This documentation applies to both versions of Online Registration.
Tool Search: Health Staff Processing
The Health Staff Processing module allows health staff to search approved student health applications.
Health Staff Processing
Once a parent or guardian has entered an online registration through the Portal, the designated health staff person can begin processing the application for specific health concerns. Applications can be reviewed by status, by first name/last name of the person who entered the registration, application number (assigned when the application is submitted) or an email address of the person who entered the registration.
Staff can only search for applications associated with the calendar rights assigned to them (unless the Disable Calendar Filter for Staff Processing checkbox is marked). For example, a user who has rights to the Middle School and not to the High School can only view and approve applications for students at the Middle School.
Online Registration Workflow
Health Staff Processing Search Editor Fields
| Option | Description |
|---|---|
| Application Number | System-assigned number associated with the application. |
| Student Number | Locally assigned identification number for the student. This number is created when the enrollment is saved. |
| Student First and Last Name | Legally recognized name of the student. |
| First and Last Name | Legally recognized name of the parent/guardian who entered the application. |
| Email Address | Email address entered when the application was created, usually of the parent/guardian. |
| Application Start and End | Date fields used as a range to return applications entered between the two dates. |
| Application End Year | Indicates the ending school year for which the application is associated. For the 2017-18 school year, the end year is 2018. |
| Application Status | Indicates the status of the application. This includes all core statues, link errors, post errors and custom statuses. Core statuses are as follows:
|
| Medical Status | Indicates the status of the student's medical/condition history.
|
| Health Type | Indicates the type of health record:
|
| Max Application Returned | This field can be used to minimize a large number of returned applications in the search results area. Options include 100, 500, 1000 and al. |
| Health Approval Status | Indicates the status of the application for the entered health reasons:
|
Applications matching the entered criteria display on the Search Results tab.
Health Staff Processing Search Results
Health Review
Upon selecting an application to review, the application opens on the student list screen. From here the health staff can clearly see which students have health conditions or medications that need verification.
Health Review
Health Conditions and Medications Review
When reviewing student’s health conditions or medications, the health staff sees information added by the parent. From this screen, the health staff can directly open the student’s health Conditions and Medications tools from a single click for data entry. It is highly recommended that users have two computer screens to easily copy information from the application to the student's Conditions and Medications tabs. See the Conditions and Medications articles for information on how to enter student medical information into Campus.
Health Review - Conditions Data Entry
Health Processing Approval
Once all health conditions and medications have been verified, the health staff will approve the health information. This flags the application as being complete.
Health Review - Health Approve/Save
The student screen will show a green check next to the caduceus medical symbol indicating that health information is complete for that student.
Health Review - Student Application Health Staff Approved
To undo the approval, click the Undo Health Approval button (available for OLR Prime only).
Undo Health Approval
Map Health Conditions
Locate and have available the Description and Code of the health condition from the Condition List (System Administration > Health > Condition List).
- Select the Person - Health Conditions from the Language Group/OLR Lists.
- Enter the Description and Code from the Condition List for the conditions that should be mapped on the List Bank Translations tool.
- Save the entry.
Health Conditions, Health Literals Values
The Health Staff Processing tool displays the mapped conditions.
Health Processing - Mapped Conditions
In order to map the medical/mental health conditions:
- Mark the Post condition to Campus for each condition that should be mapped.
- Staff need to add their initials.
- Open the conditions to review or post student conditions.
Verify the conditions are there by clicking the Medications tab on the Health Processing view. Medications do NOT post automatically.
If districts use the optional Type field when entering conditions into the Condition List (System Administration > Health > Condition List), the Type and Condition must be entered together, with no spaces, in the OLR Lists Bank Code field (see example below).
Condition List Type OLR Lists Bank Setup
