| Calendar and Enrollment Management |
| 1 | Create calendars for the next school year | System Administration > Calendar > Calendar Wizard
| X | X |
| 2 | Roll enrollments forward for the next school year. | System Administration > Student > Enrollment Roll Forward | X | X |
| 3 | Review the grade levels associated with each calendar, and if desired, mark the Exclude from Online Registration Calculations checkbox. | System Administration > Calendar > Calendar > Grade Levels | X | X |
Online Registration Setup
|
| 4 | Add Languages. | System Administration > Data Utilities > Multi-Language Editor > Language Groups | X | X |
| 5 | Enter language translations that display on Online Registration panels. | System Administration > Data Utilities > Multi-Language Editor > OLR Literals Bank | X | X |
| 6 | Enter language translations that display on Online Registration panels in the dropdown lists. | System Administration > Data Utilities > Multi-Language Editor > OLR Lists Bank | X | X |
| 7 | Create letters to send to parents announcing acceptance or denial based on their applications. | Ad hoc Reporting > Letter Designer | X | X |
| 8 | Create approval/denial statuses. | Census > Online Registration > OLR Status | X | X |
| 9 | Enter OLR setup information for online registration. | Census > Online Registration > OLR Set Up > OLR Setup | X | X |
| 10 | Enable the Online Registration Portal outline link for the active date range on the OLR Setup. | System Administration > Custom > Custom Tab | X | X |
| 11 | Select OLR System Settings. | Census > Online Registration > OLR Set Up > OLR System Settings | X | X |
| 12 | Enter registration dates for each school. | Census > Online Registration > OLR Set Up > Registration Window by School |
| X |
| 13 | Set Document Upload Options. | Census > Online Registration > OLR Set Up > Document Upload |
| X |
| 14 | Modify fields that appear on pleats using the OLR Builder.
(OLR version has limited functionality.) | Census > Online Registration > OLR Set Up > OLR Builder | X
| X |
| 15 | Create Notifications. | Census > Online Registration > OLR Setup > OLR Notification Editor |
| X |
| 16 | Reference the OLR Information Center to view links to OLR tools. | Census > Online Registration > OLR Setup > OLR Information Center | X | X |
| 17 | Create application queues. | Census > Online Registration > OLR Queue Setup |
| X |
| 18 | Modify application queues. | Census > Online Registration > OLR Queue Applications |
| X |
19 | Review the Configuration List Editor to verify the appropriate options are in the dropdown lists. | Census > Online Registration > OLR Setup > OLR Configuration List Editor | X | X |
Student Application Entry These articles are intended for the parents/guardians entering the registration information. All articles can be saved as a PDF and given to the parent, or made available on the district website. See the Enter Applications article for information on accessing OLR and other important information.
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| 20 | Enter Household Information. | Portal > Online Registration > Household | X | X |
| 21 | Enter Parent/Guardian Information. | Portal > Online Registration > Parent/Guardian | X | X |
| 22 | Enter Emergency Contact Information. | Portal > Online Registration > Emergency Contact | X | X |
| 23 | Enter Other Household Children. | Portal > Online Registration > Other Household (non-enrolled children) | X | X |
| 24 | Enter Student Information. | Portal > Online Registration > Student | X | X |
| 25 | Review and complete student registration. | Portal > Online Registration > Completed | X | X |
| Process and Analyze Applications |
| 26 | View applications that have been submitted by year or school and by status. | Census > Online Registration > OLR Dashboard | X | X |
| 27 | Search for applications by status and begin review and approval of them. | Census > Online Registration > Staff Processing, Student Processing, Health Staff Processing, Parent Information | X | X |
| 28 | Run the Audit Reports and Summary Reports. | Census > Online Registration > Audit Reports Census > Reports > Online Registration Summary | X | X |
| 29 | Merge list options from the List Bank Replacer from the OLR database into Campus. | Census > Online Registration > OLR List Bank Replacer | X | X |
| 30 | Merge list options from the List Value Updater from the OLR database into Campus.
| Census > Online Registration > OLR List Value Updater |
| X |
| 31 | When necessary, mass re-post registration data. | Census > Online Registration > Mass Re-Post Applications Data |
| X |
| 32 | Review the Data Change Tracker tools to track OLR information being added to Campus. | System Administration > Data Change Tracker | X | X |
OLR Email Log Online Registration Workflow
OLR Email Log Report (PDF) 