Tool Search: Enrollments
The Enrollment tool displays all student enrollment occurrences in the district. Because this is a historical perspective, the list could be extensive. By default, enrollments are sorted by grade level first and then by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.
General Enrollment Information
Under General Enrollment Information, some fields are specific to the state of Michigan. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required, and data entry is necessary. For more information on these fields, see the Enrollments article.
Michigan General Enrollment Information Editor
General Enrollment Information Fields
| Field | Description | Location | Reports / Ed-Fi Resources |
|---|---|---|---|
| Start Date Required |
The date when the student's enrollment began. | Database: Enrollment.startDate
Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > startDate |
|
| End Date | The date when the student's enrollment ended. | Database: Enrollment.endDate
Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > endDate |
|
| Service Type Required |
The Service Type indicates the type of enrollment and the intended service the student receives. Service Types include (P) Primary, (S) Partial, and (N) Special Ed Services. | Database: Enrollment.serviceType
Ad hoc Inquiries: |
|
| Local Start Status Required |
Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, the student must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields. | Database: Enrollment.StartStatus
Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > startStatus |
|
| Local End Status | The End Status indicates why a prior year student in grades 7-12 has not enrolled in the district during the current school year. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users cannot save an end-dated enrollment without an assigned End Status. However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date. | Database: Enrollment.endStatus Ad hoc Inquiries: Student > Learner > Active Enrollment > Core elements > localEndStatus |
|
| No Show *Required |
A dropdown of possible reasons a student may have dropped out of school.
*This field is required when State End Status is 300, 310, 320, 330, or 340. |
Database: Enrollment.dropoutCode
Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting elements > dropdoutCode |
State Reporting Fields
The State Reporting Fields editor contains data elements used in state and federal reporting extracts.
Michigan Enrollment State Reporting Fields
State Reporting Field Descriptions
| Field | Description | Location | Reports / Ed-Fi Resources |
|---|---|---|---|
| State Exclude |
Excludes a student from reporting on certain Michigan state reporting extracts and resources. | Database: Enrollment.stateExclude
Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > stateExclude |
|
| Exclude From Ed-Fi MSDS |
Excludes the student from being included in the XMLMSDS reports generated in the ODS. | Database: customEnrollment.excludeMSDS
Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > excludeMSDS |
|
| Section 25 | Used for district-tracking purposes and is not used in state reporting. | Database: customEnrollment.section25
Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment >section25 |
|
| Tuition Funded Enrollment | Indicates a fee is required to be paid by the student's family to attend the public school. | Database: customEnrollment.tuitionFundedEnrollment
Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > tuitionFundedEnrollment |
|
| FTE in General Education | The pro rata share for which the student receives educational programs and/or services from the operating district. | Database: Enrollment.percentEnrolled
Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > percentEnrolled |
|
| Resident District | The LEA Number of the student's resident district. | Database: Enrollment.residentDistrict
Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > residentDistrict |
|
| Serving District | Used for district-tracking purposes and is not used in state reporting. | Database: Enrollment.servingDistrict
Ad hoc Inquiries: Student > Learner > Active Enrollment > Core Elements > servingDistrict |
N/A |
| District Start Date | The date when the student began school in the district. | Database: Enrollment.residentDistrict
Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > districtDate |
|
| S2E2 | The code from the Educational Entity Master (EEM) for the student being educated through a Specialized Shared Educational Entity (S2E2). | Database: customEnrollment.S2E2
Ad hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > S2E2 |
|
| Building Otherwise Attend | Indicates the school the student would have attended if they had not been at their current school. | Database: Enrollment.facilityCode
Ad hoc Inquiries: Student > Learner > Active Enrollment > State Reporting Elements > facilityCode |
|
| School Override | The entity responsible for certifying the collection (if applicable) is generally the entity receiving funding from the state. It may or may not be the entity directly providing education services to the student. | Database: customEnrollment.schoolOverride
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > schoolOverride |
|
| Days Attended Override | The number of days the student attended. If blank, attendance is reported using the MSDS calculation. | Database: customEnrollment.daysAttendedOverride
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > daysAttendedOverride |
|
| Total Possible Attendance Override | The total possible days in attendance from the first day of school, the date of new enrollment, or the beginning of a program (e.g., summer school). If blank, attendance is reported using the MSDS calculation. | Database: customEnrollment.totalAttendanceOverride
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > totalAttendanceOverride |
|
| Other Test Types | This field is used for district-tracking purposes and is not used in state reporting. | Database: customEnrollment.otherTesttype
Ad Hoc Inquiries: Student > Learner > Active Enrollment > Custom Enrollment > otherTestType |
N/A |
