Calendar (Texas)
Last Modified on 04/10/2024 12:54 pm CDT
Tool Search: Calendar
Texas Calendar
There are several Calendar related fields that are specific to Texas, some of which are critical to ensuring accurate state reporting. These fields are described below.
Calendar Information
The Calendar Information tool stores basic information about the calendar, including many fields which impact how the calendar is included within state reports and accountability calculations. Fields that are specific to the state of Texas are defined below. Please see the Calendar Information article for additional details.
Calendar Information Editor
ECHS Indicator
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Database Location:
Calendar.echs
Ad Hoc Inquiries:
Student > School Calendar > echs
Reports:
TSDS Student Interchange
STEM Endorsement Indicator
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Database Location:
Calendar.stem
Ad Hoc Inquiries:
Student > School Calendar > stem
Reports:
TSDS Student Interchange
Instructional Program Type
The Instructional Program Type indicates the type of attendance program associated with a calendar.
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| Code | Description | Definition |
|---|
| 01 | Standard Program with 75,600 Minutes (no PreK) | Standard Program for school district campus following 75,600 Operational Minutes (Does not include Pre-Kindergarten Programs/Grades) |
| 02 | Charter School campus after 1/1/15 with 75,600 minutes (no PreK) | Charter School campus issued to operate after 1/1/2015 following 75,600 Operational Minutes (Does not include Pre-Kindergarten Programs/Grades) |
| 03 | Charter School campus before 1/1/15 with 180 days (includes PreK) | Charter School campus operating before 1/1/2015 and electing to follow a 180 day school year calendar (Includes Pre-Kindergarten Programs/Grades) |
| 04 | PreK Program after 1/1/15 | Pre-Kindergarten Program (including school districts and charter schools approved to operate after January 1, 2015) |
| 05 | Dropout Recovery Program/Campus | Dropout Recovery Program/Campus |
| 06 | Disciplinary Alternative Education Program/Campus | Disciplinary Alternative Education Program/Campus |
| 07 | Correctional Facility Program/Campus (Adult or Juvenile) | Correctional Facility Program/Campus (Adult or Juvenile) |
| 08 | Residential Treatment Facility Program/Campus | Residential Treatment Facility Program/Campus |
| 09 | Day Treatment Facility Program/Campus | Day Treatment Facility Program/Campus |
| 10 | Psychiatric Hospital Program/Campus | Psychiatric Hospital Program/Campus |
| 11 | Medical Hospital Program/Campus | Medical Hospital Program/Campus |
| 12 | Charter School (Excel Academy 227-827 Only) | Charter School (Excel Academy 227-827 Only) |
| 13 | Juvenile Justice Alternative Education Program (JJAEP) | Juvenile Justice Alternative Education Program (JJAEP) |
| 14 | Full Day PK Program - 75,600 Operational Minutes | Full-day Prekindergarten Program following 75,600 Operational Minutes (eligible and ineligible three and four-year-old students) |
| 15 | Half Day PK Program w/Waiver - 32,500 Instructional Minutes | Half-day Prekindergarten Program with Waiver following 32,400 Instructional Minutes (including school districts and charter schools approved to operate after January 1, 2015) |
| 16 | Half Day PK No Waiver |
|
Database Location:
Calendar.programType
Ad Hoc Inquiries:
Student > School Calendar > programType
Attendance Snapshot Time
Each campus must determine attendance for all grades by the absences recorded at the one particular point in time during the second or fifth instructional hour of the day or its equivalent.
Once a time of day for attendance has been established it cannot be changed without school board approval. Students present at the time the attendance snapshot is taken are counted present for Foundation School Program (FSP) funding purposes. With the exception of any reason listed in the Student Attendance Accounting Handbook, students who are absent at the time the attendance snapshot is taken are counted absent for FSP funding purposes.
Reports consider attendance taken during the period that contains the snapshot time.
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Database Location:
CustomCalendar.value
Ad Hoc Inquiries:
Student > School Calendar > Custom Calendar > attendanceTime
Reports:
- TEA Attendance Extracts
- TREx Extract
- TSDS Student Attendance Interchange
Early Childhood Intervention
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Database Location:
CustomCalendar.value
Ad Hoc Inquiries:
Student > School Calendar > Custom Calendar > earlyChildhood
Reports:
TSDS Student Program Interchange
Grade Levels
The Grade Levels tool lists the grades that attend the selected school. Only students in the listed grades can be enrolled into that calendar. Fields that are specific to the state of Texas are defined below. Specific information to help clarify how certain fields affect reporting are also found below. Please see the Grade Levels article for all other inquiries.
Grade Level Detail Editor
State Grade Level Code
The Grade Level Code indicates the current grade level of the student.
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Database Location:
GradeLevel.stateGrade
Ad Hoc Inquiries:
Student > Demographics > stateGrade
Student > Learner > Active Enrollment > Core elements > Grade Level elements > stateGrade
Student > Learner > All Enrollments > Core elements > Grade Level elements > stateGrade
Reports:
- Fitnessgram 10 Extract
- STAAR Alternate 2 Layout
- STAAR 3-8 Modified Layout
- STAAR End of Course Layout
- TAKS Layout
- TELPAS Layout
- TEA Attendance Extracts
- TREx Extract
- TSDS Student Program Interchange
- TSDS Education Organization Interchange
- TSDS Student Interchange
- TSDS Student Enrollment Interchange
- TSDS Master Schedule Interchange
- TSDS Student Attendance Interchange
Attendance Snapshot Time
Each campus must determine attendance for all grades by the absences recorded at the one particular point in time during the second or fifth instructional hour of the day or its equivalent.Once a time of day for attendance has been established it cannot be changed without school board approval. Students present at the time the attendance snapshot is taken are counted present for Foundation School Program (FSP) funding purposes. With the exception of any reason listed in the Student Attendance Accounting Handbook, students who are absent at the time the attendance snapshot is taken are counted absent for FSP funding purposes.
If an Attendance Snapshot Time is entered on the Grade Levels tab, the snapshot time from the Grade Levels tab is used for reporting purposes for students assigned to that grade level.
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Database Location:
GradeLevel.attendanceTime
Reports:
- TEA Attendance Extracts
- TREx Extract
- TSDS Student Attendance Interchange
Kindergarten Code
The Kindergarten Code is used only for district-tracking purposes.
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Database Location:
GradeLevel.kindergartenCode
Days
The Days tool provides a calendar type of view for all of the days in the school calendar, determined by the year, school and calendar selected in the Campus toolbar. The Days tool also displays which Period Schedules are assigned to a particular day, if any special events are assigned to a day, or if a particular day is not recording attendance, is not an instruction day, or is not a school day. Please see the Days article for more information.
Day Detail Editor
Day Events Type
Day Events indicate a special event(s) for the school day. The Day Event Type field indicates the reason for the event. Types of days are created in the Attribute/Dictionary.
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Database Location:
Day.eventType
Notes:
Multiple events can be associated with a single day. It is recommended that whenever an event is added to a day, a Comment also be added that explains the reason for the event.
Reports:
TSDS Education Org Calendar
Attendance Periods
Attendance Periods break down the months within the school year into segments of time, most often used for state reporting. School Months can be created in one school calendar and copied to other school calendars using the Calendar Wizard. Refer to the core School Months article for a general overview of Attendance Periods.
Attendance Periods Detail Editor
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Database Location:
SchoolMonth table
Reports:
Calendar GPA
Calendar GPA lists all available Custom GPA Calculations (name and type) that may be chosen for use within that calendar. They are ordered by the sequence entered for that calculation on the GPA Calculation page. Fields that are specific to the state of Texas are defined below. For all other inquiries, please see the Calendar GPA article.
GPA Calculations for Calendar Editor
State Reported
If there are multiple GPA calculations entered, the State Reported checkbox allows users to determine which GPA calculation to use in state reporting.
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Database Location:
CalendarGPA.stateReported
Notes:
- Only one calculation may be selected for state reporting.
- The default GPA calculation is used if none of the calculations are marked as State Reported.
Reports:
TREx Extract
Calendar Information Editor 
Grade Level Detail Editor
Day Detail Editor
Attendance Periods Detail Editor
GPA Calculations for Calendar Editor