ASSA Sent Shared Time Voc (New Jersey)

Tool Search: ASSA

The ASSA Sent Shared Time Vocational extract reports students in order by the Vocational School selected.

Screenshot of the ASSA Sent Shared Time Voc report editor.ASSA Sent Shared Time Voc Editor

Report Logic

Students meeting the following conditions report:

  • The student has active enrollment on or between the prior and effective reporting dates on the editor.
  • The student is selected as a Sent Student in the ASSA Reporting fields.
  • The student's Sent/Received Category is VSD.
  • The student is selected as Shared Time.
  • The student has a Vocational School selected.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this instance, select Sent Shared Time Voc.

Effective Date

Entered date is used to return students actively enrolled as of that date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Prior Reporting Date

Entered date reflects the date the extracts were reported last year. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Report Format

Determines how the report displays. Use the State Format when submitting the report to the state department. Use other formats (CSV, HTML, PDF, DOCX) when reviewing student data before submission.

Calendar Selection

At least one calendar needs to be selected to generate the extract.

Generate the Report

  1. Select Sent Shared Time Voc from the Extract Type dropdown list.
  2. Enter an Effective Date (defaults to the current day) in mmddyyyy format or by clicking the calendar icon and selecting a date.
  3. Enter a Prior Reporting Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Select the Report Format in which you wish to generate the report.
  5. Select at least one Calendar from the list of options.

Screenshot of an example of the CSV format of the ASSA Sent Shared Time Voc report.Sent Shared Time VOC - State Format (CSV w/header)

Screenshot of an example of the HTML format of the ASSA Sent Shared Time Voc report.Sent Shared Time VOC - HTML

Screenshot of an example of the DOCX format of the ASSA Sent Shared Time Voc report.Sent Shared Time VOC Extract - DOCX
 

Report Layout

Data Element

Description

Location

Sent Vocational

Identifies the vocational school to which the student is sent.


Alphanumeric, 25 characters

Enrollments > ASSA Reporting Fields > Sent Vocational


Enrollment.sentVocational

Sent Student Category

Indicates why the student was sent or received. Will report as VSD.



Alphanumeric, 3 characters

Enrollment > ASSA Reporting Fields > Sent/Received Student Category


Enrollment.sendReceivedStudent

State ID

The student's unique ID assigned by the state.


Numeric, 10 digits

Census > People > Demographics > State ID



Person.stateID

Last Name

The student's legal last name.


Alphanumeric, 30 characters

Census > People > Identities > Last Name


Identity.lastName

First Name

The student's legal first name.


Alphanumeric, 50 characters

Census > People > Identities > First Name


Identity.firstName

ASSA Enrollment Category

Identifies the student's ASSA Enrollment Category.


If Match Grade Level is selected, the State Grade Level Code reports the ASSA Enrollment Category value. State Grade Levels 01-12 report as Grade 1-Grade 12.


Alphanumeric, 25 characters

Student Information > General > Enrollment > ASSA Enrollment Category


Enrollment.assaEnrollmentCategory

Full Shared Time

Identify whether the student is full-time or shared time.


Alphanumeric, 2 characters

Enrollment > State Reporting Fields > Shared Time


Enrollment.sharedTime

Meal Status

Identifies if the student qualifies for free or reduced meals. One of the following reports:

  • F: Free
  • R: Reduced
  • N: Paid/Non-reimbursable

Alphanumeric, 1 character

FRAM > Eligibility > Eligibility


POSEligibility.eligibility