Restraint and Seclusion Incidents (Oregon)

Last Modified on 11/18/2024 10:41 am CST

Tool Search: OR Incidents

The Restraint and Seclusion Incident File collects information for all students who were restrained or placed in seclusion during the school year. All incidents that occur from July 1 to June 30 report, and includes students with and without disabilities. 

Screenshot of the Restraints and Seclusions Report, located at Reporting, OR State Reporting, OR Incidents. Restraints and Seclusion Editor

Read - View, select options and generate the Restraint and Seclusion Incidents File.
Write - N/A
Add - N/A
Delete - N/A

For more information about Tool Rights and how they function, see the Tool Rights article.

This report might look different to some of the other available Oregon reports. Organization-wide initiatives are being made to address technology and accessibility improvements.

Report Logic

One record per Restraint and Seclusion occurrence reports when separated by periods of de-escalation (no overlap). When there are no periods of de-escalation between responses, multiple Restraint/Seclusion occurrences entered report as a single record. This includes all responses entered on multiple Behavior Events per Incident (incidentID) where the Behavior Response Code selected is mapped to one of the following noted below. 

When only one response is present PER reportable student, a record reports per reportable student's reportable behavior response. When there are multiple responses are present for the SAME person:  

  • The date of the response is used to determine if they occur on the same date.
    • When they DO NOT occur on the same date, one record per reportable student's reportable behavior response reports. 
    • When they DO occure on the same date, a check is done on the Start and End Times for an overlap.
      • When there is NO time overlap, a record per reportable student's reportable behavior response reports. For example:  
        • The first reportable response (P) starts at 10:30 AM and Ends at 10:32 AM. The second reportable response (P) starts at 10:33 and ends at 10:37. Since there is no time overlap in the two responses, two records must report.
      • When there IS time overlap, ONLY one record reports for ALL same reportable student's multiple overlapping reportable responses reflecting data from all overlapping responses. For example:
        • The first reportable response (M) starts at 10:30 AM and Ends at 10:32 AM. The second reportable response (S) starts at 10:32 and ends at 10:37. Since there is a time overlap, ONLY one record reports reflecting data from both responses.

To report, a student must have a Student State ID. 

A student does NOT report when:

  • The Calendar of Enrollment is marked as State Exclude. 
  • The Enrollment record is marked as State Exclude or No Show. 
  • The Grade Level of Enrollment is marked as State Exclude. 

Behavior Responses

Behavior Responses need the following in order to report:

  • The Behavior Response must be marked as Complete in order to report. 
  • The Date of the Behavior Response must fall on or between July 1 and June 30 of the reporting school year. 
  • The Behavior Response code needs to be mapped to the following:
    • M: Mechanical Restraint
    • P: Physical Restraint
    • S: Seclusion

Report Editor

Data Element Description
Report Options
Report Type Determines which report generates - Discipline Incidents or Restraint and Seclusion Incidents. 
Start Date Entered date reflects the start of the reporting range in which data reports. This field defaults to July 01 of the school start year.
End Date Entered date reflects the end of the reporting range in which data reports. This field defaults to June 30 of the school end year.
Ad hoc Filter Select which students to include in the extract by choosing a filter that was created in the Filter Designer. Only those students included in the filter are included in the report.
Output Options
Report Processing To generate the report immediately,select Generate Now option. To choose when the report generates, use the Submit to Batch option. Submit to Batch is useful when generating the report for several calendars or for larger amounts of data being reported. See the Batch Queue article for more information.
Format Type Determines in which format the report generates - CSV, HTML or XML.

Generate the Report

  1. Select Restraint and Seclusion Incidents from the Report Type field. 
  2. Enter the correct Start Date and End Date. 
  3. Choose an Ad hoc Filter to return just the course and staff information included in the selected filter. 
  4. Select the desired Report Processing option of Generate Now or Submit to Batch Queue. 
  5. Select the desired Format Type. 
  6. Click Generate. The report displays in the selected format.
Screenshot of the HTML format of the Restraints and Seclusions report. Restraint and Seclusion Incidents File - HTML Format

 

Screenshot of the CSV format of the Restraints and Seclusions report. Restraint and Seclusion Incidents File - CSV Format

Report Layout

The following fields are the same on many Oregon state reports. Click the Click to expand link to view these fields.

Click here to expand...

Data Element Description Location
Check Digit Student Identifier Lists the student's state-issued identification number.

Numeric, 10 digits		 Demographics > Person Identifiers > Student State ID

Person.stateID
District Student Identifier Lists the student's district-issued identification number.

Numeric, 10 digits		 Demographics > Person Identifiers > Local Student Number

Person.studentNumber
Resident District Institution Identifier Reports the district number in which the student resides.

Numeric, 10 digits

Enrollments > State Reporting Fields > Resident District

Enrollment.residentDistrict
District Information > State District Number

District.number
Resident School Institution Identifier Reports the school number in which the student resides.

Numeric, 10 digits		 Enrollments > State Reporting Fields > Resident School

Enrollment.residentSchool
District Information > State School Number

School.number
Attending District Institution Identifier Reports the district number in which the student is enrolled.

Numeric, 10 digits		 Enrollments > State Reporting Fields > Serving District

Enrollment.servingDistrict
District Information > State District Number

District.number
Attending School Institution Identifier Reports the school number in which the student is enrolled.

Numeric, 10 digits		 Enrollments > State Reporting Fields > Serving School

Enrollment.servingSchool
District Information > State School Number

School.number
Institution Filler N/A N/A
Legal Last Name

Reports the student’s legal last name.


When the Legal Last Name field is not populated, information reports from the Last Name field.


Alphanumeric, 50 characters

Identities > Identity Information > Protected Identity Information > Legal Last Name


Identity.legalLastName

Demographics > Person Information > Last Name


Identity.lastName

Legal First Name

Reports the student’s legal first name.


When the Legal First Name field is not populated, information reports from First Name field.


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal First Name


Identity.legalFirstName

Demographics > Person Information > First Name


Identity.firstName

Legal Middle Name

Reports the student’s legal middle name.


When the Legal Middle Name field is not populated, information reports from the Middle Name field. 


Alphanumeric, 30 characters

Identities > Identity Information > Protected Identity Information > Legal Middle Name


Identity.legalMiddleName

Demographics > Person Information > Middle Name


Identity.middleName

 Suffix (Generational Code)

Indication student is considered a Junior, III, etc. 


Alphanumeric, 3 characters

Demographics > Person Information


Identity.suffix

Preferred Last Name Reports the student's last name.

Alphanumeric, 50 characters

Demographics > Person Information > Last Name


Identity.lastName

Preferred First Name Reports the student's first name.


Alphanumeric, 30 characters

Demographics > Person Information > First Name


Identity.firstName

Preferred Middle Name

Reports the student’s legal middle name.


Alphanumeric, 30 characters

Demographics > Person Information > Middle Name


Identity.middleName

Birth Date Reports the student's date of birth.

Date field, 8 digits (MMDDYYYY)

Demographics > Person Information > Birth Date


Identity.birthDate

Gender Code Reports the student's Legal Gender as either Male (M), Female (F) or Non-Binary (X).

When the Legal Gender field is not populated, information reports from the Gender field.

When the Legal Gender or Gender fields are not populated, reports a value of X.

Alphanumeric, 1 character (M, F, X)		 Identities > Identity Information > Protected Identity Information > Legal Gender


Identity.legalGender

Demographics > Person Information > Gender


Identity.Gender

Hispanic/Latino Ethnicity Flag

An indication of whether a student identifies as having a Hispanic ethnicity.

  • Reports a value of Y when Is the individual Hispanic/Latino? is set to Yes. 
  • Reports a value of N when Is the individual Hispanic/Latino? is set to No or is not populated.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Is the individual Hispanic/Latino?


Identity.hispanicEthnicity

American Indian/Alaskan Native Flag  Reports a value of Y when the American Indian or Alaskan Native checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > American Indian or Alaska Native


Identity.raceEthnicity

Asian Race Flag Reports a value of Y when the Asian checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Asian


Identity.raceEthnicity

BlackRace Flag Reports a value of Y when the Black/African American checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Black or African American


Identity.raceEthnicity

White Race Flag Reports a value of Y when the White checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > White


Identity.raceEthnicity

Native Hawaiian/Other Pacific Islander Race Flag Reports a value of Y when the Native Hawaiian or Other Pacific Islander checkbox is marked.

Reports a value of N when it is not marked.

Alphanumeric, 1 character (Y or N)

Demographics > Person Information > Race/Ethnicity > Native Hawaiian or Other Pacific Islander


Identity.raceEthnicity

Race Filler N/A N/A
Language of Origin Code Reports the language that is most often spoken in the student's home.

Numeric, 4 digits

Demographics > Person Information > Home Primary Language


Identity.homePrimaryLanguage

Partial Social Security Number Reports the last four digits of the student's Social Security number.

Numeric, 4 digits

Demographics > Person Information > Soc Sec Num


Identity.SSN

Enrolled Grade Code Reports the state grade level that is mapped to the student's grade level of enrollment.

Numeric, 2 digits		 Enrollments > General Enrollment Information > State Grade Level

Enrollment.stateGradeLevel
Street Address Reports the student's Primary Household address.

The following logic is used when reporting addresses when a student is associated with multiple addresses:
  • A Street Address is selected over a P.O Box.
  • A Primary household membership is selected over a secondary household membership.
  • A Primary location is selected over a secondary location.
  • The household ID is used as a tiebreaker when multiple addresses have the same/earliest start date.
  • The location ID is used as a tiebreaker when the start date on multiple household locations is the same. 
  • When a P.O. Box is the only address available for the student, that address reports. 
Alphanumeric, 45 characters		 Household > Address > Number, Prefix, Street, Tag

Address.number
Address.prefix
Address.street
Address.tag
City Reports the city in which the student resides.

Alphanumeric, 20 characters		 Household > Address > City

Address.city
Zip Code Reports the five digit zip code of the student's address.

Numeric, 5 digits		 Household > Address > Zip

Address.zip
Zip Plus Four Code Reports the additional four digits of the zip code associated with the student's address.

Numeric, 4 digits		 Household > Address > Zip

Address.zip
Resident County Code Reports the county of residence code from the student's primary enrollment record as of the date of generation.

When there is no primary enrollment, reports from the partial enrollment, then from the Special Education enrollment.

When there are multiple primary enrollments, reports from the most recent entered enrollment.

Numeric, 2 digits		 Enrollment > State Reporting Fields > Resident County

Enrollment.residentCounty
Phone Number Reports the student's 10-digit phone number as entered in the Cell Phone field in the Personal Contact Information.

When the Cell Phone field is not populated, reports from the Other Phone field.

Numeric, 10 digits (XXXXXXXXXX)		 Demographics > Personal Contact Information > Cell Phone

Contact.cellPhone
Teacher Filler N/A N/A
High School Entry Cohort School Year Reports the concatenated school year value based on the student's date of first entry into 9th grade.

When the student enters 9th grade in the 22-23 school year, a value of 2223 reports.

Numeric, 4 digits		 Graduation > Date First Entered Grade 9

Graduation.grade9Date
Student Filler N/A N/A
Economically Disadvantaged Flag Reports a value of Y when:
  • The active school history at the time of report generation identifies the school as Provision 2.
  • The student has an active FRAM record at the time of report generation where the Eligibility is Free or Reduced.

Reports a value of N when there is no active FRAM record or when the Eligibility is NOT Free or Reduced. 


Alphanumeric, 1 character (Y or N)

 Eligibility > Eligibility Detail > Eligibility

POSEligibility.eligibility
School > School History > Provision Status

SchoolAttribute.provision
Title 1 Flag Reports a value of Y when the student has an active Title 1 record on the date of report generation.

When there is no active Title 1 record on the date of report generation, a value of N reports.

Alphanumeric, 1 character (Y or N)		 Title 1 > Start Date, End Date

Title1.startDate
Title1.endDate
Special Education Flag Reports a value of Y when the student has a locked IEP OR has a data plan that is active on the day of report generation AND has a Special Ed Eligibility entry of Yes.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus


Section 504 Flag Reports a value of Y when the student has an active Section 504 record on the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Section 504 > Start Date, End Date

Section504.startDate
Section504.endDate
Migrant Education Flag Reports a value of Y when the student has an active Migrant record on the date of report generation.

Active is defined as the report generation date being on or after the Services Start Date and on or before the Services End Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Migrant > Services Start Date, Services End Date

Migrant.servicesStartDate
Migrant.servicesEndDate
Indian Education Flag Reports as N for all records. N/A
English Learner Flag Reports a value of Y ONLY when the student has an active EL record at the time of generation where the EL Program Status is EL.

Active is defined as the report generation date being on or after the Identified Date and on or before the Program Exit Date.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 English Learner > Program Status, Identified Date, Program Exit Date

lep.programStatus
lep.identifiedDate
lep.exitDate
Distance Learning Flag Reports a value of Y when the Distance Learning checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Enrollments > State Reporting Fields > Distance Learning

Enrollment.distanceLearning

Homeschooling Flag Reports a value of Y when the Home School checkbox is marked on the student's enrollment record.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Enrollments > State Reporting Fields > Home School

Enrollment.homeSchooled
Transition Program Flag When the Special Education Flag (field 38) reports a value of Y, logic checks the student's State Reporting Plan to see if it is active during the reporting range. When yes, this field reports as Y.

Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)		 Enrollments > Special Ed Fields > Status

Enrollment.specialEdStatus

Special Ed Documents > Data Plan


Alternative Education Program Flag Reports a value of Y when the student's calendar of enrollment as of the report generation date contains a Calendar Type of Alternative.

Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)		 Calendar Information  > Calendar Info > Type

Calendar.type
Tribal Affiliation Code
 Indicates Tribal affiliation with a federally recognized, state-acknowledged, or terminated Tribe for the student, their parent, or their grandparent.
  • When the student's Race/Ethnicity is marked as American Indian or Alaska Native, reports a value of Y. 
  • When the Detail Ancestry/Tribal Code field contains a value, reports a value of Y. 
Otherwise, reports a blank value.

Alphanumeric, 1 character (Y)		 Identities > Race/Ethnicity > American Indian or Alaska Native, Detailed Ancestry/Tribal Codes

Identity.raceEthnicity
Identity.raceSubcategory
Talented and Gifted Flag Reports a value of Y when the student has an active Gifted record as of the date of report generation.

Otherwise, reports a value of N.

Alphanumeric, 1 character (Y or N)		 Gifted > Start Date, End Date

gifted.startDate
gifted.endDate
Additional Language Code Reports any additional language codes assigned on the student's Identities record.

Alphanumeric, 4 characters		 Identities > Secondary Language

Identity.altLanguage
Demographic Filler N/A N/A


The following fields are unique to the Restraint and Seclusion File Report.

Data Element Description Location
Incident Identifier
 Reports the concatenated value of the lowest Campus-generated Incident ID plus the Campus-generated Behavior Response ID.
  • When there are non-overlapping individual records, all three report in numeric order. 
  • When there are overlapping individual records, the record with the lowest Incident ID reports. 


Numeric, 10 digits

 Behavior Management > Incident Detail Editor, Incident ID

BehaviorIncident.incidentID

Behavior Management > Events and Participants > Add Behavior Response (Response ID)

BehaviorResponse.responseID
Incident Date
 Reports the date of the Behavior Response.

A single concatenated record record that reflects multiple Behavior Responses all have the same date.

Date field, 8 digits (MMDDYYYY)		 Behavior Management > Incident Detail Information > Date of Incident

BehaviorIncident.timestampd
Behavior Management > Response Details > Response Date

BehaviorResponse.date
Restraint Flag

Reports the Response Type entered on the Response Details record when set to either M: Mechanical Restraint or P: Physical Restraint. Otherwise, a value of N reports. 


For multiple concatenated same-student Behavior Responses, when at least one Response Type is mapped to either M or P, a value of Y reports. Otherwise, a value of N reports. 


Alphanumeric, 1 character (Y or N)

 Behavior Office > Settings > Response Type Setup

BehaviorResponseType.responseType
Behavior Management > Response Details > Response Type

BehaviorResponse.responseTypeID
Seclusion Flag Reports the Response Type entered on the Response Details record when set to S: Seclusion.

For multiple concatenated same-student Behavior Responses, when at least one Response Type is mapped to S, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)		 Behavior Office > Settings > Response Type Setup

BehaviorResponseType.responseType
Behavior Management > Response Details > Response Type

BehaviorResponse.responseTypeID
Room Locked Flag Reports a value of Y when the Seclusion Room Locked is marked. Otherwise, a value of N reports.

For multiple concatenated same-student Behavior Responses, when at least one of them has the Seclusion Room Locked checkbox marked, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)		 Behavior Management > Response Details > Seclusion Room Locked

BehaviorResponse.seclusionRoomLocked
Untrained Staff Flag
 Reports a value of Y when the Untrained Staff checkbox is marked on the Behavior Response record.  Otherwise, a value of N reports.

For multiple concatenated same-student Behavior Responses, when at least one of them has the Untrained Staff checkbox marked, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)		 Behavior Management > Response Details > Untrained Staff

BehaviorResponse.untrainedStaff
Steps Taken Code 1
 Reports the first code selected in the Steps Taken State Code(s) field. Otherwise, a blank value reports.

When the student only has one response on the incident of record, the first Steps Taken Code reports.

When the student has multiple responses on the incident of record, the first Steps Taken  Code reports, starting with the LOWEST Response ID.

When there are no codes selected for multiple responses, a blank value reports.

Numeric, 3 digits		 Behavior Management > Response Details > Steps Taken State Code

BehaviorResponse.stepsTakenRestraint
Steps Taken Code 2 Reports the second code selected in the Steps Taken State Code(s) field. This CANNOT be the same code reported in the previous field and the previous field CANNOT be blank.

Otherwise, a blank value reports.

When the student only has one response on the incident of record, the second Steps Taken Code reports.

When the student has multiple responses on the incident of record, the second UNIQUE Steps Taken  Code reports, starting with the LOWEST Response ID.

When there is only one unique code selected for multiple responses, a blank value reports.

Numeric, 3 digits		 Behavior Management > Response Details > Steps Taken State Code

BehaviorResponse.stepsTakenRestraint
Steps Taken Code 3 Reports the third code selected in the Steps Taken State Code(s) field. This CANNOT be the same code reported in the  two previous field and the two previous field CANNOT be blank.

Otherwise, a blank value reports.

When the student only has one response on the incident of record, the third Steps Taken Code reports.

When the student has multiple responses on the incident of record, the third UNIQUE Steps Taken Code reports, starting with the LOWEST Response ID.

When there are only two unique code selected for multiple responses, a blank value reports.

Numeric, 3 digits		 Behavior Management > Response Details > Steps Taken State Code

BehaviorResponse.stepsTakenRestraint
Steps Taken Comment Reports any text entered into the Steps Taken Comment field ONLY when the values reported in the three previous fields are 999: Other.

Alphanumeric, up to 5000 characters		 Behavior Management > Response Details > Steps Taken Comment

BehaviorResponse.stepsTakenComment
Seclusion Room Standards Flag
 Reports whether the Seclusion Room State Standards Met checkbox is marked on the Response Details.
  • When the Seclusion Flag is marked (field 54) AND the Seclusion Room State Standards Met is marked, a value of Y reports. 
  • When the Seclusion Flag is marked (field 54) AND the Seclusion Room State Standards Met is NOT marked, a value of N reports. 
  • When the Seclusion Flag is not marked (field 54), a value of N reports. 
For multiple concatenated same-student Behavior Responses, when at least one of them has the Seclusion Room State Standards Met marked, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Behavior Management > Response Details > Seclusion Room State Standards Met

BehaviorResponse.seclusionRoom StateStandard

Injury to Student Flag

Reports  a value of Y when the Student was injured during the response checkbox is marked. Otherwise, reports a value of N. 


For multiple concatenated same-student Behavior Responses, when at least one of them has the Student was injured during the response checkbox marked, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)

Behavior Management > Student Details > Student was injured during the response


BehaviorResponse.studentInjured


Injury to Personnel Flag
 Reports a value of Y when the Restraint/Seclusion - Staff Result has a value of ISM: Injury of Staff Member is selected. Otherwise, a value of N reports.

For multiple concatenated same-student Behavior Responses, when at least one of them has a value of ISM: Injury of Staff Member selected, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Behavior Management > Response Details > Restraint/Seclusion - Staff Result > Injury of Staff Member

BehaviorResponse.restraintSeclusion
Death of Student Flag
 Reports a value of Y when the Student died during response checkbox is marked on the Student Details editor.

For multiple concatenated same-student Behavior Responses, when at least one of them has Student died during response checkbox marked, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Behavior Management > Response Details > Student Details > Student died during response

BehaviorResponse.studentDiedResponse
Death of Personnel Flag
 Reports a value of Y when the Restraint/Seclusion - Staff Result has a value of DSM: Death of Staff Member is selected. Otherwise, a value of N reports.

For multiple concatenated same-student Behavior Responses, when at least one of them has a value of DSM: Death of Staff Member selected, a value of Y reports. Otherwise, a value of N reports.

Alphanumeric, 1 character (Y or N)
Behavior Management > Response Details > Restraint/Seclusion - Staff Result > DSM: Death of Staff Member

BehaviorResponse.restraintSeclusion


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