Classic View: VA State Reporting > Verified Credit Audit Report > Credit Summary
Search Terms: Verified Credit Audit Report, Credit Summary
The Credit Summary Audit Report lists students' total number of Verified Credits earned for each credit type and course. This information is reported from the Transcript Credit section where Credit Earned and Credit Name fields display.
For information on setting up data to report verified credits, see the Verified Credits Workflow article.
Verified Credit Audit Report - Credit Summary
Report Logic
Credits are included on the reports when they are assigned a VC type on the Credit Group.
Calculations are as follows:
- Sum of the number of credits earned for each distinct credit name.
- Sum the total number of verified credits earned.
- Sum of the total number of verified credits per course (based on the unique course number).
Verified Credits, Verified Substitute and Locally Verified types are included.
If the student has multiple records on their transcript for the same course number, only one record displays for that course with the sum of all verified credits for that course.
Report Editor
The following fields are available for selection.
| Field | Description |
|---|---|
| Report | Selection determines which report generates. In this instance, select Credit Summary. |
| Effective Date | Students who are enrolled as of the entered date in the selected calendar report. If no date is entered, all students who have posted transcript records report. This date defaults to the current date. Enter a new date in mmddyy format or use the calendar icon to choose a new date. |
| Format | The Credit Summary report can be generated in PDF (default), DOCX, Comma Separated (CSV) or HTML. |
| Hide student's first and last name | When marked, student names are not printed on the extract. |
| Grade Selection | Only those students enrolled in the selected grade level report (grades 07-12 or TT only). Instead of selecting students by grade level, an ad hoc filter can be chosen. Only those students in the selected filter who meet the reporting requirements of the report are included. |
| Report Generation | Click the Generate Extract button to display results of the report immediately. Use the Submit to Batch button to choose when the report should generate (best for large selections of students). See the Batch Queue article for more information. |
Report Generation
- Select the Credit Summary option from the Report dropdown list.
- Enter the Effective Date as desired.
- Determine if student names should print on the report. If yes, continue to step 4; if no, mark the Hide student's first and last name.
- Select the Grade Levels or Ad hoc Filter for desired student population on the report.
- Click the Generate Extract button or Submit to Batch button, as desired.
Report Layout
| Data Element | Description | Type, Format and Length | Campus Database | Campus Interface |
|---|---|---|---|---|
| State ID | Reports the state-assigned identifier for the student. | Numeric, 9 digits | Person.stateID | Census > People > Demographics > Person Identifiers > Student State ID |
| Student Number | Reports the locally assigned identifier for the student. | Numeric, 9 digits | Person.student Number | Census > People > Demographics > Person Identifiers > Local Student number |
| First Name | Reports the student's first name. This only reports when the Hide student's first and last name checkbox is NOT marked. | Alphanumeric, 30 characters | Identity.firstName | Census > People > Demographics > Person Information > First Name |
| Last Name | Reports the student's last name. This only reports when the Hide student's first and last name checkbox is NOT marked. | Alphanumeric, 30 characters | Identity.lastName | Census > People > Demographics > Person Information > :Last Name |
| Grade | Reports the grade level of the student's current enrollment. | Alphanumeric, 2 characters | Enrollment.grade | Student Information > General > Enrollments > General Enrollment Information > Grade Level |
| Credit Name | Reports the credit name where the verified credits was earned. | Alphanumeric, 15 characters | TranscriptCredit. creditCode | Student Information > General > Transcripts > Transcript Credit > Credit Name |
| Credit Amount | Reports the total amount of credits for each verified credit type. | Numeric, 3 digits X.XX | TranscriptCredit. creditsEarned | Student Information > General > Transcripts > Transcript Credit > Earned |
| Total Verified Credits | Reports the total amount of verified credits the student has earned. | Numeric, 3 digits X.XX | Calculated value | Calculated value |
| Course Number | Reports the course number where the Verified Credit was earned. | Alphanumeric, 15 characters | Course.number | Student Information > General > Transcripts > Transcript Course Editor > Course Number |
| Course Name | Reports the course name where the Verified Credit was earned. | Alphanumeric, 15 characters | Course.name | Student Information > General > Transcripts > Transcript Course Editor > Course Name |
| Course Credit Amount | Reports the total number of credit amounts earned for each course. If more than one course with the same number and name is on the student's transcripts, the total credits for that course report. | Numeric, 3 digits | TranscriptCourse transcriptField1 | Student Information > General > Transcripts > Transcript Credit > Earned |
| Credit Type | Reports the type of cred the student received, as either:
| Alphanumeric, 15 characters | Calculated value | Calculated value |
