Tool Search: Enrollment Summary

The BIE Enrollment Summary lists a breakdown of enrollments grouped by BIE School, BIE Grade, Gender, and Federal Race / Ethnicity. The report can be generated by BIE School, BIE Region, or ERC.

Screenshot of the BIE Enrollment Summary Report Editor. BIE Enrollment Summary Report Editor

Report Logic

The BIE Enrollment Summary includes totals of students enrolled in selected schools based on an entered enrollment effective date. It is a BIE localized version of the Student Enrollment Summary Report.

Does not report students:

Flagged as 'No Show'
In a calendar marked as State Exclude
In a grade level marked as 'Exclude from BIE'
Marked as 'BIE Exclude' on their enrollment (unless the reporting option of "Include Enrollments marked BIE Exclude" is selected)

Student populations can be delineated by Student Group (All Students, ISEP Students (not PK), or Non-ISEP Students).

The report is available in both State and District Editions.

The report can be run against a district’s active year as well as any prior year.

File name is defined as BIEEnrollmentSummary_YYYYMMDD_HR:MM (Where YYYYMMDD_HR:MM is the Date/Time stamp of report generation.)

Report Editor

The following information details the BIE Enrollment Summary.

Click here to expand...

Option	Description
Enrollment Effective Date Required	This required field is used to return actively enrolled students as of the entered date. It defaults to the current date but can be changed by selecting the calendar icon to the right of the field, or entering the date manually in MMDDYYYY format.
Which BIE Reporting Population would you like to generate this report on?	BIE Reporting Population options: BIE School All Schools (default) List of individual schools BIE Regions ALL BIE School Types (Regions) (default) BOS: Bureau Operated Schools NAV: Navajo School TCS: Tribally-Controlled Schools ERC All ERCs (default) ABQBOS: Albuquerque Bureau Operated ABQTCS: Albuquerque Tribally Controlled BELBOS: Belcourte Bureau Operated BISTCS: Bismarck Tribally Controlled FLATCS: Flandreau Tribally Controlled KYLTCS: Kyle Tribally Controlled MINTCS: Minneapolis Tribally Controlled NASTCS: Nashville Tribally Controlled NCHIBO: Navajo Chinle Bureau Operated NCHITC: Navajo Chinle Tribally Controlled NCROBO: Navajo Crownpoint Bureau Operated NCROTC: Navajo Crownpoint Tribally Controlled NSHPBO: Navajo Shiprock Bureau Operated NSHPTC: Navajo Shiprock Tribally Controlled NTUBBO: Navajo Tuba City Bureau Operated NTUBTC: Navajo Tuba City Tribally Controlled NWINBO: Navajo Window Rock Bureau Operated NWINTC: Navajo Window Rock Tribally Controlled PHXBOS: Phoenix Bureau Operated PINBOS: Pine Ridge Bureau Operated SEATCS: Seattle Tribally Controlled Only one option can be selected at any given time.
Which Schools would you like to include in the report?	This report can be generated for multiple schools in the chosen BIE Reporting Population or a single school. At least one School, Region, or ERC needs to be selected.
Which BIE Calendar Types would you like to include in the report?	At least one BIE Calendar Type must be selected in order to report student enrollment data. BIE Calendar Types include: 21: 21^st Century A: Alternative B: Homebound F: Face H: Homeschool I: Instructional O: Other R: Residential S: Summer X: Outside District
Which BIE student population would you like to include in the report?	The student populations include: All Students ISEP Students (Not PK) Non-ISEP Students Only one option can be selected.
How would you like to format the report?	The report can be generated using the Original Format or the Tall Format. The Original Format will print race / ethnicities across the top of the report and grade levels vertically. This is the default option. The Tall Format will print the grade levels across the top of the report and the Race / Ethnicities vertically. The report will print in portrait layout when there are eight or fewer grade levels for all schools included in the report. The report will print in landscape layout when there are more than eight grade levels reported for any of the schools included in the report.
What types of enrollments would you like to include in the report?	Users can select to print only students who have a certain enrollment type chosen on their enrollment record. Enrollment records fall into three categories: P: Primary S: Partial N: Special Ed Services A: Ancillary All types can be chosen at one time for display on the report (this is the default selection). At least one enrollment type must be selected in order for the report to generate.
Report Options	The following can be selected when generating the BIE Student Enrollment Summary: Include enrollments marked BIE Exclude. Only print Race / Ethnicities in which there is at least one student with that designation. Include Schools with 0 student counts on the Effective Date.
Report Format	Indicates how the report generates: PDF (default) DOCX HTML CSV
Generate Report	To display the results of the report immediately, click the Generate Report button. This is best if the selection criteria is small (one or two calendars, a short date range, a smaller student selection, etc.). To display the results of the report at a later time, click the Submit to Batch button. The Batch Queue tool is used by some districts /states to generate large, system-intense reports. This tool helps prevent report time-out errors and/or system performance issues. See the Batch Queue article for more information

Report Generation

Enter the Enrollment Effective Date.
Select the BIE Reporting Population to include on the report.
Select the Schools to include in the report.
Select the Calendar Types to include on the report.
Select the BIE Student Population to include on the report.
Select the desired format of the report (Original or Tall).
Select which types of Enrollments to include on the report.
Select which Report Options to include on the report.
Select the desired Report Format.
Click either the Generate Report or the Submit to Batch button.

Example Reports

Screenshot of an example BIE Enrollment Summary in PDF format. BIE Enrollment Summary (PDF )

BIE Enrollment Summary (HTML)

BIE Enrollment Summary (CSV)

Report Layout