cannot be installed on Android or iOS devices.
Install QZ Tray 2.2.2
The printer setup is the same across browsers, but only for Windows machines. If you cannot suppress the security warnings from QZ Tray, the program may have been downloaded from the wrong location.
Make sure the version selected is "qz-tray-community-2.2.2.exe" and follow the prompts of the install. Java must be installed in order for QZ Tray to download.
QZ Tray Setup Once QZ Tray is installed successfully, connect to the desired printer.
Printer Setup
Name the printer "icReceiptPrinter" to make sure hall passes are printed to the correct printer. See the documentation for your specific hardware for specific printer setup information.
If a printer is not setup, the No Printer 
button displays in the action bar. Click this button to view the Printer Setup warning:
Printer Setup warningScanner Setup
To ensure efficient kiosks and scanners, it is recommended to double-check your physical scanners (hardware) and add a carriage return after they scan. If they are not set up to do so, the user must manually click Enter after scanning. Most scanners are automatically set to add this carriage return, but it is recommended to check this before use.
Scanning Tool Rights
Tool Rights determine the level of access users have to tools throughout Campus. This article refers to tool rights in abbreviated form (i.e., R, W, A, D or any combination of the four). Sub-rights appear as italicized.
| Right | Description |
|---|---|
| R (Read) | The R right indicates the information on the corresponding tool may be viewed by the user. When applicable, the user can also print information. The user will NOT have access to the Save, Add, or Delete icons in the action bar. |
| W (Write) | The W right indicates the user may view and modify the information on the corresponding tool. The Save icon in the action bar will be functional. This right allows the user to modify only existing data in the area since adding new data is controlled by the A right. This right includes the ability to modify or delete data in a specific field. |
| A (Add) | The A right indicates the user may view, modify, and add to the information on the corresponding tool. The New and Add icons in the action bar will be functional. This right allows the user to add new data/records. |
| D (Delete) | ASSIGN THIS RIGHT WITH CAUTION!! The D right indicates the information on the corresponding tool may be deleted. The Delete icon in the action bar is functional. This right allows the complete removal of an existing record, including all data it contains. The ability to change/remove data from a field is controlled through the W right. |
Student Information Tool Rights
Use Student Information tool rights to set user rights for the Appointments tool.
Appointments Tool Rights| Tool | R | W | A | D |
|---|---|---|---|---|
| Alternate ID Lookup | Allows the user to view student Alternate IDs. | N/A | N/A | Allows the user to add, edit, and delete Alternate IDs for students. |
| Appointments | Allows the user to view appointments | Allows the user to take attendance for an appointment, end an appointment early (must be a staff member), and edit appointments. | Allows the user to create appointments. | Allows the user to delete appointments. |
Attendance Office Tool Rights
Use Attendance Office tool rights to set user rights for items in Attendance Management, Reports, Settings, and Scanning.
Attendance Office Tool RightsAttendance Office - Attendance Management
User rights for Absence Request Processing are set in the Attendance Office > Attendance Management menu.
Attendance Office - Attendance Management Scanning Tool Rights| Tool | R | W | A | D |
|---|---|---|---|---|
| Absence Request Processing | Allows user to view Absence Requests. | Allows users to process Absence Requests. | N/A | N/A |
Attendance Office - Reports
User rights for the Hall Pass History and Scan History reports are set in the Attendance Office > Reports menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Appointment Attendance Report | Allows user to generate the report. | N/A | N/A | N/A |
| Barcode Labels | Allows user to generate the report. | N/A | N/A | N/A |
| Hall Pass History Report | Allows the user to generate the report. | N/A | N/A | N/A |
| Scan History | Allows the user to generate the report. | N/A | N/A | N/A |
| Sign Out Audit Report | Allows the user to generate the report. | N/A | N/A | N/A |
Attendance Office - Settings
User rights for the Badge Designer, Custom Scanners, Hall Pass Settings, Scanner Settings, and Student Limits are set in the Attendance Office > Settings menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Badge Designer | Allows the user to view existing badge templates. | Allows the user to edit existing badge templates. | Allows the user to add new and edit existing badge templates. | Allows the user to delete badge templates. |
| Custom Scanners | Allows users to view existing custom scanners. | Allows users to edit existing custom scanners. | Allows users to add new custom scanners. | Allows users to delete custom scanners. |
| Hall Pass Settings | Allows users to view existing Hall Pass settings. | Allows users to edit Hall Pass settings. | N/A | N/A |
| Mass Assign Alternate IDs | N/A | N/A | Allows users to import Alternate IDs. | N/A |
| Scanner Settings | Allows users to view existing scanner settings. | Allows users to edit scanner settings. | N/A | N/A |
| Student Limits | Allows users to view existing Student Limits settings. | Allows users to edit Student Limits settings. | N/A | N/A |
| Workflow Roll Forward | Allows users to see the tool. | Allows users to run the tool. | N/A | N/A |
Attendance Office - Scanning
User rights for Check in/Out. Check In/Out Kiosk, Classroom Attendance Kiosk, Counseling Scanning, Hall Monitor Grid, Hall Monitor Scanner, Location Capacity View, Student Hall Pass Lookup, Teacher Attendance Scanner, and Teacher Hall Pass View are set in the Attendance Office > Scanning menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Check In/Out | Allows the user to scan in students. | N/A | N/A | N/A |
| Check In/Out Kiosk | Allows users to launch the kiosk. | N/A | N/A | N/A |
| Classroom Attendance Kiosk | Allows the user to scan in students. | N/A | N/A | N/A |
| Counseling Scanning | Allows the user to scan in students. | N/A | N/A | N/A |
| Hall Monitor Grid | Allows the user to view Hall Passes. | N/A | N/A | N/A |
| Hall Monitor Scanner | Allows the user to scan in students. | N/A | N/A | N/A |
| Location Capacity View | Allows the user to view location capacity data. | Allows the user to check students into/out of the location, enable/disable hall passes to a specific location, and assign hall passes to students who are checked into a location. | ||
| Scanning Kiosk Subright | Assign this subright to a system user "ScanningKioskUser." | N/A | N/A | N/A |
| Staff Appointment Calendar | Allows the user to view appointments. | Allows the user to take attendance for an appointment, end an appointment early (must be a staff member), and edit appointments. | Allows the user to add appointments. | Allows the user to delete appointments. |
| Student Hall Pass Lookup | Allows the user to view hall passes. | Allows the user to assign and end hall passes. | N/A | N/A |
| Teacher Attendance Scanner | Allows the user to scan in students. | Allows the user to change the Tardy Threshold. | N/A | N/A |
| Teacher Hall Pass View | Allows the user to view hall passes. | Allows the user to assign and end hall passes. | Allows the user to create and modify their hall pass code. | N/A |
| Custom Scanning Tools * (Reflects the district-assigned name of the scanner) | Allows the user to scan in students. | N/A | N/A | N/A |
| Custom Scanning Data * (Reflects the district-assigned name of the scanner) | Allows the user to view custom scanning data. | N/A | N/A | N/A |
Behavior Office Tool Rights
Use Behavior Office tool rights to set user rights for items in Behavior Management, Reports, and Settings.
Behavior Office Tool RightsBehavior Office - Behavior Management
User rights for the Detention Scanner and Matrix Manual Run are set in the Behavior Office > Behavior Management menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Detention Scanner | Allows the user to scan in students. | N/A | N/A | N/A |
| Matrix Manual Run | Allows the user to run the tool and preview the results. | N/A | Allows the user to assign behavior resolutions. | N/A |
Behavior Office - Reports
User rights for Matrix History are set in the Behavior Office > Reports menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Matrix History | Allows the user to generate the report. | N/A | N/A | N/A |
Behavior Office - Settings
User rights for the Behavior Resolution Matrix are set in the Behavior Office > Settings menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Behavior Resolution Matrix | Allows the user to view existing matrices. | Allows the user to edit existing matrices. | Allows the user to add existing matrices. | Allows the user to delete existing matrices. |
Census Tool Rights
Use Census tool rights to set user rights for items in the Reports menu.
Census Tool RightsCensus - Reports
User rights for Badge Printing and Photo and Badge Printing are set in the Census > Reports menu.
NOTE: To use the Photo and Badge Printing tool, users must have the Read tool right assigned for both Badge Printing and Photo and Badge Printing.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Badge Printing | Allows the user to print both student and staff badges. | N/A | N/A | N/A |
| Badge Printing Staff Subright | Allows the user to print staff badges. | N/A | N/A | N/A |
| Badge Printing Student Subright | Allows users to print student badges. | N/A | N/A | N/A |
| Photo and Badge Printing | Allows the user to print a student badge and upload a photo to Campus profile. | N/A | N/A | N/A |
Health Office Tool Rights
Use Behavior Office tool rights to set user rights for items in Behavior Management, Reports, and Settings.
Health Office Tool RightsHealth Office - Health Management
User rights for Health Office Scanning are set in the Health Office > Health Management menu.
| Tool | R | W | A | D |
|---|---|---|---|---|
| Health Office Scanning | Allows the user to scan in students. | N/A | N/A | N/A |
System Settings Tool Rights
Use Behavior Office tool rights to set user rights for items in Behavior Management, Reports, and Settings.
System Settings Tool RightsSystem Settings - Portal Preferences
User rights for Absence Requests and Hall Pass are set in the System Settings > Portal Preferences menu.
System Settings - Portal Preferences Scanning Tool Rights| Tool | R | W | A | D |
|---|---|---|---|---|
| Absence Requests | Allows the user to view Absence Requests Portal Preferences. | Allows the user to edit existing Absence Requests Portal Preferences. | N/A | N/A |
| Appointments | Allows the user to view the Appointment Portal Preferences. | Allows the user to edit the Appointment Portal Preferences. | N/A | N/A |
| Hall Pass | Allows the user to view Hall Pass Portal Preferences. | Allows the user to edit existing Hall Pass Portal Preferences. | N/A | N/A |
