Student Processing

This documentation applies to both versions of Online Registration.

Tool Search: Student Processing

After a parent or guardian enters an online registration application through the Portal and the application is approved in Staff Processing, Student Processing is used to assign an application to a school, create enrollment records for new students, and/or flag the student as processed.

See the Staff Processing article for more information about reviewing applications prior to Student Processing. 

What can I do?

Click image to magnify.

Screenshot of options available in Student Processing Tool - Search Applications.
Student Processing Tool in Campus
 
Screenshot showing what an approved OLR application looks like in the tool.
Student Processing of an Approved OLR Application
 

Search for Applications

Click here to expand...


Online Registration Search


  1. Use the field descriptions found in the Search Field Descriptions section below to complete the fields on the Online Registration Search tab.
  2. Click Search Applications.
    Result
    : The Search Results displays with a list of applications matching the search results.
  3. Select the application you want to process from the Online Registration Applications.
    Result: The names of the student(s) in the application display at the top in the Students section.
    Screenshot showing OLR application search results.Search Results - OLR

Search Field Descriptions

OptionDescription
Application NumberSystem-assigned number associated with the application.
Student NumberLocally assigned identification number for the student. This number is created when the enrollment is saved.
Student First and Last NameLegally recognized name of the student.
First and Last NameLegally recognized name of the parent/guardian who entered the application.
Email AddressEmail address entered when the application was created, usually of the parent/guardian.
Application Start and EndDate fields used as a range to return applications entered between the two dates.
Configuration GroupThe OLR Configuration Group.
Student GradeIndicates the grade level of enrollment for the registration.
SchoolLists the schools for which applications are returned.
Application Status

Indicates the status of the application. This includes all core statuses, link errors, post errors and custom statuses. Core statuses are as follows:

StatusDescription
PostedThe application is posted.
DeniedThe application is rejected by the district.
Approved/PostedThe application is approved and enrollment information is posted.
HoldThe application is in a hold status because of missing information or a missing district requirement.
Submitted-NewThis status is assigned when a new parent submits an application.
Submitted-New StudentThis status is assigned when an existing parent submits an application in the New Student mode. This typically happens during Kindergarten registration.
Submitted ExistingThis status is assigned when an existing parent submits an annual update without adding a new student.
Submitted-Existing with New StudentThis status is assigned when an existing parent submits an annual update and adds a new student.
NewThis status is assigned when a new parent starts an application but does not submit it.
Link ErrorThis status is assigned when you manually mark applications with link errors.
Undetermined Students Only

When marked, only applications that could not be placed into one of the other options because of the following reasons are returned:

  • A school boundary could not be identified for the school.
  • The student does not have an enrollment anywhere. 
  • The student has not been manually assigned to a school. 
  • The student does not have any School Choice schools selected. 
Only Applications with Unprocessed StudentsWhen marked, the search results return applications that have been started but not completed. This option must be marked to include any unsubmitted applications in the results.
Max Application ReturnedThis field can be used to minimize a large number of returned applications in the search results area. Options include 100, 500, 1000 and all.
 

Print an Application

Use the Print Application button at the bottom of the search results screen or the Print Application button when reviewing an application to see a PDF Summary view of the entered date.

Click on image to magnify.

Screenshot of OLR application search results with Print Application button selected.
Print Application Button on Search Results
 
Screenshot showing wheter the Print Application button is on the Student Processing Review screen.
Print Application Button on Student Review
 

Assign to School for Processing

If an application must be processed by another school in the district, you can assign the application to that school. On the Student Processing screen, choose the appropriate school from the dropdown list (which defaults from the school selected in the Context Switcher), select the student to assign to that school, and click the Assign Student to School for Processing button. The selected school is now responsible for completing the application.


Screenshot of student processing review screen with assign button emphasized.Student Processing Review



Open Campus Enrollments

The Open Campus Enrollments button opens the selected student's Enrollment records in Campus to create a new enrollment record for a student.

See the New Student Registration Workflow and the Enrollments article for more information about adding a new student in Campus.


Screenshot showing OLR being processed for a selected student.OLR Student



Flag Student As Processed

Click the Flag Student As Processed button to complete the application and display an option to print the Application Summary.


Screenshot showing how to flag a student as processed.OLR - Flag Student