Schedulers User Group
Last Modified on 08/25/2025 8:51 am CDT
The following are suggested tool rights for Schedulers. Your schedulers may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs.
Best Practice for Scheduling Board Tool Rights
To limit the potential for data overwriting, access to the Scheduling Board should be limited to one or two people in the district/school.
Create a separate Scheduling Board User Group that allows access to just the Schedule Board. When planning, building, and loading schedules for the next school year, that user group would be assigned to the selected personnel. Doing this eliminates accidentally deleting current school year schedules. When schedules are finalized and no further changes are needed to when or where courses meet, remove this user group from the staff.
Any schedule changes through the Schedule Board after the start of the school year is not recommended.
Student Information Student Information Access for Schedulers General
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Tool
Read
Write
Add
Delete Enrollments
X
General Enrollment Information
X
School of Accountability
X
Future Enrollment
X
Schedule X
X
X
X Can Overload Sections
X
Grade Book
X
View Attendance
X
Can Override Strict Student Constraints
X
Scheduling Messenger
X
User Group Formats
X
Additional Enrollment Schedules
X
Summary X
GUID
X
Print Picture
X
State ID
X
Ed-Fi ID
X
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Census For specific details on what these rights do, visit the Census Tool Rights articles.
Census Access for Schedulers Staff
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Tool
Read
Write
Add
Delete Credentials X X X District Assignments X
X
X
District Employment X
X
X
District Staff
X
X
X
Staff Locator Wizard
X
X
Teacher Schedule X
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Communication Communication Access for Schedulers Messenger
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For the following tool rights, ALL is the only selection available.
Tool
All
Read
Write
Add
Delete Messenger 2.0 X
View/Edit All Scheduled Messages
X
Roll User Group Templates
X
Delivery Modes
X
Process Inbox
X
Email
X
Recipient Types
X
Students/Contacts
X
Staff
X
District Staff
X
Non-Campus Recipients
X
Individual Recipients
X
Message Types
X
General
X
Priority
X
Emergency
X Recipient Log X
X
X
Recipient Campus Fields
X
X
X
Sent Message Log X
X
X
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Grading & Standards Grading & Standards Access for Schedulers Grading Setup
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Tool Read Write Add Delete Score Group & Rubric Setup X
Standards Setup
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Tool Read Write Add Delete Standards Bank X Standards Import Wizard
X
Course Masters
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Tool Read Write Add Delete Add Course Masters X X X X
Grading & Standards Administration
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Tool
Read
Write
Add
Delete Push All Course Masters X
Push All Courses
X
Grading & Standards Reports
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Tool
Read
Write
Add
Delete Course Audit Report X
Course Awaiting Push Report X
Course Credit Report X
Course Master Awaiting Push Report X
Course Standards Report X
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Reporting Reporting Access for Schedulers Ad hoc Reporting
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Tool
Read
Write
Add
Delete Data Exp ort X
X
X
X Data Warehouse: Allow list data as source
X
X
X
X Data Viewer X
X
X
X Filter Designer X
Data Warehouse: Allow list data as source
X
Pass-through SQL FIlters
X
Query Wizard Filters
X
X
Selection Editor Filters
X
User Group Filters
X
State Owned Filters
X
Export Filters
X
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Scheduling & Courses Scheduling & Courses Access for Schedulers Scheduling
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Tool
Read
Write
Add
Delete Scheduling Center ALL Course Planner X X X X Requests & Rosters X
X
X
X Modify Rosters
X
X
Can Overlad Sections
X
Can Override Strict Student Constraints
X
Delete Rosters
X
X
X
X Staff Planner X X X X
Courses
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Tool
Read
Write
Add
Delete Add Course X
Push to Section
X
Course Assessments X
X
X
X Course Categories X
X
X
X Course Grade Calc Options X
X
X
X Course Grading Tasks X
X
X
X Course Rules X
X
X
X Course Sections X
X
X
X Course Standards X
X
X
X Section Attendance X
X
X
X Section Information X
X
X
X Section Grading by Student X
X
X
X Section Grading by Task X
X
X
X Section Roster X
X
X
X View IEP/Plan Icons
X
X
X
X Section Staff History X
X
X
X
Build Schedules
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Tool Read Write Add Delete Lunch Setup X X X X Team (Scheduling Group) Setup X X X X
Load Schedules
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Tool Read Write Add Delete Fill Counselor Wizard X Fill Teams Wizard X Schedule Gap Filler X Student Gap Scheduler X
Section Templates
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Tool
Read
Write
Add
Delete Section Template Information X
X
X
X Generate Section Templates Wizard X
Mass Set Section Template Groups Wizard X
Scheduling & Courses Reports
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Tool
Read
Write
Add
Delete Course Projections Report X
Master Schedule Report X
Open Rooms Report X
Request Batch Report X
Request Conflicts Report X Request Detail Report X Requests Satisfied Report X Room Usage Report X Schedule Batch Report X Schedule Conflicts Report X Schedule Units Report X Section Rosters Report X View IEP/Plan Icons
X Staff History Report X Teacher Load Report X Teacher Schedule Batch Report X
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School & District Settings School & District Settings Access for Schedulers Schools
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Tool
Read
Write
Add
Delete Department Setup X
X
X
Room Setup X
X
X
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Additional Access Rights General For the following tool right, ALL is the only selection available.
Tool
All Allow unfiltered search
X
Student Information Access for Schedulers
Census Access for Schedulers
Communication Access for Schedulers
Grading & Standards Access for Schedulers
Reporting Access for Schedulers
Scheduling & Courses Access for Schedulers
School & District Settings Access for Schedulers