Tool Search: Special Ed Service Log
The Service Log is used by staff to track when a special ed service was provided to eligible students with plans. Service Log records can only be created for students that have a locked plan with associated services.
Special Ed Services are set up using the Services tool in System Administration. Plans are created for students using the Documents tool. Each state has different formats and requirements for Plans. State specific plan information is available in the State Specific Information area.
Service Log List Screen
| Column Name | Description |
|---|---|
| Plan | The name, start, and end date of the plan associated with the service. |
| Service | The name, start, and end date of the service provided to the student. |
| Date | The date of the service. |
| Provider | The name of the service provider. |
| Position | The position of the service provider. |
| Minutes Served | The number of minutes the student received the specific service. |
Export to Excel
Click the Export to Excel 
button to view and report all Service Log records created for the student. This includes all of the fields on the Service Log Detail as well as the Last Name, First Name, Middle Initial and Person ID of the student.
Service Log Export Example
Service Log Detail
Click the New
button or an existing Service Log record to view the Service Log Detail.
Service Log Detail
Once the Service Log record is saved, the Plan, Service, and Date field cannot be modified. If any of these fields were selected in error, users must delete the erroneous record and re-enter the correct information in a new Service Log Record.
| Field Name | Description |
|---|---|
Plan Required | The name, start, and end date of the plan associated with the service. Only locked plans with services for the student display in this dropdown. |
Service Required | The name, start, and end date of the service provided to the student. Services available in the dropdown come from the plan. Special Ed Services are set up using the Services tool in System Administration. |
| Special Ed Setting | The type of setting in which the student receives education. For example, the student could spend 80% in regular education environments and 20% in special education environments. This information comes from the plan and is read-only. |
Date Required | The date of the service. This date must be within the date range of the service and plan. This date cannot be in the future. |
Start Time Required | The time when the service was provided to the student. |
End Time Required | The time when the student stopped receiving the service. |
Minutes Served Required | The number of minutes the student received the specific service. The minutes are automatically calculated if the Start and End Time are entered. Modifying the Minutes Served automatically changes the End Time. Entering a Start Time and Minutes Served automatically calculates the End Time field. |
| ICD10 Code | The system code used by a physician and health care providers to classify diagnoses, symptoms, and procedures for use in tracking medical services that are provided at school that are Medicare reimbursable, if a parent has given Consent for the District to seek the reimbursement. This field is hidden by default, but can display if necessary. |
| CPT Code | The code assigned to a task or service a healthcare providers offers for use in tracking medical services that are provided at school that are Medicare reimbursable, if a parent has given Consent for the District to seek the reimbursement. This code is often used for billing purposes. This field is hidden by default, but can display if necessary. |
| Provider | The name of the service provider. |
| Position | The position of the service provider. |
| Location | The educational or special ed environment where the student received the specific service. |
| Comments | Any comments related to the service log record. |
