OLR Email Log

This documentation applies to both versions of Online Registration.

Tool Search: OLR Email Log

The OLR Email Log report shows emails that have been sent by Online Registration.

Screenshot of OLR Email LogOLR Email Log  Online Registration Workflow

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This article is for Campus Online Registration (OLR) and Campus Online Registration-Prime (OLR Prime).

    
StepCampus Location
OLR
OLR Prime
Calendar and Enrollment Management
1Create calendars for the next school yearSystem Administration > Calendar > Calendar Wizard
XX
2Roll enrollments forward for the next school year.System Administration > Student > Enrollment Roll ForwardXX
3Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox.System Administration > Calendar > Calendar > Grade LevelsXX
Online Registration Setup
4

Add Languages.

System Administration > Data Utilities > Multi-Language Editor > Language GroupsXX
5Enter language translations that display on Online Registration panels.System Administration > Data Utilities > Multi-Language Editor > OLR Literals BankXX
6Enter language translations that display on Online Registration panels in the dropdown lists.System Administration > Data Utilities > Multi-Language Editor > OLR Lists BankXX
7Create letters to send to parents announcing acceptance or denial based on their applications. Ad hoc Reporting > Letter Designer XX
8Create approval/denial statuses.Census > Online Registration > OLR StatusXX
9Census > Online Registration > OLR Set Up > OLR Set UpXX
10Enable the Online Registration Portal outline link for the active date range on the OLR Setup.System Administration > Custom > Custom TabXX
11Select OLR System Settings.Census > Online Registration > OLR Set Up > OLR System SettingsXX
12Enter registration dates for each school.Census > Online Registration > OLR Set Up > Registration Window by School
X
13Set Document Upload Options.Census > Online Registration > OLR Set Up > Document Upload
X
14Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.)
Census > Online Registration > OLR Set Up > OLR BuilderX

X
15Create Notifications.Census > Online Registration > OLR Setup > OLR Notification Editor
X
16Reference the OLR Information Center to view links to OLR tools.Census > Online Registration > OLR Setup > OLR Information CenterXX
17Create application queues.Census > Online Registration > OLR Queue Setup
X
18Modify application queues.Census > Online Registration > OLR Queue Applications
X

19

Review the Configuration List Editor to verify the appropriate options are in the dropdown lists.Census > Online Registration > OLR Setup > OLR Configuration List EditorXX

Student Application Entry

These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information. 

20Enter Household Information.Portal > Online Registration > HouseholdXX
21Enter Parent/Guardian Information.Portal > Online Registration > Parent/GuardianXX
22Enter Emergency Contact Information.Portal > Online Registration > Emergency ContactXX
23Enter Other Household Children.Portal > Online Registration > Other Household (non-enrolled children)XX
24Enter Student Information.Portal > Online Registration > StudentXX
25Review and complete student registration.Portal > Online Registration > CompletedXX
Process and Analyze Applications
26View applications that have been submitted by year or school and by status.Census > Online Registration > OLR DashboardXX
27

Search for applications by status and begin review and approval of them.

Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent InformationXX
28Run the Audit Reports and Summary Reports.

Census > Online Registration > Audit Reports

Census > Reports > Online Registration Summary

XX
29

Merge list options from the List Bank Replacer from the OLR database into Campus.

Census > Online Registration > OLR List Bank ReplacerXX
30

Merge list options from the List Value Updater from the OLR database into Campus.


Census > Online Registration > OLR List Value Updater
X
31When necessary, mass re-post registration data.Census > Online Registration > Mass Re-Post Applications Data
X
32Review the Data Change Tracker tools to track OLR information being added to Campus.System Administration > Data Change TrackerXX

Report Editor

 

FieldDescription
Report Range Start DateRecords are limited to those reported between the selected dates.
Report Range End DateRecords are limited to those reported between the selected dates.
Email Type

Indicates which type of emails are included in the report.

  • All Email Types
  • Emails to Parents
  • Notifications - emails that were triggered by a notification
Email Status

Indicates which email statuses are included in the report.

  • All Email Statuses
  • Sent - the email was sent, and the addressee should have received it
  • Error - there was an issue in sending the email to the addressee and it has not been sent
  • Processing - the email has not yet been sent to the addressee
Application NumberRecords are limited to those containing the entered Application Number.
Email AddressRecords are limited to those containing the entered Email Address.
Report FormatThe report displays in the selected format. Options include: CSV or PDF.
Include Email Text
PDF Only
When marked, the text content of the reported email(s) is included in the report.
 Export report to: Option to generate the report in either a PDF or CSV format.

Generate the Report

  1. Enter dates between the desired time period to limit records reported to those between the selected dates.
  2. Select an Email Type from the drop list.
  3. Select an Email Status from the drop list.
  4. Enter an Application Number in the field if desired.
  5. Enter an Email Address in the field if desired.
  6. Mark the Include Email Text checkbox if desired. When marked, the text content of the reported email(s) is included in the report.
  7. Select a report format from the Export report to dropdown.
  8. Click Generate Report.

Screenshot of OLR Email Log example PDFOLR Email Log Report (PDF)