Tool Search: ME State Reporting
The Behavior Report exports student behavior data for upload into the Maine Department of Education's state system.
Maine Behavior Report Editor
Report Logic
Logic determines the report population as follows:
- Report a record for each student behavior offense per resolution associated with the calendar(s) selected in the report editor.
- Student must have at least one enrollment record in the calendar(s) selected in the report editor.
- Students with enrollment records marked State Exclude are excluded from reporting.
- Students with enrollment records marked No Show are excluded from reporting.
- Students in Grade Levels marked Exclude from state reporting are excluded from reporting.
- Students in calendars marked Exclude are excluded from reporting.
- The student's active enrollment record must have a Start Date that is less than or equal to the Effective Date entered on the report editor.
- Students must be a Participant in a Behavior Incident in the the calendar(s) selected in the report editor.
- All Behavior Events regardless of the Behavior Incident Status, so long as they meet all other reporting population requirements are included in the report.
- Behavior Incidents must have a Date of Incident that is less than or equal to the Effective Date entered on the report editor.
- Behavior Events must have State Event Code that is not null.
- Participant Role must equal 'Offender'.
- Only report if Participant Role = Offender has an associated Behavior Resolution where State Resolution Code dictionary Value = RT
- Only report the offender if the Behavior Resolution Duration in School Days is not null.
In order for Weapon data to report properly, Weapon-related Event Types must have a Classification = Weapon (Behavior > Admin > Event Types > Classification)
Behavior Event Types Generating the Extract
- Enter the Effective Date. Data as of this date will report.
- Select which State Grade Levels will report data.
- Select which Calendars will report data.
- Select the report Format. For submission to the state, select the CSV (State Format).
- To further narrow results, select an Ad Hoc Filter (optional).
Decide if you want to generate the report or send the report to the state:
Generate Report Click the Generate Report button to immediately generate the report. The report will appear in a separate window in the designated format.
Submit to Batch Clicking the Submit to Batch button to send the extract to the Batch Queue List. Batch Queue functionality provides the ability to schedule when the extract is generated and allows users to navigate away from the Special Education Report editor while the extract is being built. The Batch Queue List also lets users view and access historical Special Education Reports which were run through the Batch Queue tool.
Send to State Clicking the Send to State button will send the report data to the state system (Synergy). Reports sent to the state will appear in the Web Service Queue List where you can view its current status (Status), view all data sent to the state (View Submission), and review any errors returned from the state (View Result).
This functionality requires proper Web Service Account and Web Service Configuration setup.
Understanding the Behavior Report
Use the table below to better understand what each report column means and how it reports data.
Data Element Label | Business Requirement and Business Rules | Database Location | GUI Location | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| SAUID | NEO Organization ID for the attending SAU. Report the District Number associated with the student's enrollment record. | District.number | System Administration > Resources > District Info > State District Number | ||||||||||||||||||
| State Student ID | The student’s state ID. Report Student State ID. | Person.stateID | Census > Demographics > Student State ID | ||||||||||||||||||
| School ID | NEO Organization ID for the attending school. Report School Number associated with the student's Enrollment record. | School.number | System Administration > Resources > School > School Number | ||||||||||||||||||
| Year Code | School year designation. Concatenate the Start Year and End Year of the School Year associated with the student's Enrollment record with a hyphen. | SchoolYear.startYear SchoolYear.endYear | System Administration > Calendar > School Years | ||||||||||||||||||
| Incident Date | Date when incident occurred. Report Behavior Incident Date of Incident. | BehaviorIncident. timestamp | Behavior > Behavior Management > Incident Detail Information > Date of Incident | ||||||||||||||||||
| Incident Type | Basic description of the incident. Report based on the Behavior Event State Code crosswalk:
| BehaviorType. stateEventCode | Behavior > Behavior Management > Incident Detail Information > Event and Participant Detail > Event Details > State Code | ||||||||||||||||||
| Weapon Type | Description of weapon.
| BehaviorWeapon. BehaviorWeapon. | Behavior > Behavior Management > Incident Detail Information > Event and Participant Detail > Participant(s) Details > Behavior Event Weapon | ||||||||||||||||||
| Resolution Type | Description of resolution.
| BehaviorResolution. BehaviorResolution. | Behavior > Behavior Management > Incident Detail Information > Resolution Details > State Code | ||||||||||||||||||
| Resolution Duration | Number of days duration of the resolution. Report Behavior Resolution Duration in School Days for the associated Behavior Resolution in Resolution Type.
| BehaviorResolution. schoolDaysDuration | Behavior Management > Incident Detail Information > Resolution Details > Duration in School Days |
