This article provides guidance for entering Race/Ethnicity values for Demographics and Identities records. This article is specific to Minnesota.
Minnesota uses the Ethnic and Racial Demographic Designation Form to record Race and Ethnicity data.
The Ancestry and Ethnic Origin (AEO) data collection is also done through the Race checkboxes, More Detailed Hispanic/Latino Codes, More Detailed Race/Ethnicity Codes, and Race Ethnicity fields.
Information from these fields is reported in the Student Education Organization Associations resource.
See the core Race/Ethnicity article for information on necessary tool rights, available Ad hoc fields, and guidance on adding records.
For Minnesota, Race/Ethnicity options include both federal designations and state-specific subcategories.
The following table provides a reference to the Designation Form and indicates where that data should be recorded in Campus.
Before processing the student's Designation Form, make sure the appropriate federal race/ethnicity(s) is selected in the Is the individual from one or more of these races? section.
More Detailed Race/Ethnicity Code(s) field has a validation on it: Users can only see and select specific subcodes related to the main race code (determined by the race checkboxes).
| Ethnic and Racial Demographic Designation Form | Corresponding Campus Fields |
|---|---|
| "Is the student Hispanic/Latino as defined by the federal government?" | Select Yes or No for Is the individual Hispanic/Latino? |
| Optional Question A | Select a More Detailed Hispanic/Latino Code. |
| Question 1 | Is the individual from one or more of these races?: American Indian or Alaska Native, If Yes on the form, select either 01 or 03 in the Race Ethnicity dropdown list, depending on the answer to Question 2 as well |
| Optional Question 1a | Select all applicable values for More Detailed Race/Ethnicity Code. This field populates with American Indian/Alaska Native options if that race is selected. |
| Question 2 | If Yes on the form, select either option 02 or 03 in the Race Ethnicity dropdown list, depending on the answer to Question 1 as well |
| Question 3 | Is the individual from one or more of these races?: Asian |
| Optional Question 3a | Select all applicable values for More Detailed Race/Ethnicity Code. This field populates with Asian options if that race is selected. |
| Question 4 | Is the individual from one or more of these races?: Black or African American |
| Optional Question 4a | Select all applicable values for More Detailed Race/Ethnicity Code. This field populates with Black/African American options if that race is selected. |
| Question 5 | Is the individual from one or more of these races?: Native Hawaiian or Other Pacific Islander |
| Question 6 | Is the individual from one or more of these races?: White |
