Tool Search: OR Incidents

The Restraint and Seclusion Incident File collects information for all students who were restrained or placed in seclusion during the school year. All incidents that occur from July 1 to June 30 report, and includes students with and without disabilities.

Screenshot of the Restraints and Seclusions Report, located at Reporting, OR State Reporting, OR Incidents.

Restraints and Seclusion Editor

Read - View, select options and generate the Restraint and Seclusion Incidents File.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

This report might look different to some of the other available Oregon reports. Organization-wide initiatives are being made to address technology and accessibility improvements.

Report Logic

One record per Restraint and Seclusion occurrence reports when separated by periods of de-escalation (no overlap). When there are no periods of de-escalation between responses, multiple Restraint/Seclusion occurrences entered report as a single record. This includes all responses entered on multiple Behavior Events per Incident (incidentID) where the Behavior Response Code selected is mapped to one of the following noted below.

When only one response is present PER reportable student, a record reports per reportable student's reportable behavior response. When there are multiple responses are present for the SAME person:

The date of the response is used to determine if they occur on the same date.
- When they DO NOT occur on the same date, one record per reportable student's reportable behavior response reports.
- When they DO occure on the same date, a check is done on the Start and End Times for an overlap.
  - When there is NO time overlap, a record per reportable student's reportable behavior response reports. For example:
    - The first reportable response (P) starts at 10:30 AM and Ends at 10:32 AM. The second reportable response (P) starts at 10:33 and ends at 10:37. Since there is no time overlap in the two responses, two records must report.
  - When there IS time overlap, ONLY one record reports for ALL same reportable student's multiple overlapping reportable responses reflecting data from all overlapping responses. For example:
    - The first reportable response (M) starts at 10:30 AM and Ends at 10:32 AM. The second reportable response (S) starts at 10:32 and ends at 10:37. Since there is a time overlap, ONLY one record reports reflecting data from both responses.

To report, a student must have a Student State ID.

A student does NOT report when:

The Calendar of Enrollment is marked as State Exclude.
The Enrollment record is marked as State Exclude or No Show.
The Grade Level of Enrollment is marked as State Exclude.

Behavior Responses

Behavior Responses need the following in order to report:

The Behavior Response must be marked as Complete in order to report.
The Date of the Behavior Response must fall on or between July 1 and June 30 of the reporting school year.
The Behavior Response code needs to be mapped to the following:
- M: Mechanical Restraint
- P: Physical Restraint
- S: Seclusion

Report Editor

Data Element	Description
Report Options
Report Type	Determines which report generates - Discipline Incidents or Restraint and Seclusion Incidents.
Start Date	Entered date reflects the start of the reporting range in which data reports. This field defaults to July 01 of the school start year.
End Date	Entered date reflects the end of the reporting range in which data reports. This field defaults to June 30 of the school end year.
Ad hoc Filter	Select which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report Processing	To generate the report immediately,select Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format Type	Determines in which format the report generates - CSV, HTML or XML.

Generate the Report

Select Restraint and Seclusion Incidents from the Report Type field.
Enter the correct Start Date and End Date.
Choose an Ad hoc Filter to return just the course and staff information included in the selected filter.
Select the desired Report Processing option of Generate Now or Submit to Batch Queue.
Select the desired Format Type.
Click Generate. The report displays in the selected format.

Screenshot of the HTML format of the Restraints and Seclusions report.

Restraint and Seclusion Incidents File - HTML Format

Screenshot of the CSV format of the Restraints and Seclusions report.

Restraint and Seclusion Incidents File - CSV Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element	Description	Location
Check Digit Student Identifier	Lists the student's state-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Student State ID Person.stateID
District Student Identifier	Lists the student's district-issued identification number. Numeric, 10 digits	Demographics > Person Identifiers > Local Student Number Person.studentNumber
Resident District Institution Identifier	Reports the district number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident District Enrollment.residentDistrict District Information > State District Number District.number
Resident School Institution Identifier	Reports the school number in which the student resides. Numeric, 10 digits	Enrollments > State Reporting Fields > Resident School Enrollment.residentSchool District Information > State School Number School.number
Attending District Institution Identifier	Reports the district number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving District Enrollment.servingDistrict District Information > State District Number District.number
Attending School Institution Identifier	Reports the school number in which the student is enrolled. Numeric, 10 digits	Enrollments > State Reporting Fields > Serving School Enrollment.servingSchool District Information > State School Number School.number
Institution Filler	N/A	N/A
Legal Last Name	Reports the student’s legal last name. When the Legal Last Name field is not populated, information reports from the Last Name field. Alphanumeric, 50 characters	Identities > Identity Information > Protected Identity Information > Legal Last Name Identity.legalLastName Demographics > Person Information > Last Name Identity.lastName
Legal First Name	Reports the student’s legal first name. When the Legal First Name field is not populated, information reports from First Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal First Name Identity.legalFirstName Demographics > Person Information > First Name Identity.firstName
Legal Middle Name	Reports the student’s legal middle name. When the Legal Middle Name field is not populated, information reports from the Middle Name field. Alphanumeric, 30 characters	Identities > Identity Information > Protected Identity Information > Legal Middle Name Identity.legalMiddleName Demographics > Person Information > Middle Name Identity.middleName
Suffix (Generational Code)	Indication student is considered a Junior, III, etc. Alphanumeric, 3 characters	Demographics > Person Information Identity.suffix
Preferred Last Name	Reports the student's last name. Alphanumeric, 50 characters	Demographics > Person Information > Last Name Identity.lastName
Preferred First Name	Reports the student's first name. Alphanumeric, 30 characters	Demographics > Person Information > First Name Identity.firstName
Preferred Middle Name	Reports the student’s legal middle name. Alphanumeric, 30 characters	Demographics > Person Information > Middle Name Identity.middleName
Birth Date	Reports the student's date of birth. Date field, 8 digits (MMDDYYYY)	Demographics > Person Information > Birth Date Identity.birthDate
Gender Code	Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X). When the Legal Gender field is not populated, information reports from the Gender field. When the Legal Gender or Gender fields are not populated, reports a value of X. Alphanumeric, 1 character (M, F, X)	Identities > Identity Information > Protected Identity Information > Legal Gender Identity.legalGender Demographics > Person Information > Gender Identity.Gender
Hispanic/Latino Ethnicity Flag	An indication of whether a student identifies as having a Hispanic ethnicity. Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Is the individual Hispanic/Latino? Identity.hispanicEthnicity
American Indian/Alaskan Native Flag	Reports a value of Y when the American Indian or Alaskan Native checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native Identity.raceEthnicity
Asian Race Flag	Reports a value of Y when the Asian checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Asian Identity.raceEthnicity
Black Race Flag	Reports a value of Y when the Black/African American checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Black or African American Identity.raceEthnicity
White Race Flag	Reports a value of Y when the White checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > White Identity.raceEthnicity
Native Hawaiian/Other Pacific Islander Race Flag	Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked. Reports a value of N when it is not marked. Alphanumeric, 1 character (Y or N)	Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander Identity.raceEthnicity
Race Filler	N/A	N/A
Language of Origin Code	Reports the language that is most often spoken in the student's home. Numeric, 4 digits	Demographics > Person Information > Home Primary Language Identity.homePrimaryLanguage
Partial Social Security Number	Reports the last four digits of the student's Social Security number. Numeric, 4 digits	Demographics > Person Information > Soc Sec Num Identity.SSN
Enrolled Grade Code	Reports the state grade level that is mapped to the student's grade level of enrollment. Numeric, 2 digits	Enrollments > General Enrollment Information > State Grade Level Enrollment.stateGradeLevel
Street Address	Reports the student's Primary Household address. Alphanumeric, 45 characters	Household > Address > Number, Prefix, Street, Tag Address.number Address.prefix Address.street Address.tag
City	Reports the city in which the student resides. Alphanumeric, 20 characters	Household > Address > City Address.city
Zip Code	Reports the five digit zip code of the student's address. Numeric, 5 digits	Household > Address > Zip Address.zip
Zip Plus Four Code	Reports the additional four digits of the zip code associated with the student's address. Numeric, 4 digits	Household > Address > Zip Address.zip
Resident County Code	Reports the county of residence code from the student's primary enrollment record as of the date of generation. When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment. When there are multiple primary enrollments, reports from the most recent entered enrollment. Numeric, 2 digits	Enrollment > State Reporting Fields > Resident County Enrollment.residentCounty
Phone Number	Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information. When the Cell Phone field is not populated, reports from the Other Phone field. Numeric, 10 digits (XXXXXXXXXX)	Demographics > Personal Contact Information > Cell Phone Contact.cellPhone
Teacher Filler	N/A	N/A
High School Entry Cohort School Year	Reports the concatenated school year value based on the student's date of first entry into 9th grade. When the student enters 9th grade in the 22-23 school year, a value of 2223 reports. Numeric, 4 digits	Graduation > Date First Entered Grade 9 Graduation.grade9Date
Student Filler	N/A	N/A
Economically Disadvantaged Flag	Reports a value of Y when: The active school history at the time of report generation identifies the school as Provision 2. The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced. Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. Alphanumeric, 1 character (Y or N)	Eligibility > Eligibility Detail > Eligibility POSEligibility.eligibility School > School History > Provision Status SchoolAttribute.provision
Title 1 Flag	Reports a value of Y when the student has an active Title 1 record on the date of report generation. When there is no active Title 1 record on the date of report generation, a value of N reports. Alphanumeric, 1 character (Y or N)	Title 1 > Start Date, End Date Title1.startDate Title1.endDate
Special Education Flag	Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > Special Ed Fields > Status Enrollment.specialEdStatus
Section 504 Flag	Reports a value of Y when the student has an active Section 504 record on the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Section 504 > Start Date, End Date Section504.startDate Section504.endDate
Migrant Education Flag	Reports a value of Y when the student has an active Migrant record on the date of report generation. Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Migrant > Services Start Date, Services End Date Migrant.servicesStartDate Migrant.servicesEndDate
Indian Education Flag	N/A	N/A
English Learner Flag	Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL. Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	English Learner > Program Status, Identified Date, Program Exit Date lep.programStatus lep.identifiedDate lep.exitDate
Distance Learning Flag	Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Distance Learning Enrollment.distanceLearning
Homeschooling Flag	Reports a value of Y when the Home School checkbox is marked on the student's enrollment record. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Enrollments > State Reporting Fields > Home School Enrollment.homeSchooled
Transition Program Flag	N/A	N/A
Alternative Education Program Flag	Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative. Otherwise, reports a blank value. Alphanumeric, 1 character (Y)	Calendar Information > Calendar Info > Type Calendar.type
American Indian Tribal Membership Code	Reports the student's Detailed Ancestry/Tribal Codes selection when the student's Race/Ethnicity is marked as American Indian or Alaska Native. Otherwise, reports a blank value. Numeric, 3 digits	Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes Identity.raceEthnicity Identity.raceSubcategory
Talented and Gifted Flag	Reports a value of Y when the student has an active Gifted record as of the date of report generation. Otherwise, reports a value of N. Alphanumeric, 1 character (Y or N)	Gifted > Start Date, End Date gifted.startDate gifted.endDate
Additional Language Code	Reports any additional language codes assigned on the student's Identities record. Alphanumeric, 4 characters	Identities > Secondary Language Identity.altLanguage
Demographic Filler	N/A	N/A

The following fields are unique to the Restraint and Seclusion File Report.

Data Element	Description	Location
Incident Identifier	Reports the concatenated value of the lowest Campus-generated Incident ID plus the Campus-generated Behavior Response ID. When there are non-overlapping individual records, all three report in numeric order. When there are overlapping individual records, the record with the lowest Incident ID reports. Numeric, 10 digits	Behavior Management > Incident Detail Editor, Incident ID BehaviorIncident.incidentID Behavior Management > Events and Participants > Add Behavior Response (Response ID) BehaviorResponse.responseID
Incident Date	Reports the date of the Behavior Response. A single concatenated record record that reflects multiple Behavior Responses all have the same date. Date field, 8 digits (MMDDYYYY)	Behavior Management > Incident Detail Information > Date of Incident BehaviorIncident.timestampd Behavior Management > Response Details > Response Date BehaviorResponse.date
Restraint Flag	Reports the Response Type entered on the Response Details record when set to either M: Mechanical Restraint or P: Physical Restraint. Otherwise, a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one Response Type is mapped to either M or P, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Office > Settings > Response Type Setup BehaviorResponseType.responseType Behavior Management > Response Details > Response Type BehaviorResponse.responseTypeID
Seclusion Flag	Reports the Response Type entered on the Response Details record when set to S: Seclusion. For multiple concatenated same-student Behavior Responses, when at least one Response Type is mapped to S, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Office > Settings > Response Type Setup BehaviorResponseType.responseType Behavior Management > Response Details > Response Type BehaviorResponse.responseTypeID
Room Locked Flag	Reports a value of Y when the Seclusion Room Locked is marked. Otherwise, a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one of them has the Seclusion Room Locked checkbox marked, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Seclusion Room Locked BehaviorResponse.seclusionRoomLocked
Untrained Staff Flag	Reports a value of Y when the Untrained Staff checkbox is marked on the Behavior Response record. Otherwise, a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one of them has the Untrained Staff checkbox marked, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Untrained Staff BehaviorResponse.untrainedStaff
Steps Taken Code 1	Reports the first code selected in the Steps Taken State Code(s) field. Otherwise, a blank value reports. When the student only has one response on the incident of record, the first Steps Taken Code reports. When the student has multiple responses on the incident of record, the first Steps Taken Code reports, starting with the LOWEST Response ID. When there are no codes selected for multiple responses, a blank value reports. Numeric, 3 digits	Behavior Management > Response Details > Steps Taken State Code BehaviorResponse.stepsTakenRestraint
Steps Taken Code 2	Reports the second code selected in the Steps Taken State Code(s) field. This CANNOT be the same code reported in the previous field and the previous field CANNOT be blank. Otherwise, a blank value reports. When the student only has one response on the incident of record, the second Steps Taken Code reports. When the student has multiple responses on the incident of record, the second UNIQUE Steps Taken Code reports, starting with the LOWEST Response ID. When there is only one unique code selected for multiple responses, a blank value reports. Numeric, 3 digits	Behavior Management > Response Details > Steps Taken State Code BehaviorResponse.stepsTakenRestraint
Steps Taken Code 3	Reports the third code selected in the Steps Taken State Code(s) field. This CANNOT be the same code reported in the two previous field and the two previous field CANNOT be blank. Otherwise, a blank value reports. When the student only has one response on the incident of record, the third Steps Taken Code reports. When the student has multiple responses on the incident of record, the third UNIQUE Steps Taken Code reports, starting with the LOWEST Response ID. When there are only two unique code selected for multiple responses, a blank value reports. Numeric, 3 digits	Behavior Management > Response Details > Steps Taken State Code BehaviorResponse.stepsTakenRestraint
Steps Taken Comment	Reports any text entered into the Steps Taken Comment field ONLY when the values reported in the three previous fields are 999: Other. Alphanumeric, up to 5000 characters	Behavior Management > Response Details > Steps Taken Comment BehaviorResponse.stepsTakenComment
Seclusion Room Standards Flag	Reports whether the Seclusion Room State Standards Met checkbox is marked on the Response Details. When the Seclusion Flag is marked (field 54) AND the Seclusion Room State Standards Met is marked, a value of Y reports. When the Seclusion Flag is marked (field 54) AND the Seclusion Room State Standards Met is NOT marked, a value of N reports. When the Seclusion Flag is not marked (field 54), a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one of them has the Seclusion Room State Standards Met marked, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Seclusion Room State Standards Met BehaviorResponse.seclusionRoom StateStandard
Injury to Student Flag	Reports a value of Y when the Student was injured during the response checkbox is marked. Otherwise, reports a value of N. For multiple concatenated same-student Behavior Responses, when at least one of them has the Student was injured during the response checkbox marked, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Student Details > Student was injured during the response BehaviorResponse.studentInjured
Injury to Personnel Flag	Reports a value of Y when the Restraint/Seclusion - Staff Result has a value of ISM: Injury of Staff Member is selected. Otherwise, a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one of them has a value of ISM: Injury of Staff Member selected, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Restraint/Seclusion - Staff Result > Injury of Staff Member BehaviorResponse.restraintSeclusion
Death of Student Flag	Reports a value of Y when the Student died during response checkbox is marked on the Student Details editor. For multiple concatenated same-student Behavior Responses, when at least one of them has Student died during response checkbox marked, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Student Details > Student died during response BehaviorResponse.studentDiedResponse
Death of Personnel Flag	Reports a value of Y when the Restraint/Seclusion - Staff Result has a value of DSM: Death of Staff Member is selected. Otherwise, a value of N reports. For multiple concatenated same-student Behavior Responses, when at least one of them has a value of DSM: Death of Staff Member selected, a value of Y reports. Otherwise, a value of N reports. Alphanumeric, 1 character (Y or N)	Behavior Management > Response Details > Restraint/Seclusion - Staff Result > DSM: Death of Staff Member BehaviorResponse.restraintSeclusion

Restraint and Seclusion Incidents (Oregon)

Report Logic

Behavior Responses

Report Editor

Generate the Report

Report Layout

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