Tool Search: Enrollments
The Enrollments tool displays all occurrences of a student's enrollment in the district. Data elements on the Enrollment editor vary greatly by state. This article provides information specific to Bureau of Indian Education (BIE) schools.
See the core Enrollments article for additional information.
General Enrollment Information
The General Enrollment Information section lists the calendar of enrollment, grade level, start and end date, the type of enrollment, the start and end status of enrollment, and any enrollment comments that have been entered.
General Enrollment Information Editor
Bureau of Indian Education Reporting
The Bureau of Indian Education Reporting section of a student's enrollment is specific to BIE reporting. The Start and End Status fields, as well as the Enrollment Type field, are essential to accurately report student records, as many of the reports rely heavily on what is entered. The fields shown here are specific to the calendar and year the enrollment record is held.
Bureau of Indian Education Reporting EditorBureau of Indian Education Reporting Fields
| Field | Description | Ad Hoc Path Database Location | BIE Report(s) |
|---|---|---|---|
| Start Status | Identifies how the student entered the enrolled grade level. Users cannot save a start-dated enrollment without an assigned Start Status. | Student > Learner > Active Enrollment > BIE Reporting > startStatusBIE bie.startStatusBIE | |
| End Status | Identifies how the student exited the enrolled grade level. Users cannot save an end-dated enrollment without an assigned End Status. Enrollments with the 'No Show' checkbox marked are exceptions to this condition. | Student > Learner > Active Enrollment > BIE Reporting > endStatusBIE bie.endStatusBIE | |
| BIE Exclude | If selected, the student is excluded from all BIE reports and ISEP eligibility. This box should not be checked if the student's Enrollment Type = 1: ISEP. | Student > Learner > Active Enrollment > BIE Reporting > stateExcludeBIE | If BIE Exclude is checked, the student will not report in any BIE reports. |
| Enrollment Type | Indicates if the student's enrollment is included in the Indian School Equalization Programs (ISEP). ISEP funding is distributed to schools and dormitories based on membership eligibility. BIE schools may be eligible to receive ISEP funding for students who have an enrollment record where Enrollment Type = 1: ISEP. | Student > Learner > Active Enrollment > BIE Reporting bie.stateAidBIE | |
| Boarding Status | Identifies students who are living within the premises of the school while receiving instruction. | Student > Learner > Active Enrollment > BIE Reporting > facilityCodeBIE EnrollmentBIE.facilityCodeBIE | |
| Percent Enrolled | Level at which the student is enrolled. Used for determining ISEP eligibility.
| Student > Learner > Active Enrollment > BIE Reporting > percentEnrolledBIE | |
| Absent Days | Exact number of instructional days the student has been absent from school. This read-only field is auto-calculated on a nightly basis using the Task Scheduler. Exempt absences are not counted in the Absent Days calculation. Note: BIE Attendance Syncing | Student > Learner > Active Enrollment > BIE Reporting > daysAbsentBIE Calculated field | BIE Attendance Data Mart |
| Federal Scheduled Days | Number of instructional days the student is scheduled into across all enrollments in a calendar. The value displayed here is determined by the Aggregate Attendance Calculation. | Student > Learner > Active Enrollment > BIE Reporting > scehduledDaysBIE Calculated field | BIE Attendance Data Mart |
| Federal Absent Days | Number of days the student is considered absent per Federal guidelines. The value displayed is updated by the Aggregate Attendance Calculation that runs each night. | Student > Learner > Active Enrollment > BIE Reporting > daysAbsentBIE Calculated field | BIE Attendance Data Mart |
Out of Bound Reason | Indicates why the student attends school outside of the boundary area. | Student > Learner > Active Enrollment > BIE Reporting > nclbChoiceBIE EnrollmentBIE.nclbChoiceBIE | |
Resident State | State in which the student is a resident, where instruction is being received. | Student > Learner > Active Enrollment > BIE Reporting > residentDistrictBIE EnrollmentBIE.residentDistrictBIE | |
NLL for Maint or Resto | Indicates if the student is considered and counted as a Native Language Learner for Maintenance or Restoration (NLL). | Student > Learner > Active Enrollment > BIE Reporting > nllMaintResto EnrollmentBIE.nllmaintResto | |
| Receiving Instruction in their NL | Indicates if the student is receiving instruction in their native language. | Student > Learner > Active Enrollment > BIE Reporting > nllInstruction EnrollmentBIE.nllInstruction | |
| Non-language Subjects in NL | Indicates if the student is receiving instruction in non-language subjects in their native language. | Student > Learner > Active Enrollment > BIE Reporting > nllINonLanguage EnrollmentBIE.nllNonLanguage | |
| Homeless | Indicates the student's homeless status. | Student > Learner > Active Enrollment > BIE Reporting > homelessBIE EnrollmentBIE.homelessBIE | |
| Unaccompanied Youth | Indicates the student is not in the physical custody of a parent or guardian. | Student > Learner > Active Enrollment > BIE Reporting > unaccompaniedYouthBIE EnrollmentBIE.unaccompaniedYouthBIE | |
| Homeless Nighttime Residence | Where the student resides during nighttime hours. | Student > Learner > Active Enrollment > BIE Reporting > homelessNighttimeResidenceBIE bie.homelessNighttimeResidenceBIE | |
| Gifted/Talented | Identifies the area in which the student is gifted/talented | Student > Learner > Active Enrollment > BIE Reporting > giftedTalentedBIE EnrollmentBIE.giftedTalentedBIE | BIE Validation Report |
| Military Connected | Indicates the status of the student's relationship to the military. | Student > Learner > Active Enrollment > BIE Reporting > militaryConnected enrollmentBIE.militaryConnected | |
| Special Ed Status | Student's status in relation to special education services. | Student > Learner > All Enrollments > BIE Reporting > specialEdStatusBIE EnrollmentBIE.specialEdStatusBIE | BIE Validation Report |
| Special Ed Exit Reason | Reason why the student stopped receiving special ed services. | Student > Learner > Active Enrollment > BIE Reporting > spedExiteReasonBIE EnrollmentBIE.spedExitReasonBIE | BIE CEIS Report |
| Primary Disability | Student's primary disability. | Student > Learner > All Enrollments > BIE Reporting > disability1BIE EnrollmentBIE.disability1BIE | |
| Special Ed Setting | Type of location where the student is receiving special education services | Student > Learner > All Enrollments > BIE Reporting > specialEdSettingBIE EnrollmentBIE.specialEdSettingBIE | |
| Rec Sped Svcs/Res Setting | Indicates if the student is receiving Special Ed Services in a residential setting. | Student > Learner > All Enrollments > BIE Reporting > recServcsResSettingBIE enrollmentBIE.recServcsResSettingBIE | |
| Homebound | Indicates the student is receiving educational services at home. | Student > Learner > All Enrollments > BIE Reporting > homeboundBIE EnrollmentBIE.homeboundBIE | |
| Care & Treatment | Indicates the student is receiving care/treatment services. | Student > Learner > All Enrollments > BIE Reporting > careTreatmentBIE EnrollmentBIE.careTreatmentBIE | |
| IRG Code | The Intensive Residence Guidance (IRG) code for a residential student with a severe behavior event. | Student > Learner > All Enrollments > BIE Reporting > irgCodeBIE enrollmentBIE.irgCodeBIE |
