Schedulers User Group
Last Modified on 02/10/2025 9:05 am CST
The following are suggested tool rights for Schedulers. Your schedulers may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs.
Let us know what you think! Submit feedback for the Tool Rights Catalog by posting in the Tool Rights Catalog forum.
Best Practice for Scheduling Board Tool Rights
To limit the potential for data overwriting, access to the Scheduling Board should be limited to one or two people in the district/school.
Create a separate Scheduling Board User Group that allows access to just the Schedule Board. When planning, building, and loading schedules for the next school year, that user group would be assigned to the selected personnel. Doing this eliminates accidentally deleting current school year schedules. When schedules are finalized and no further changes are needed to when or where courses meet, remove this user group from the staff.
Any schedule changes through the Schedule Board after the start of the school year is not recommended.
Student Information
Student Information Access for SchedulersGeneral
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Enrollments |
X |
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General Enrollment Information |
X |
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School of Accountability |
X |
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Future Enrollment |
X |
|
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| Schedule |
X |
X |
X |
X |
Can Overload Sections |
X |
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Grade Book |
X |
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View Attendance |
X |
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Can Override Strict Student Constraints |
X |
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Scheduling Messenger |
X |
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User Group Formats |
X |
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Additional Enrollment Schedules |
X |
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| Summary |
X |
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GUID |
X |
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Print Picture |
X |
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State ID |
X |
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Ed-Fi ID |
X |
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^ Back to Top
Census
For specific details on what these rights do, visit the Census Tool Rights articles.
Census Access for SchedulersStaff
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Credentials | X | X | X |
|
District Assignments
|
X |
X |
X |
|
District Employment
|
X |
X |
X |
|
District Staff |
X |
X |
X |
|
Staff Locator Wizard
|
X |
X |
|
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Teacher Schedule
|
X |
|
|
|
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Communication
Communication Access for SchedulersMessenger
Click here to expand...
For the following tool rights, ALL is the only selection available.
| Tool |
All |
Read |
Write |
Add |
Delete |
|---|
| Messenger 2.0 |
X |
|
|
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View/Edit All Scheduled Messages |
X |
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Roll User Group Templates |
X |
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Delivery Modes |
X |
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Process Inbox |
X |
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Email |
X |
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Recipient Types |
X |
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Students/Contacts |
X |
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Staff |
X |
|
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District Staff |
X |
|
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Non-Campus Recipients |
X |
|
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Individual Recipients |
X |
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Message Types |
X |
|
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General |
X |
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Priority |
X |
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Emergency | X |
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| Recipient Log |
|
X |
X |
X |
|
Recipient Campus Fields |
|
X |
X |
X |
|
| Sent Message Log |
|
X |
X |
X |
|
^ Back to Top
Grading & Standards
Grading & Standards Access for SchedulersGrading Setup
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Score Group & Rubric Setup
| X |
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|
|
Standards Setup
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Standards Bank
| X |
|
|
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Standards Import Wizard | X |
|
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Course Masters
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Add Course Masters
| X | X | X | X |
Grading & Standards Administration
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Push All Course Masters
|
X |
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Push All Courses
|
X |
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|
Grading & Standards Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Course Audit Report
|
X |
|
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Course Awaiting Push Report
|
X |
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Course Credit Report
|
X |
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Course Master Awaiting Push Report
|
X |
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Course Standards Report
|
X |
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Reporting
Reporting Access for SchedulersAd hoc Reporting
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Data Export |
X |
X |
X |
X |
Data Warehouse: Allow list data as source |
X |
X |
X |
X |
| Data Viewer |
X |
X |
X |
X |
| Filter Designer |
X |
|
|
|
Data Warehouse: Allow list data as source |
X |
|
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Pass-through SQL FIlters |
X |
|
|
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Query Wizard Filters |
X |
X |
|
|
Selection Editor Filters |
X |
|
|
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User Group Filters |
X |
|
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State Owned Filters |
X |
|
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Export Filters |
X |
|
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Scheduling & Courses
Scheduling & Courses Access for SchedulersScheduling
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Scheduling Center | ALL |
|
|
|
| Course Planner | X | X | X | X |
Requests & Rosters
|
X |
X |
X |
X |
Modify Rosters |
X |
X |
|
|
Can Overlad Sections |
X |
|
|
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Can Override Strict Student Constraints |
X |
|
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Delete Rosters |
X |
X |
X |
X |
| Staff Planner | X | X | X | X |
Courses
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Add Course |
X |
|
|
|
Push to Section |
X |
|
|
|
| Course Assessments |
X |
X |
X |
X |
| Course Categories |
X |
X |
X |
X |
| Course Grade Calc Options |
X |
X |
X |
X |
| Course Grading Tasks |
X |
X |
X |
X |
| Course Rules |
X |
X |
X |
X |
| Course Sections |
X |
X |
X |
X |
| Course Standards |
X |
X |
X |
X |
| Section Attendance |
X |
X |
X |
X |
| Section Information |
X |
X |
X |
X |
| Section Grading by Student |
X |
X |
X |
X |
| Section Grading by Task |
X |
X |
X |
X |
| Section Roster |
X |
X |
X |
X |
View IEP/Plan Icons |
X |
X |
X |
X |
| Section Staff History |
X |
X |
X |
X |
Build Schedules
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Lunch Setup
| X | X | X | X |
Team (Scheduling Group) Setup
| X | X | X | X |
Load Schedules
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Fill Counselor Wizard
| X |
|
|
|
Fill Teams Wizard
| X |
|
|
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| Schedule Gap Filler | X |
|
|
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| Student Gap Scheduler | X |
|
|
|
Section Templates
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Section Template Information
|
X |
X |
X |
X |
Generate Section Templates Wizard
|
X |
|
|
|
Mass Set Section Template Groups Wizard
|
X |
|
|
|
Scheduling & Courses Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Course Projections Report
|
X |
|
|
|
Master Schedule Report
|
X |
|
|
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Open Rooms Report
|
X |
|
|
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Request Batch Report
|
X |
|
|
|
| Request Conflicts Report | X |
|
|
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| Request Detail Report | X |
|
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| Requests Satisfied Report | X |
|
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| Room Usage Report | X |
|
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| Schedule Batch Report | X |
|
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| Schedule Conflicts Report | X |
|
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| Schedule Units Report | X |
|
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| Section Rosters Report | X |
|
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View IEP/Plan Icons | X |
|
|
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| Staff History Report | X |
|
|
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| Teacher Load Report | X |
|
|
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| Teacher Schedule Batch Report | X |
|
|
|
^ Back to Top
School & District Settings
School & District Settings Access for SchedulersSchools
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Department Setup
|
X |
X |
X |
|
Room Setup
|
X |
X |
X |
|
^ Back to Top
Additional Access Rights
General
For the following tool right, ALL is the only selection available.
| Tool |
All |
|---|
Allow unfiltered search
|
X |
Student Information Access for Schedulers
Census Access for Schedulers
Communication Access for Schedulers
Grading & Standards Access for Schedulers
Reporting Access for Schedulers
Scheduling & Courses Access for Schedulers
School & District Settings Access for Schedulers