Tool Search: Migrant Eligibility
The Migrant Eligibility tool captures information for students whose parents/guardians move frequently in an effort to find work or better living conditions. The Federal Migrant Education Program - Title I Part C provides support for these students to be successful in their education. The Federal/State Program Updater Tool can be used with this program.
This article explains how to enter Migrant Eligibility information for an individual student.
See the Migrant Enrollment article to learn how to enter migrant enrollment information for an individual student. See the Program Services: Migrant Services article to learn how to enter migrant services information for an individual student.
Migrant Eligibility ToolSee the Program Participation Tools Tool Rights article to learn about rights needed to use this and related tools.
Enter Migrant Eligibility Information
It is recommended to enter this information when a student has received or is pending approval of their Certificate of Eligibility, prior to entering Migrant Enrollment information.
Migrant Eligibility- Click the New icon. The Migrant Eligibility editor displays.
- Enter the student's Qualifying Arrival Date. This field is required.
- Enter the student's MSIX ID.
- Enter information for the remaining fields on the editor, as appropriate for the selected student.
- Click the Save icon when finished. The new record is visible in the Migrant Editor.
Enter Move Information
The Move Information editor is used to capture information about when the student has moved from one place to another.
Move Information- Enter or select Move Information for each move being documented. Qualifying Move Date is a required field.
- Use the Remove button to remove unnecessary records. Click Add to enter more Move information for the student.
- Enter any other information as appropriate.
- Save.
Print Migrant Eligibility Summary Report
Click the Print icon to display a PDF of the student's Migrant Eligibility records.
Migrant Eligibility Print Summary
Publish Migrant Records from a State Edition to a District Edition
State Edition users can publish Migrant records for an individual student from a State Edition to a District Edition. The Federal Programs Publishing tool is used to publish changes for all students for whom a change has been made.
The owner of the published data can edit it, the recipient of the pushed data cannot. Districts cannot edit data pushed to them from the State, and the State cannot edit data published by the District.
Deleted records automatically update at the District level and do not need to be published.
State Edition - Publish State Records- Create or change an individual student's record in State Edition.
- If you wish to send those changes to District Edition, click the Publish State Records icon.
- A message displays indicating the request has been submitted. Click OK.
- A Migrant record is created in the District Edition.
Migrant Information in Ad hoc
Migrant information is available in the Query Wizard for Student Data Type filters. Fields can be selected from the Student > Learner > Migrant folder.
- The Student > Learner > Migrant fields returns data associated with the Student Migrant Detail editor.
- The Student > Learner > Migrant > Custom_ic_Migrant fields returns data associated with any district defined fields added to the Migrant toolset.
Migrant information entered on the Enrollment editor can be selected from the Student > Learner > Active Enrollment/All Enrollment > State Reporting Elements folder.
Migrant Ad hoc Fields
Field Descriptions
| Field | Description | Ad hoc Field Name |
|---|---|---|
| Qualifying Arrival Date (QAD) (Required) | The calendar date that is documented on the child’s Certificate of Eligibility (COE). This is a required field. | migrant.lastQualifyingArrivalDate |
| Eligibility Expiration Date (EED) | The calendar date on which the child is no longer eligible for Migrant Eligibility Program. This date should initially equal 36 months from the entered arrival date (QAD) . | migrant.eligibilityExpiration Date |
| Program Status | Student's status in the program (e.g. Active, Inactive, Expired). | |
| MSIX ID (Required) | Unique, MSIX system generated identification number assigned to identify a migrant child's consolidated record. | migrant.msixID |
| Qualifying Move Date (Required) | Move Date as approved on Certificate of Eligibility (COE) or the date the student arrived in the district if the COE is in process. | migrant.lastQualifyingMoveDate |
| From Country | The abbreviation code for the country (other than the US) that was the child’s last place of residency immediately prior to the qualifying move. | |
| From State | The US state postal code (CO, NY, MN, etc.) of the state that was the child's last place of residency immediately prior to the qualifying move. | migrant.fromState |
| To State | Identifies the US state postal code (CO, NY, MN, etc.) of the state to which the migrant student is moving. | migrant.toState |
| From City | The name of the city that was the child’s last place of residency immediately prior to the qualifying move. | |
| To City | The name of the city in which the child resided immediately following the qualifying move. | |
| Certificate of Eligibility ID | A field to identify the Certificate of Eligibility (COE) tied to this Migrant Eligibility record. | |
| Comments (up to 255 characters) | Text box that can be used to capture additional information. |
State Edition to DIS-linked District Editions
When data is published from the State Edition to DIS-linked District Editions, logic compares data from the State Edition versus the District Edition. Note the following:
- Users must have statewide access to publish student records.
- There must be at least one state-owned record for the student in order for the Publish State Migrant Records icon to display.
- Only state-owned records can be published.
- For State-linked customers, the Owner column on both the State and District editions displays the district name if the record is a district owned record and 'State' if it is a state owned record. The Filter dropdown allows users to view all records, only state owned records, or only district owned records.
- Deleted records automatically update at the District level and do not need to be published.
District Editions to State Edition
When data is published from the State Edition to DIS-linked District Editions, logic compares data from the State Edition versus the District Edition:
- Only State owned data is published down to districts.
- When the Migrant record being published does not exist at the district, the Migrant record is created at the district.
- When the Migrant record being published exists at the district, data changes made at the State level are updated on the district record.
- When the Migrant record being published exists at the district but no changes exist between the state and district record(s), no update is made.
- When the Migrant record being published exists at the district but the record was deleted in the State Edition, the record is deleted at the district.
Custom Fields
Users can use the Custom Attribute/Dictionary to add District and State Defined fields for Migrant in State and District editions. Custom fields do not sync to the state edition from the district edition. Custom fields are available in Ad hoc reporting.
