Tool Search: OR Incidents

The Discipline Incidents File collects information for all students who were removed during the selected school year. All removals resulting in In School Suspension, Out of School Suspension, Expulsion, or in an Interim Alternative Education Setting that start on or between July 1st to June 30th in the selected school year are expected to report.

Screenshot of the Discipline Incidents editor, located at Reporting, OR State Reporting, OR Incidents

Discipline Incidents File

Read - View, select options and generate the Discipline Incidents File.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

This report might look different to some of the other available Oregon reports. Organization-wide initiatives are being made to address technology and accessibility improvements.

Report Logic

One record per qualifying removal where the removal start date falls on or between July 1 and June 30 of the reporting school year.

When the Behavior Resolution Start Date does NOT fall on or between July 1 and June 03, no record reports.

All removals report in the school year in which the student's removal started.
- Removals starting in a prior year and continuing into the current school year DO NOT report in the current school year.
- Removal occurring after June 30th DOES NOT report in the current school year (e.g., they must report in the following school year's collection).

This report truncates reporting population and field calculations to report data only within the expected reporting school year dates.

To report, a student must have a Student State ID.

A student does NOT report when:

The Calendar of Enrollment is marked as State Exclude.
The Enrollment record is marked as State Exclude or No Show.
The Grade Level of Enrollment is marked as State Exclude.

Behavior resolutions must be mapped to a State Resolution Code of ISS, OSS, EXP or IAES. Resolutions mapped to Truancy do not report. Resolutions not mapped to one of these four state resolution codes do not report.

Screenshot of the reportable State Resolution Codes

Behavior Resolution Type Setup - State Resolution Codes

Report Editor

Data Element	Description
Report Options
Report Type	Determines which report generates - Discipline Incidents or Restraint and Seclusion Incidents.
Start Date	Entered date reflects the start of the reporting range in which data reports. This field defaults to July 01 of the school start year.
End Date	Entered date reflects the end of the reporting range in which data reports. This field defaults to June 30 of the school end year.
Ad hoc Filter	Select which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report Processing	To generate the report immediately,select Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format Type	Determines in which format the report generates - CSV, HTML or XML.

Generate the Report

Select Discipline Incidents from the Report Type field.
Enter the correct Start Date and End Date.
Choose an Ad hoc Filter to return just the course and staff information included in the selected filter.
Select the desired Report Processing option of Generate Now or Submit to Batch Queue.
Select the desired Format Type.
Click Generate. The report displays in the selected format.

Screenshot of the CSV Format of the Discipline Incidents file.

Discipline Incidents File - CSV Format

Screenshot of the HTML Format of the Discipline Incidents file.

Discipline Incidents File - HTML Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element	Description	Location
Check Digit Student Identifier	Lists the student's state-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Student State ID Person.stateID
District Student Identifier	Lists the student's district-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Local Student Number Person.studentNumber
Resident District Institution Identifier	Reports the district number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict District Information > State District Number District.number
Resident School Institution Identifier	Reports the school number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident School Enrollment.residentSchool District Information > State School Number School.number
Attending District Institution Identifier	Reports the district number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict District Information > State District Number District.number
Attending School Institution Identifier	Reports the school number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving School Enrollment.servingSchool District Information > State School Number School.number
Institution Filler	N/A	N/A
Legal Last Name	Reports the student’s legal last name. When the Legal Last Name field is not populated, information reports from the Last Name field. Alphanumeric, 50 characters	Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Demographics > Person Information > Last Name Identity.lastName
Legal First Name	Reports the student’s legal first name. When the Legal First Name field is not populated, information reports from First Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Demographics > Person Information > First Name Identity.firstName
Legal Middle Name	Reports the student’s legal middle name. When the Legal Middle Name field is not populated, information reports from the Middle Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Demographics > Person Information > Middle Name Identity.middleName
Suffix (Generational Code)	Indication student is considered a Junior, III, etc. Alphanumeric, 3 characters	Demographics > Person Information Identity.suffix
Preferred Last Name	Reports the student's last name. Alphanumeric, 50 characters	Demographics > Person Information > Last Name Identity.lastName
Preferred First Name	Reports the student's first name. Alphanumeric, 30 characters	Demographics > Person Information > First Name Identity.firstName
Preferred Middle Name	Reports the student’s legal middle name. Alphanumeric, 30 characters	Demographics > Person Information > Middle Name Identity.middleName
Birth Date	Reports the student's date of birth. Date field, 8 digits (MMDDYYYY)	Demographics > Person Information > Birth Date Identity.birthDate
Gender Code	Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X). When the Legal Gender field is not populated, information reports from the Gender field. When the Legal Gender or Gender fields are not populated, reports a value of X. Alphanumeric, 1 character (M, F, X)	Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Demographics > Person Information > Gender Identity.Gender
Hispanic/Latino Ethnicity Flag	An indication of whether a student identifies as having a Hispanic ethnicity. Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Is the individual Hispanic/Latino? Identity.hispanicEthnicity
American Indian/Alaskan Native Flag	Reports a value of Y when the American Indian or Alaskan Native checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native Identity.raceEthnicity
Asian Race Flag	Reports a value of Y when the Asian checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Asian Identity.raceEthnicity
BlackRace Flag	Reports a value of Y when the Black/African American checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Black or African American Identity.raceEthnicity
White Race Flag	Reports a value of Y when the White checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > White Identity.raceEthnicity
Native Hawaiian/Other Pacific Islander Race Flag	Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander Identity.raceEthnicity
Race Filler	N/A	N/A
Language of Origin Code	Reports the language that is most often spoken in the student's home. Numeric, 4 digits	Demographics > Person Information > Home Primary Language Identity.homePrimaryLanguage
Partial Social Security Number	Reports the last four digits of the student's Social Security number. Numeric, 4 digits	Demographics > Person Information > Soc Sec Num Identity.SSN
Enrolled Grade Code	Reports the state grade level that is mapped to the student's grade level of enrollment. Numeric, 2 digits	Enrollments > General Enrollment Information > State Grade Level Enrollment.stateGradeLevel
Street Address	Reports the student's Primary Household address. The following logic is used when reporting addresses when a student is associated with multiple addresses: A Street Address is selected over a P.O Box. A Primary household membership is selected over a secondary household membership. A Primary location is selected over a secondary location. The household ID is used as a tiebreaker when multiple addresses have the same/earliest start date. The location ID is used as a tiebreaker when the start date on multiple household locations is the same. When a P.O. Box is the only address available for the student, that address reports. Alphanumeric, 45 characters	Household > Address > Number, Prefix, Street, Tag Address.number Address.prefix Address.street Address.tag
City	Reports the city in which the student resides. Alphanumeric, 20 characters	Household > Address > City Address.city
Zip Code	Reports the five digit zip code of the student's address. Numeric, 5 digits	Household > Address > Zip Address.zip
Zip Plus Four Code	Reports the additional four digits of the zip code associated with the student's address. Numeric, 4 digits	Household > Address > Zip Address.zip
Resident County Code	Reports the county of residence code from the student's primary enrollment record as of the date of generation. When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment. When there are multiple primary enrollments, reports from the most recent entered enrollment. Numeric, 2 digits	Enrollment > State Reporting Fields > Resident County Enrollment.residentCounty
Phone Number	Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information. When the Cell Phone field is not populated, reports from the Other Phone field. Numeric, 10 digits (XXXXXXXXXX)	Demographics > Personal Contact Information > Cell Phone Contact.cellPhone
Teacher Filler	N/A	N/A
High School Entry Cohort School Year	Reports the concatenated school year value based on the student's date of first entry into 9th grade. When the student enters 9th grade in the 22-23 school year, a value of 2223 reports. Numeric, 4 digits	Graduation > Date First Entered Grade 9 Graduation.grade9Date
Student Filler	N/A	N/A
Economically Disadvantaged Flag	Reports a value of Y when: The active school history at the time of report generation identifies the school as Provision 2. The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced. Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. Alphanumeric, 1 character (Y or N)	Eligibility > Eligibility Detail > Eligibility POSEligibility.eligibility School > School History > Provision Status SchoolAttribute.provision
Title 1 Flag	Reports a value of Y when the student has an active Title 1 record on the date of report generation. When there is no active Title 1 record on the date of report generation, a value of N reports. Alphanumeric, 1 character (Y or N)	Title 1 > Start Date, End Date Title1.startDate Title1.endDate
Special Education Flag	Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > Special Ed Fields > Status Enrollment.specialEdStatus
Section 504 Flag	Reports a value of Y when the student has an active Section 504 record on the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Section 504 > Start Date, End Date Section504.startDate Section504.endDate
Migrant Education Flag	Reports a value of Y when the student has an active Migrant record on the date of report generation. Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Migrant > Services Start Date, Services End Date Migrant.servicesStartDate Migrant.servicesEndDate
Indian Education Flag	Reports as N for all records.	N/A
English Learner Flag	Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL. Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	English Learner > Program Status, Identified Date, Program Exit Date lep.programStatus lep.identifiedDate lep.exitDate
Distance Learning Flag	Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Distance Learning Enrollment.distanceLearning
Homeschooling Flag	Reports a value of Y when the Home School checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Home School Enrollment.homeSchooled
Transition Program Flag	When the Special Education Flag (field 38) reports a value of Y, logic checks the student's State Reporting Plan to see if it is active during the reporting range. When yes, this field reports as Y. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Enrollments > Special Ed Fields > Status Enrollment.specialEdStatus Special Ed Documents > Data Plan
Alternative Education Program Flag	Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative. Otherwise, reports a blank value. Alphanumeric, 1 character (Y)	Calendar Information > Calendar Info > Type Calendar.type
Tribal Affiliation Code	Indicates Tribal affiliation with a federally recognized, state-acknowledged, or terminated Tribe for the student, their parent, or their grandparent. When the student's Race/Ethnicity is marked as American Indian or Alaska Native, reports a value of Y. When the Detail Ancestry/Tribal Code field contains a value, reports a value of Y. Otherwise, reports a blank value. Alphanumeric, 1 character (Y)	Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes Identity.raceEthnicity Identity.raceSubcategory
Talented and Gifted Flag	Reports a value of Y when the student has an active Gifted record as of the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Gifted > Start Date, End Date gifted.startDate gifted.endDate
Additional Language Code	Reports any additional language codes assigned on the student's Identities record. Alphanumeric, 4 characters	Identities > Secondary Language Identity.altLanguage
Demographic Filler	N/A	N/A

The following fields are unique to the Discipline Incidents File Report.

Data Element	Description	Location
SECC Primary Disability Code	Reports the student's 2-digit Primary Disability code selected ONLY when the student has a locked Special Education Plan on the Discipline Action Date. Otherwise, reports as 00. Numeric, 2 digits	Special Ed Documents > IEP > Enrollment Information > Primary Disability Enrollment.disability1
Discipline Action Date	Reports the date the disciplinary action was taken against the student as a result of the incident. This may or may not be the same as the Discipline Incident Date. Date field, 8 characters (MMDDYYYY)	Behavior Management > Resolution Details > Resolution Start Date BehaviorResolution.timeStamp
Discipline Action Type Code	Reports the Resolution State Code mapped to the Resolution Type. Only the following codes report: 1 - Expulsion 2 - In-School Suspension 3 - Out-of-School Suspension 5 - Removal to an Alternative Educational Setting Numeric, 1 digit	Resolution Type Setup > Behavior Resolution Type Detail > State Resolution Code BehaviorResType.stateResCode
District Discipline Incident Identifier	Reports the Campus generated Resolution ID Numeric, 10 digits	Behavior Management > Resolution Details > Resolution ID BehaviorResolution.resolutionID
Primary Offense Type Code	Reports the mapped State Event Code to which the resolution is mapped. When the Event is NOT mapped to a State Event Code, a value of 0000 reports. Numeric, 4 digits	Event Type Setup > Behavior Event Detail > State Event Code BehaviorType.stateEventCode
Secondary Offense Type Code	Reports the mapped State Event Code to which the resolution is mapped ONLY when the reporting student is tied to a second event on the SAME incident as the event on which the reporting resolution is tied. When it is mapped to a State Event Code, reports the value only when it does not match the Primary Offense Type Code value. Otherwise, reports a value of 0000. Numeric, 4 digits	Event Type Setup > Behavior Event Detail > State Event Code BehaviorType.stateEventCode
Tertiary Offense Type Code	Reports the mapped State Event Code to which the resolution is mapped ONLY when the reporting student is tied to a third event on the SAME incident as the event on which the reporting resolution is tied. When it is mapped to a State Event Code, reports the value only when it does not match the Primary Offense Type Code value. Otherwise, reports a value of 0000. Numeric, 4 digits	Event Type Setup > Behavior Event Detail > State Event Code BehaviorType.stateEventCode
Primary Weapon Type Code	Reports the Weapon Code selected on the Event to which the resolution is tied. Numeric, 4 digits	Behavior Management > Event and Participant Details > Participant Details > Weapon Code BehaviorWeapon.weaponType
Secondary Weapon Type Code	Reports the second Weapon Code selected on the Event to which the resolution is tied. Otherwise, reports a value of 0098. Numeric, 4 digits	Behavior Management > Event and Participant Details > Participant Details > Weapon Code BehaviorWeapon.weaponType
Tertiary Weapon Type Code	Reports the third Weapon Code selected on the Event to which the resolution is tied. Otherwise, reports a value of 0098. Numeric, 4 digits	Behavior Management > Event and Participant Details > Participant Details > Weapon Code BehaviorWeapon.weaponType
Discipline Modifier Code	Reports a value of 1 when the Modification Reason selected on the reported resolution is 1: Shortened Weapons Expulsion modified (in writing) to less than one year. Otherwise, reports a value of 0 (zero). Numeric, 1 digit	Behavior Management > Resolution Details > Modification Reason BehaviorResolution.modificationRason
Discipline Days	Reports the Duration in School Days value rounded UP to the closed half day. Counts as .5 when the Duration is less than half a day. Course as 1 when the Duration is more than half a day. Resolutions that start in the current school year and end in the following school year MUST have an accurate total spanning both school years entered into the Duration in School Days field. When the Duration in School Days field is blank, the number of school days associated with the resolution is calculated from the Resolution Start Date/Time to the Resolution End Date/Time or June 30 of the school end year, whichever comes first. Only days marked as School Days are included. Non-school days are excluded. Partial Days are rounded to the nearest whole day. When the Start Date is the same as the End Date, reports a value of 1. When the Resolution End Date is null, reports a value of 0. Numeric, 5 digits	Behavior Management > Resolution Details > Duration in School Days BehaviorResolution.schoolDaysDuration
Interim Educational Services Flag	Reports a value of Y only when the Interim Education Services checkbox is marked on the reporting Resolution. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Resolution Details > Interim Educational Services BehaviorResolution.transferOption
Violent Criminal Offense Flag	Reports a value of Y only when the Criminal Offense Arrest checkbox is marked on the reporting Resolution. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Resolution Details > Criminal Offense Arrest BehaviorResolution.arrest
Discipline Incident Date	Reports the Date of Incident from the Incident to which the reporting resolution is tied. Date field, 8 characters (MMDDYYYY)	Behavior Management > Incident Detail Information > Date of Incident BehaviorIncident.timestamp
Discipline Filler	N/A	N/A

Discipline Incidents (Oregon)

Report Logic

Report Editor

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Report Layout

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