Tool Search: Special Ed Documents
The Individual Education Plan is used to capture student special education plan information and match the required documentation provided by the state of Nevada. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions.
The current print format of this document is the NV IEP Data Plan 2023. Plan formats are selected in Plan Types.
Editor Home
Editor Home
The Editor Home lists the editors available, their status, and Modification and Completion information.
| Header | Description |
|---|
| Name | The name of the editor. |
| Status | The state of the editor. Statuses can be: - In Progress indicates a user has entered and saved data in that editor.
- Not Started is the default status for all editors.
- Complete indicates a user has clicked the Complete button on the editor, and the editor is read-only. This does not lock the editor from further editing but indicates the user considers the editor finished.
- Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.
The following statuses are only available for certain state-specific documents: |
| Modified By | The date and the user by whom the editor was last edited. |
| Completed By | The date and the user who clicked the Complete button for that editor. |
General Information
The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button.
| Button | Description |
|---|
| Save | Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor. - Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
- Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and is usually found within the detail screen or list editors, such as Goals and Objectives.
- Save & Next captures progress and navigates the user to the next editor.
- Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
|
| Refresh | Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
A side panel displays a listing of all the student's applicable enrollment records. See the Enrollments tool documentation for additional information. |
| Cancel | Navigates the user to the Editor Home screen or the List Screen for List editors. |
Status | Changes the status of the editor. - Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. The user must click In Progress to further edit after an editor is marked Complete.
- Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read-only. However, this does not lock the editor from further editing. Click the In Progress button to further edit after an editor is marked Not Needed.
- In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.
The following status is only available for the Nevada IEP: |
| Print | Prints the entire document. |
| Editors | Opens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel. |
| Previous | Navigates the user to the previous editor. |
| Next | Navigates the user to the next editor. |
Editor Types
There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor is displayed. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.
Editor Lock Out and Release Logic
Only one user at a time can actively work on an editor. A person with a padlock icon (
) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header.
To release an editor, the user must:
- navigate to the next editor by clicking Save and Next or the Editors button and selecting the next editor from the side panel.
- click the Cancel button to return to the Editor Home screen.
- log out of the Campus application.
- navigate to a different tool in the Campus application.
Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.
Template Banks
Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values.
Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen.
Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.
Example Template Bank Selections in the Document
Text Editors
Images should not be inserted into text fields.
Editors
The following section lists each editor and describes each field on the editor.
Education Plan
The Education Plan editor includes the various dates associated with the plan, why the IEP meeting was held, and how student progress is reported.
Education Plan Editor
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| Field | Description | Validation |
|---|
Meeting Type
Required | Indicates the purpose of the meeting. The purpose for the meeting should correspond to the purpose set forth in the written notice of the IEP meeting. Options include: - Interim IEP
- Initial IEP
- Annual IEP
- IEP Following 3-Yr Reevaluation
- Revision to IEP Dated
- Exit/Graduation
- IEP Revision Without A Meeting
- Other
| Only one (1) meeting type can be selected except Annual IEP and IEP Following 3-Yr Reevaluation together. Certain types require additional information, such as selection in a dropdown or selecting a date field. |
Revision Date
*Required | The day the revision takes place. | *This field displays and is required when Revision to IEP Dated is selected as the Meeting Type. |
Exit Reason
*Required | The reason the student exited special education services. Options include: - B18: Standard Diploma
- B19: Advanced Diploma
- B21: Adjusted Diploma
- B23: Advanced Honors Diploma
- B26: Alternative Diploma
- B52: Dropped Out
- D24: Transferred to Regular Education
- D25: Parent Refused Services
- D40: Moved known to be continuing
- D41: Moved not known to be continuing
- D43: Reached Max Age
- EB1: Died
| *This field displays and is required when Exit/Graduation is selected as the Meeting Type. |
Revision Requested By
*Required | The person who requested the revision. Options are Parent or School District. | *This field displays and is required when Revision to IEP Dated is selected as the Meeting Type. |
Specify Other
*Required | The other reason the student exited special education services. | *This field displays and is required when Other is selected as the Meeting Type. |
Date of Meeting
Required | The day of the meeting. | Ad hoc Inquiries: Learner Planning > Learning Plans > meetingDate
Database: SEPlan.meetingDate |
| Date of Last IEP Meeting | The day of the last IEP meeting. | *This field auto-populates to the Date of Meeting from the most recent locked Plan when it exists. |
IEP Services will Begin
Required | The day special education services start. | N/A |
Anticipated Duration of Services
Required | The expected duration of special education services. | When Interim IEP is selected, this value auto-populates to 30 days from the value in IEP Services will Begin field.
When Initial IEP, Annual IEP, IEP Following 3-Yr Reevaluation, Revision to IEP Dated, IEP Revision Without A Meeting, or Other is selected, this value auto-populates to one year minus a day from the value in IEP Services will Begin field,
When Exit/Graduation is selected, the user is required to manually enter a value.
This field ignores the above auto-populate logic when an Amendment is completed and retains the original date. |
IEP Review Date
Required | The day the IEP is going to be reviewed. | N/A |
| Eligibility |
Eligibility Date
Required | The date the student's eligibility was determined. | This field auto-populates with the Eligibility Date from most recent evaluation regardless of locked status. |
Anticipated 3-Yr Reevaluation
Required | The date of the 3-year reevaluation. | This field auto-populates to 3 years minus 1 day from date entered in Eligibility Date field. |
Comments
| Any additional comments regarding the student's eligibility dates. | This field is limited to 650 characters. |
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Student Information
The Student Information editor displays basic information about the student such as demographic information.
The Refresh button retrieves a fresh copy of data from the student's record. See the General Information section for additional information.
This editor cannot be placed in a Not Needed status.
Student Information Editor
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Field Name | Description | Database and UI Location (when Refresh is clicked) |
|---|
Last Name | The student's last name. | Census > People > Demographics > Last Name
identity.lastName |
| First Name | The student's first name. | Census > People > Demographics > First Name
identity.firstName |
| Middle Name | The student's middle name. | Census > People > Demographics > Middle Name
identity.middleName |
| Suffix | The student's suffix. | Census > People > Demographics > Suffix Name
identity.suffix |
| Gender | The student's gender. | Census > People > Demographics > Gender
identity.gender |
| Birthdate | The student's birthdate. | Census > People > Demographics > Birth Date
identity.birthDate |
| Student Number | The student's ID number. | Student Information > General > Summary > Student Number
identity.studentNumber |
| SUID | The student state identification number. | Student Information > General > Summary > State ID Number
identity.stateNumber |
| Race, Ethnicity (state) | The student's state designated race/ethnicity. | Census > People > Demographics > Race/Ethnicity > Race/Ethnicity
identity.raceEthnicity |
| Federal Student Ethnicity Code | The student's federal designated ethnicity code. | Census > People > Demographics > Race/Ethnicity > Federal Designation
identity.federalRaces |
| Race(s) | The student's race(s). | Census > People > Demographics > Race/Ethnicity > Race(s)
identity.raceEthnicity1-5 |
| Student Primary Language | The student's home primary language. | Census > People > Demographics > First Language
identity.homePrimaryLanguage |
| Home Phone | The student's phone number for their primary address. | Census > Households > Household Info > Phone Number |
| Address | The student's address. | Census > Households > Address Info
address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip |
Zoned School
Required | The school(s) within which the address is zoned. When refreshed, the dropdown populates with the appropriate school(s) based on the student's household address. | Census > Addresses > School
planstudent.zonedSchool |
Other Zoned School
*Required | This option is only available when Other is selected on the Zoned School field. Note: this field is required when Other is selected as the Zoned School. | planstudent.otherZonedSchool |
| Emergency Contact Name | A text field used to enter an emergency contact for the student. | N/A |
| Emergency Contact Number | A text field used to enter the phone number for an emergency contact for the student. | N/A |
| Case Manager Information |
| Name | The first and last name of the team member. | Student Information > Special Ed > General > Team Members |
| Title | The role of the team member. | Student Information > Special Ed > General > Team Members |
| Phone | The phone number of the team member. | Student Information > Special Ed > General > Team Members |
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Parent/Guardian Information
The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian.
The Delete button next to each parent/guardian can be used to remove a parent/guardian from the IEP.
The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.
This editor cannot be placed in a Not Needed status.
Parent/Guardian Information Editor
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Field Name | Description | Database and UI Location (when Refresh is clicked) |
|---|
| Last Name | The last name of the parent/guardian. | Census > People > Demographics > Last Name
identity.lastName |
| First Name | The first name of the parent/guardian. | Census > People > Demographics > First Name
identity.firstName |
| Middle Name | The suffix of the parent/guardian. | Census > People > Demographics > Middle Name
identity.middleName |
| Suffix | The suffix of the parent/guardian. | Census > People > Demographics > Suffix
identity.suffix |
| Relationship | The relationship between the student and guardian. | Census > People > Relationships > Relationships
planGuardian.relationship |
| Print Sequence | The print order of the parent/guardian(s) on the IEP.
When no Sequence is selected, parent/guardian(s) print in the order displayed in the UI.
When any Sequences are selected, parent/guardian(s) with a sequence number print in the order defined, then un-sequenced parent/guardian(s) print at the bottom. | N/A |
| Address | The address of the guardian's home. | Census > Households > Address Info
address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip |
| Home Phone | The home phone number of the guardian. | Census > People > Households > Household Phone & Address(es) > Phone
contact.homePhone |
| Work Phone | The work phone number of the guardian. | Census > People > Demographics > Personal Contact Information > Work Phone
contact.workPhone |
| Cell Phone | The cell phone number of the guardian. | Census > People > Demographics > Personal Contact Information > Cell Phone
contact.cellPhone |
| Email | The email address of the guardian. | Census > People > Demographics > Personal Contact Information > Email
contact.email |
| Primary Language Spoken at Home | The language spoken at the guardian's home. | Census > People > Demographics > Person Information > Home Language
identity.homePrimaryLanguage |
| Interpreter Needed | Indicates an interpreter is required to attend the meeting. | N/A |
| Other Accommodations Needed | Another other accommodations needed at the meeting. | N/A |
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Meeting Participants
The Meeting Participants editor is used to record team meetings and participants for the student. The Meeting Participants editor displays in the IEP Participation section of the printed IEP.
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Meeting Participants List Screen
Meeting Participants List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently editing the record. |
| Meeting Date | The day of the meeting. |
| Meeting Description | A description of the meeting purpose. |
| Print in Plan | Indicates this record prints on the plan. |
Meeting Participants Detail Screen
Click an existing record or New to view the detail screen.
Meeting Participants Detail Screen
| Field | Description | Validation |
|---|
| Meeting Participants |
| Print in Plan | Indicates this record prints on the plan. | This defaults to marked. Only one record can be marked as Print in Plan.
Database Location:
SEPTeamMeeting.iepMeeting |
Meeting Date
Required | The day of the meeting. | Database Location: SEPTeamMeeting.meetingDate |
| Meeting Description | A description of the meeting purpose. | Database Location:
SEPTeamMeeting.comments |
Attendance |
First Name
Required | The team member's first name. | This auto-populates from the Team Members tool, but can be manually entered.
Database Location: SEPTeamMeetingAttendanceAlt.firstName |
Last Name
Required | The team member's last name. | This auto-populates from the Team Members tool, but can be manually entered.
Database Location: SEPTeamMeetingAttendanceAlt.lastName |
Role Required | The title of the team member. Options include: - Parent/Guardian/Surrogate*
- Student**
- LEA Representative*
- Special Education Teacher*
- Regular Education Teacher***
- School Psychologist
- Speech/Language Therapist/Pathologist/Specialist
- School Nurse
- Interpreter
- Other - 1
- Other - 2
- Other - 3
| The required roles of Parent/Guardian/Surrogate, LEA Representative, Special Education Teacher, Regular Education Teacher, and Student (when age 14 or older) must be entered before this editor can be saved. When the Title field on the Team Member tool matches the name, the role defaults in this editor.
Database Location: SEPTeamMeetingAttendanceAlt.title |
Specify Other
*Required | The role of the team member (manually entered). | *This is available and required when any of the three "Other" options are selected from the Role dropdown.
SEPTeamMeetingAttendanceAlt.varChar1
|
| Invited | Indicates the person was invited to the meeting. | SEPTeamMeetingAttendanceAlt.check5 |
| Attended | Indicates the person was present at the meeting. This determines which participants print on the plan. | Marking a person as Attended is what allows a person to display on the printed document.
SEPTeamMeetingAttendanceAlt.check4 |
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Transition Services
The Transition Services editor describes the services provided to the student to achieve the transition goals identified in the previous editor.
Transition Services Editor
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| Field Name | Description | Database Location |
|---|
Instruction Required | A text field used to describe the use of formal techniques used to teach to the student. | SEPTransitionServices.instructionText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing instruction services. | N/A |
Related Service Required | A text field used to describe the related services necessary to assist the student to benefit from specially designed instruction. | SEPTransitionServices.relatedServicesText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing related services. | N/A |
Community Experiences Required | A text field used to describe the community experiences provided outside of the school that impact the student's education and progress. | SEPTransitionServices.commExperiencesText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing community experiences services. | N/A |
Employment and Other Post-School Adult Living Objectives Required | A text box used to describe the employment and other post-school adult living objectives and services that lead to a career or job for the student. | SEPTransitionServices.employmentObjText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing employment/post-secondary services. | N/A |
| Acquisition of Daily Living Skills and Functional Vocational Evaluation (if appropriate) | A text box used to describe activities adults do every day and the assessment process that provides information about job or career interests, aptitudes and skills for the student. | SEPTransitionServices.vocationalEvalText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing daily living skills services. | N/A |
| Other | A text box used to add any other agency involvement with the student. | SEPTransitionServices.otherText |
| Any Other Agency Involvement | A text field used to describe an other agencies involved in providing any other services. | N/A |
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Specially Designed Instruction
The Specially Designed Instruction editor lists services provided to the student in a Special Education setting.
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Specially Designed Instruction List Screen
Specially Designed Instruction List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently editing the record. |
| Sequence | The sort order in which the Services display both in the UI and on the print format. |
| Service Provided | The name of the service provided to the student. |
| Frequency | This displays as the service minutes min / frequency. Example: 30min / Day. |
| Start Date | The first day of service. |
| End Date | The last day of service. |
Specially Designed Instruction Detail Screen
Select an existing record or click New to view the detail screen.
Specially Designed Instruction Detail Screen
| Field Name | Description | Validation |
|---|
| Sequence | The sort order in which the Services display both in the UI and on the print format. | This field auto-populates with the next available number in sequential order.
This field is limited to 2 characters between 0 and 99. Sequence numbers must be unique. |
Services Required | A text field used to describe the special ed services being provided to the student in the areas for which annual goals have been written. | Database Location:
PlanServiceProvided.serviceID, PlanServiceProvided.serviceName |
Location of Service Required | A text field used to describe the location where the student receives services. | Database Location:
PlanServiceProvided.locationSPED |
| Duration and Frequency |
Start Date Required | The first day of the service. | This field auto-populates with the Plan Start Date, but can be modified.
Database Location:
PlanServiceProvided.startDate |
End Date Required | The last day of the service. | This field auto-populates with the Plan End Date, but can be modified.
Database Location:
PlanServiceProvided.endDate |
Service Minutes Required | The number of service minutes that corresponds with the frequency of the services that are provided. | This field is limited to 4 characters. Only whole numbers allowed.
Database Location:
PlanServiceProvided.serviceDirect |
Frequency Required | The frequency of service to be provided for the student. Options include: | Database Location:
PlanServiceProvided.serviceFreqPeriod |
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Supplementary Aids and Services
The Supplementary Aids and Services editor lists the accommodations and modifications made to assist the student in participating in regular education.
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Supplementary Aids and Services List Screen
Supplementary Aids and Services List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently editing the record. |
| Sequence | The sort order in which the Supplemental Aids display both in the UI and on the print format. |
| Service Provided | The service provided to the student. |
| Frequency | The frequency of the service. |
| Start Date | The first day of service. |
| End Date | The last day of service. |
Supplementary Aids and Services Detail Screen
Click an existing record or New to view the detail screen.
Supplementary Aids and Services Editor
| Field Name | Description | Validation |
|---|
| Sequence | The sort order in which the Supplemental Aids display both in the UI and on the print format. | This field auto-populates with the next available number in sequential order.
This field is limited to 2 characters between 0 and 99. Sequence numbers must be unique. |
Modifications, Accommodations, or Supports for Student or Personnel Required | A text field used to describe the modifications, accommodations, or supports being provided to the student or personnel. | Database Location:
PlanServiceProvided.serviceID, PlanServiceProvided.serviceName |
Location of Services Required | A text filed used to describe the location where the services are provided. | Database Location:
PlanServiceProvided.locationSPED |
| Duration and Frequency |
Start Date Required | The first day of the services. | This field auto-populates with the Plan Start Date, but can be modified.
Database Location:
PlanServiceProvided.startDate |
End Date Required | The end date of the services. | This field auto-populates with the Plan End Date, but can be modified.
Database Location:
PlanServiceProvided.endDate |
Frequency Required | A text field used to describe the frequency of the service. | Database Location:
PlanServiceProvided.serviceDeliveryStatement |
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Related Services
The Related Services editor lists developmental, corrective or other supportive services required to assist the student with a disability.
Click here to expand...
Related Services List Screen
Related Services List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently editing the record. |
| Sequence | The sort order in which the Services display when multiple of the same services exist. |
| Service Provided | The name of the service provided to the student. Records display in alphabetical order. |
| Frequency | This displays as the service minutes min / frequency. Example: 30min / Day. |
| Start Date | The first day of service. |
| End Date | The last day of service. |
Related Services Detail Screen
Select an existing record or click New to view the detail screen.
Related Services Detail Screen
| Field Name | Description | Validation |
|---|
| Sequence | The sort order in which the Services display when multiple of the same services exist. | This field auto-populates with the next available number in sequential order.
This field is limited to 2 characters between 0 and 99. Sequence numbers must be unique. |
Service Required | A dropdown used to select the related special ed service being provided to the student. Options include: - Assistive Technology
- Audiology
- Counseling
- Interpreting Services
- Medical Services for Diagnostic or Evaluation Purposes
- None Needed
- Occupational Therapy
- Orientation and Mobility
- Other
- Parent Counseling and Training
- Physical Therapy
- Psychological Services
- Recreation, including Therapeutic Recreation
- School Health Services and School Nurse Services
- Social Work Services
- Speech/Language
- Transportation
| Database Location:
PlanServiceProvided.serviceID, PlanServiceProvided.serviceName |
Specify Other
*Required | The name of the other service provided. | *This field is available and required when Other is selected above. |
Service Type Required | A dropdown used to select the type of service being provided to the student. Options include: - N/A
- A- Assessment
- C- Consultative
- D- Direct
| Database Location:
PlanServiceProvided.model |
| Service Type Description | A text field used to provide additional details concerning the service type selected. | Database Location:
PlanServiceProvided.comments |
Location of Service Required | A text field used to describe the location where the student receives services. | Database Location:
PlanServiceProvided.locationSPED |
| Duration and Frequency |
Start Date Required | The first day of the service. | This field auto-populates with the Plan Start Date, but can be modified.
Database Location:
PlanServiceProvided.startDate |
End Date Required | The last day of the service. | This field auto-populates with the Plan End Date, but can be modified.
Database Location:
PlanServiceProvided.endDate |
Service Minutes Required | The number of service minutes that correspond with the frequency of the services that are provided. | Database Location:
PlanServiceProvided.serviceDirect |
Frequency Required | The frequency of service to be provided for the student. Options include: | This field is limited to 4 characters. Only whole numbers allowed.
Database Location:
PlanServiceProvided.serviceFreqPeriod |
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Statewide and/or District-wide Assessments
The Statewide and/or District-wide Assessments editor records student participation in assessments and whether accommodations are provided.
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Statewide and/or District-wide Assessments List Screen
Statewide and District-wide Assessments List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently working on the record. |
| Assessment Name | The name of the assessment. |
| Participation | How the student participates in the assessment. |
| Accommodations | Any accommodations the student needs in order to participate in the assessment. |
Statewide and/or District-wide Assessments Detail Screen
Click an existing record or New to view the detail screen.
Statewide and/or District-wide Assessments Detail
| Field Name | Description | Validation |
|---|
Assessment Name Required | A dropdown used to select the name of the assessment. Options include: - State Criterion-Referenced Test (CRT)
- College and Career Readiness Assessment
- Other
| Database Location:
SEPTestAccommodationList.testName |
Other Assessment Name
*Required | The name of the other assessment. | *This field is available and required when "Other" is selected in the Assessment Name dropdown.
Database Location:
SEPTestAccommodationList.otherTestName |
Participation Required | Indicates how the student participates in the assessment. Options include: | Selecting Alternate makes the CRT Alternate Assessment editor available.
Database Location:
SEPTestAccommodationList.alternate |
If the student will participate in an alternate assessment, explain why the student cannot participate in the regular assessment, and why the particular alternate assessment selected is appropriate. *Required | When the Participation is marked as Alternate, this field is used to describe why the student cannot participate in the regular assessment and why the alternate is appropriate for the student. | *This field is available and required when Alternate is selected above.
Database Location:
SEPTestAccommodationList.appropriate |
| If the student will participate in regular assessment, does the student require accommodations? | When the Participation is marked as Yes, this field indicates the student requires test accommodations. Options are Yes or No. | Database Location:
SEPTestAccommodationList.appropriate |
List Accommodation(s) *Required
| When the student does require test accommodations, this field is used to describe the accommodation(s) the student needs. | *This field is available and required when Yes is selected above.
Database Location:
SEPTestAccommodationList.accommodations |
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CRT Alternate Assessment
The CRT Alternate Assessment editor is only available and only needs to be filled out when Alternate is selected as the Participation option on the Statewide and/or District-wide Assessments editor (previous editor).
CRT Alternate Assessment
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| Question | Validation |
|---|
Is the student eligible for and receiving services under the Individuals with Disabilities Education Act (IDEA) through a current IEP?
Required | Options are Yes or No.
Database Location: SEPTestAccommodationsZZ.tinyInt2 |
Does the student demonstrate cognitive functioning and adaptive behavior that limit full participation in the general education curriculum and state-wide assessments even with supplementary aids, accommodations, and modifications?
Required | Options are Yes or No.
Database Location: SEPTestAccommodationsZZ.tinyInt3 |
Does the student require substantial supports to meaningfully access and achieve measurable gains on the State's challenging grade-level content standards?
Required | Options are Yes or No.
Database Location: SEPTestAccommodationsZZ.tinyInt4 |
Does the student require extensive, direct individualized instruction to achieve measurable gains on the state's challenging grade-level content standards and to acquire, maintain, and generalize skills necessary for application in school, home, work, and community settings?
Required | Options are Yes or No.
Database Location: SEPTestAccommodationsZZ.tinyInt5 |
The IEP committee's decision about the student's participation in the NAA was NOT primarily based on any of the following: a disability category or label, poor attendance or extended absences, native language, social, cultural, or economic differences, academic and other services received, educational environment or instructional setting, percent of time receiving special education services, English Learner (EL) status, current or previous low academic achievement, or current or previous need for accommodations (e.g., assistive technology/AAC) to participate in general State or districtwide assessments.
Required | Options are Yes or No.
Database Location: SEPTestAccommodationsZZ.tinyInt6 |
Has the IEP committee informed the parent/guardian of the consequences of the student participating in the Nevada Alternate Assessment (e.g., modified diploma vs. standard diploma) and of being evaluated against alternate achievement standards?
Required | N/A |
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Placement
The Placement editor describes the placement setting chosen for the student and the justification for that placement.
At least one record must be saved on the Placement editor before the Data Plan can be completed.
Click here to expand...
Placement List Screen
Placement List Screen
| Column Name | Description |
|---|
| Padlock Icon | The user currently editing the record. |
| Federal Placement Code | The student's special ed setting. |
| Placement Considerations | The placement's considered by the team. A maximum of three records can be created. Dates cannot overlap. |
| Start Date | The first day of placement. |
| End Date | The last day of placement. |
Placement Detail Screen
Click an existing record or New to view the detail screen.
Placement Detail Screen
| Field Name | Description | Validation |
|---|
Start Date Required | The beginning date of the placement. | This field auto-populates with the Plan Start Date, but can be modified. Placement dates cannot overlap and must be within the plan dates.
Database Location:
SEPGenericForm.smallDate1 |
End Date Required | The last date of the placement. | This field auto-populates with the Plan End Date, but can be modified. Placement dates cannot overlap and must be within the plan dates.
Database Location:
SEPGenericForm.smallDate2 |
| Placement Considerations |
Selected Consideration | Indicates the placement considerations made by the IEP team for the student. Options include: - Regular class with supp aids/services (no removal)
- Reg class and spec ed class (e.g. resource)
- Self-contained program
- Special School
- Residential
- Hospital
- Home
- Other
| Database Location:
SEPGenericForm.tinyint1, SEPGenericForm.tinyint2, SEPGenericForm.tinyint3, SEPGenericForm.tinyint4, SEPGenericForm.tinyint5, SEPGenericForm.tinyint6, SEPGenericForm.tinyint7, SEPGenericForm.tinyint8 |
Specify Other
*Required | The other considerations. | *This field is available and required when Other is selected above. |
| Rejected Considerations | The rejected placement considerations made by the team. Options include: - Regular class with supp aids/services (no removal)
- Reg class and spec ed class (e.g. resource)
- Self-contained program
- Special School
- Residential
- Hospital
- Home
- Other
| When an option is selected in the Selected Considerations field, it is removed from this dropdown. |
Specify Other
*Required | The other considerations rejected. | *This field is available and required when Other is selected above. |
Federal Placement Code Age Group
Required | The student's federal placement age group. Options include: - Preschool (Ages 3-5 (in PK)
- School Age (Ages 5 (in KG) -21)
| N/A |
Federal Placement Code
Required | The student's federal placement. Options when Preschool is selected include: - E1: Reg EC Prog>= 10hrs wk/srvs in Reg EC (Ages 3-5 (in PK))
- E2: Reg EC Prog>= 10hrs wk/srvs in Other Loc (Ages 3-5 (in PK))
- E3: Reg EC Prog < 10 hrs wk/srvs in Reg EC (Ages 3-5 (in PK))
- E4: Reg EC Prog < 10 hrs wk/srvs in Other Loc (Ages 3-5 (in PK))
- E5: SPED in Separate Class (Ages 3-5 (inPK))
- E6: SPED in Separate Class (Ages 3-5 (in PK))
- E7: SPED in Residential Facility (Ages 3-5 (in PK))
- E8: Home (Ages 3-5 (in PK))
- E9: Service Provider Location (Ages 3-5 (in PK))
Options when School Aged is selected include: - B9: Regular Class 80-100% (Ages 5 (in KG) - 21)
- B10: Regular Class 40-79% (Ages 5 (in KG) - 21)
- B11: Regular Class 0-39% (Ages 5 (in KG) - 21)
- B12: Separate School (Ages 5 (in KG) - 21)
- B13: Residential Facility (Ages 5 (in KG) - 21)
- B14: Homebound/Hospital (Ages 5 (in KG) - 21)
- B15: Correctional facilities (Ages 5 (in KG) - 21)
- B16: Parentally placed in a private school (Ages 5 (in KG) - 21)
| The values that display in the dropdown are determined by the selection in the Federal Placement Code Age Group field. |
Percentage of Time in Regular Education Environment | The average percent of time the student spends in a regular education environment. | This field must be less than or equal to 100.
Database Location:
SEPGenericForm.vcMax2 |
Justification for Placement Involving Removal from Regular Education Environments | A text field used to describe the justification for the student's placement and removal from a regular educational environment. | Database Location: SEPGenericForm.vcMax3 |
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Enrollment Information
The Enrollment Status editor stores basic information about the student's participation in special education, including disability, status, and setting.
This editor cannot be placed in a Not Needed Status.
Enrollment Information Editor
Click here to expand...
| Field Name | Description | Validation |
|---|
Primary Disability Required | The student's primary disability. Options include:- ME: Intellectual Disability
- AH: Hearing Impairment/Deaf
- SL: Speech/Language Impairment
- VH: Visual Impairment/Blind
- EH: Emotional Disturbance
- OI: Orthopedic Impairment
- HI: Health Impairment
- LD: Specific Learning Disability
- DB: Deaf/Blind
- MU: Multiple Impairments
- AU: Autism Spectrum Disorder
- TB: Traumatic Brain Injury
- DD: Developmental Delay
| Upon Refresh, this field is pulled in from the student's Enrollment record but can be modified.
The options available are located in a locked Attribute Dictionary, Enrollment > Primary Disability (disability1).
Database Location:
PlanState.disability1, PlanState.disability1Name |
| Secondary Disability | The student's secondary disability. Options include: - ME: Intellectual Disability
- AH: Hearing Impairment/Deaf
- SL: Speech/Language Impairment
- VH: Visual Impairment/Blind
- EH: Emotional Disturbance
- OI: Orthopedic Impairment
- HI: Health Impairment
- LD: Specific Learning Disability
- DB: Deaf/Blind
- MU: Multiple Impairments
- AU: Autism Spectrum Disorder
- TB: Traumatic Brain Injury
- DD: Developmental Delay
| Upon Refresh, this field is pulled in from the student's Enrollment record but can be modified.
The options available are located in a locked Attribute Dictionary, Enrollment > Primary Disability (disability2).
Database Location:
PlanState.disability2, PlanState.disability2Name |
Special Ed Status Required | The student's special ed status. Options are Yes or No. | Upon Refresh, this field is pulled in from the student's Enrollment record but can be modified.
The options available are located in a locked Attribute Dictionary, Enrollment > Special Ed Status (specialEdStatus).
Database Location:
PlanState.specialEdStatus, PlanState.specialEdStatusString |
Federal Placement Code
Required | The student's special education setting. Click the Click to expand link to view available options.
Click here to expand...
- E1: Reg EC Prog>= 10hrs wk/srvs in Reg EC (Ages 3-5 (in PK))
- E2: Reg EC Prog>= 10hrs wk/srvs in Other Loc (Ages 3-5 (in PK))
- E3: Reg EC Prog < 10 hrs wk/srvs in Reg EC (Ages 3-5 (in PK))
- E4: Reg EC Prog < 10 hrs wk/srvs in Other Loc (Ages 3-5 (in PK))
- E5: SPED in Separate Class (Ages 3-5 (inPK))
- E6: SPED in Separate Class (Ages 3-5 (in PK))
- E7: SPED in Residential Facility (Ages 3-5 (in PK))
- E8: Home (Ages 3-5 (in PK))
- E9: Service Provider Location (Ages 3-5 (in PK))
- B9: Regular Class 80-100% (Ages 5 (in KG) - 21)
- B10: Regular Class 40-79% (Ages 5 (in KG) - 21)
- B11: Regular Class 0-39% (Ages 5 (in KG) - 21)
- B12: Separate School (Ages 5 (in KG) - 21)
- B13: Residential Facility (Ages 5 (in KG) - 21)
- B14: Homebound/Hospital (Ages 5 (in KG) - 21)
- B15: Correctional facilities (Ages 5 (in KG) - 21)
- B16: Parentally placed in a private school (Ages 5 (in KG) - 21)
| Upon Refresh, this field is pulled in from the Federal Placement Code field on the Placement Editor as long as the dates of the record match today's date OR the next closest date when all records are in the future.
Upon Lock, the Federal Placement Code value is pushed to the student's Enrollment record.
The options available are located in a locked Attribute Dictionary, Enrollment > Student Placement (specialEdSetting).
Database Location:
PlanState.specialEdSetting, PlanState.specialEdSettingSgtring |
| Grade | The student's grade. | UI Location: Student Information > General > Enrollments > Grade
Database Location: enrollment.grade |
| LEP Status | The student's LEP status. | UI Location: Student Information > Program Participation > English Learners (EL) > EL > Program Status
Database Location: identity.learnerCategory |
| Resident District | The student's district of residence. | Upon Refresh, this field is pulled from the Enrollment tool and cannot be modified.
Database Location:
PlanState.residentDistrictNumber, PlanState.residentDistrictName |
| Assigned School Information |
| School Name
| The student's assigned school name. | UI Location: System Administration > Resources > School > School > School Detail > Name
Database Location: school.name |
| School Number
| The number of the school. | UI Location: System Administration > Resources > School > School > School Detail > State School Number
Database Location: school.number |
| Address
| The address of the school. | UI Location: System Administration > Resources > School > School > School Detail > Address
Database Location: school.address; school.city; school.state; school.zip |
| Phone
| The phone number of the school. | UI Location: System Administration > Resources > School > School > School Detail > Phone
Database Location: school.phone |
| District Information |
| District Number | The district number associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > State District Number |
| District Name
| The district name associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > Name |
| District Address
| The district address associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > Address |
| District Phone
| The district phone number associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > Phone |
| District SPED Address
| The district special education address associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > SPED Address |
| District SPED Phone
| The district special ed phone number associated with the Enrolled school. | UI Location: System Administration > Resources > District Information > SPED Phone |
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Medicaid Consent
The Medicaid Consent editor is used to document the parent/guardian's consent for the district to disclose the student's information in regards to seeking Medicaid funding.
Medicaid Consent Editor
Click here to expand...
| Field Name | Description | Ad hoc |
|---|
| Print in Plan | This checkbox prints this editor in the plan. The default is unmarked. | N/A |
| Medicaid Consent | The Yes/No checkboxes are used to indicate the parent/guardian's consent. Options are: - Yes. As the parent/guardian of the student named above, I give consent to the District to disclose information from my child's education records to DHCFP only as necessary to allow the District to seek Medicaid funds to help cover the costs of the school health services provided to my child.
I understand that my consent will remain in effect until I withdraw it, and that I may withdraw my consent at any time by notifying the District. If I withdraw my consent, the District will continue to provide school health services to my child at no cost to me, the parent/guardian. No. As the parent/guardian of the student named above, I do not give consent to the District to disclose information from my child's education records to DHCFP. I understand that if I do not give my consent, the District will continue to provide necessary school health services to my child at no cost to me, the parent/guardian.
| Learner Planning > Learning Plans > Nevada Medicaid Consent > parentGuardianConsent |
| Name of Parent/Guardian | The name of the parent/guardian. | Learner Planning > Learning Plans > Nevada Medicaid Consent > name |
| Signature of Parent/Guardian | The signature of the parent/guardian. | N/A |
| Date Signed by Parent/Guardian | The date the parent/guardian consented. | Learner Planning > Learning Plans > Nevada Medicaid Consent > date |
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Editor Home
) displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).
Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.
Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values. 
Example Template Bank Selections in the Document
Education Plan Editor
Student Information Editor
Parent/Guardian Information Editor
Meeting Participants List Screen
Meeting Participants Detail Screen
Transition Services Editor
Specially Designed Instruction List Screen
Specially Designed Instruction Detail Screen
Supplementary Aids and Services List Screen
Supplementary Aids and Services Editor
Related Services List Screen
Related Services Detail Screen
Statewide and District-wide Assessments List Screen
Statewide and/or District-wide Assessments Detail
CRT Alternate Assessment
Placement List Screen
Placement Detail Screen
Enrollment Information Editor
Medicaid Consent Editor