Path: Student Information > General > Enrollments
The Enrollments tool displays all current and historical occurrences of a student's enrollment in a district. By default, enrollment records are first listed by grade level and then by enrollment start date. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.
See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.
State Reporting Fields
The State Reporting Fields section of the Kentucky Enrollments tool.| Field | Description | Additional Information |
|---|---|---|
| Immigrant | Indicates the student is an immigrant. | Database: Enrollment.immigrant Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.immigrant |
| Refugee | Indicates the student is a refugee. | Database: EnrollmentKY.refugee Ad hoc Inquiries: Student > Learner > State Localized Elements > es.refugee |
| Out of State | Indicates the student resides out-of-state. | Database: EnrollmentKY.outOfState Ad hoc Inquiries: Student > Learner > State Localized Elements > es.outofState |
| Program 504 | Indicates the student has a 504 plan. | Database: Enrollment.section504 Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.section504 |
| School Choice | Indicates the student participates in School Choice. Options are:
| Database: EnrollmentKY.schoolChoice Ad hoc Inquiries: Student > Learner > State Localized Elements > es.schoolChoice |
| Foreign Exchange | Indicates the student is enrolled as a foreign exchange student. | Database: EnrollmentKY.foreignExchange Ad hoc Inquiries: Student > Learner > State Localized Elements > es.foreignExchange |
| Dropout Questionnaire | The day the student dropped out. | Database: EnrollmentKY.dropOutQuestionnairDate Ad hoc Inquiries: Student > Learner > State Localized Elements > es.dropOutQuestionnaireDate |
| Resident District | The student's resident district. | Database: Enrollment.residentDistrict Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > activeEnrollment.residentDistrict |
| Dropout/KTS Primary School | The student's serving school. | Database: Enrollment.servingSchool Ad hoc Inquiries: Student > Learner > State Localized Elements > es.servingSchool |
| Dropout/KTS Primary District | The student's serving district. | Database: Enrollment.servingDistrict |
| KEES Override | This acts as an override of the KEES Report. Options are: Yes or No. | Database: EnrollmentKY.keesIneligible Ad hoc Inquiries: Student > Learner > State Localized Elements > es.keesIneligible |
| Underage Waiver | Indicates the underage student has a waiver to attend school. | Database: EnrollmentKY.underageWaiver Ad hoc Inquiries: Student > Learner > State Localized Elements > es.underageWaiver |
| Virtual Program | Indicates the student is enrolled 100% virtually in a traditional school. Options include:
| Database: EnrollmentKY.virtualProgram Ad hoc Inquiries: Student > Learner > State Localized Elements > es.virtualProgram |
Special Ed Fields
The Special Ed Fields section of the Kentucky Enrollments tool.| Field | Description | Additional Information |
|---|---|---|
| Special Ed Status | The student's current special ed status. | Database: Enrollment.specialEdStatus Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed elements > specialEdStatus (activeEnrollment.specialEdStatus) |
| Full Funding | Indicates the student is fully funded for special ed services. | Database: EnrollmentKY.spedFullFunding Ad hoc Inquiries: Student > Learner > State Localized Elements > spedFullFunding (es.spedFullFunding) |
| Primary Disability *Required | The student's first disability. | *This field is required when the Special Ed Status is Active. Database: Enrollment.disability1 Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed elements > disability1 (activeEnrollment.disability1) |
| Setting | The location at which the student receives special ed services. | Database: Enrollment.specialEdSetting Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed elements > specialEdSetting (activeEnrollment.specialEdSetting) |
| Date Eligible but Refused | The day the student or their guardian (s) refused eligible special ed services. | Database: Enrollment.specialEdEligibleDate Ad hoc Inquiries: Student > Learner > State Localized Elements > specialEdEligibleDate (es.specialEdEligibleDate) |
| Special Ed Exit Status | The reason the student stopped receiving special ed services. | Database: Enrollment.spedExitReason Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed elements > spedExitReason (activeEnrollment.spedExitReason) |
| Special Ed Exit Date | The day the student stopped receiving special ed services. | Database: Enrollment.spedExitDate Ad hoc Inquiries: Student > Learner > Active Enrollment > Special Ed elements > spedExitDate (activeEnrollment.spedExitDate) |
| Part C ID | Indicates the student participates in a Part C special ed program. | Database: EnrollmentKY.partCID Ad hoc Inquiries: Student > Learner > State Localized Elements > partCID (es.partCID) |
