Tool Search: Ed-Fi Configuration
The Ed-Fi Configuration tool is used to establish Ed-Fi data resources.
Ed-Fi Configuration
Prerequisites
- Ed-Fi functionality must be enabled via the Enable Ed-Fi System Preference.
- Ed-Fi should be properly configured via the Ed-Fi Configuration tool.
Resource Preferences
Resource Preferences determine which information is sent to Ed-Fi. These options apply to all schools within the district. Some mapping screens may be 'read only' when specific business rules are required by your state.
For each resource, choose Edit or Configure to map items like Scores or Grade Levels to an Ed-Fi Code. These items are called Descriptors.
- Configure displays when preferences have not previously been saved.
- Edit displays when preferences have already been set and saved.
Resources can be expanded by clicking the plus sign or collapsed by clicking the minus sign.
Select a link below to view how to set the Resource Preferences.
- Select the Resource Preferences button for the current school year. This name may vary depending on the Connection Name that was entered when adding the Connection.
- The list of available resources displays.
- Click the Edit or Configure button to modify the resource preferences.
- Click Save when finished mapping the Descriptors.
- Turn the resource preference to ON.
- Close the Resource Preferences when finished.
Any item not mapped DOES NOT REPORT to Ed-Fi.
Wisconsin Ed-Fi Resource Preferences
The following provides details on each Resource and the desired preference for proper reporting with the state of Wisconsin.
| Grades |
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| Discipline Information | |||||||||||||||||||||||||||||||||||||||||||||||||
| Discipline Actions | Behavior Resolution Types are mapped to a State Resolution Code on the Resolution Type tool, then to an Ed-Fi Code. Use the Filter options in the Discipline Descriptors section to find the Behavior Resolution Type and then Fill that item with the desired Ed-Fi Code.   See the Behavior article for more information. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Discipline Incidents | Answer the question at the top of the page on whether to report details on the Incident populating in the Behavior Detailed Description. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Discipline Incident Behavior Associations | Map the Behavior Resolution Removal Reason and Discipline Incident Participation Code Descriptors to the appropriate Ed-Fi Code. See the Behavior article for more information. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Grade Information | |||||||||||||||||||||||||||||||||||||||||||||||||
| Course Transcripts |  | ||||||||||||||||||||||||||||||||||||||||||||||||
| Grades | Map the Grading Tasks, Standards, and Score List Item State Scores to the corresponding Ed-Fi Code. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Grading Periods | Complete the Grading Task/Standard, Grading Period Descriptor, Sequence, Start Date, and End Date field for each school. The filter option at the top of the section can be used to filter by school and/or grade level. The various filter fields determine which information displays. The Fill options can be used to fill the Grading Task, Grading Period Descriptor, Sequence, Start Date, and/or End Date fields.
Grading Period ScenariosCreate a Grading Period record for each Grading Task that you want to send a grade to in Ed-Fi. The Grading Period reports in the Sessions resource where the end date of the Grading Period overlaps that terms start and end dates. Sessions Resource:
School reports a Quarter Grade at the end of each term: Create four Grading Periods
School reports a Semester Grade at the end of the Second and Fourth Quarters:
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| Student Academic Records | Map the Diploma Type and Acheivement Category Descriptors to the corresponding Ed-Fi Code.
Additional Information for Student Academic Records Course Transcript records in Ed-Fi have a required reference to the Student Academic Record resource which requires a Term Descriptor in order to send to the ODS. When Transcript records are manually added to a student’s Transcript tab, there is not a calculated way to determine in which term the student completed the course in order to align it to the proper Student Academic Record. There are two ways in which a Term Descriptor can be assigned to a manually added transcript record:
The Term Descriptor selected in the Ed-Fi Code field reports for all manually added transcript records where the Ed-Fi Transcript Term Override field is blank on the transcript record. This override is also used in all previous years transcript records where a valid term descriptor cannot be determined. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Parent Information | |||||||||||||||||||||||||||||||||||||||||||||||||
| Parents | For 2023-24 Configurations or later: If desired, select the 'Does your LEA want to 'opt-in' to send records for both Parents and Student Parent Association Resources for all students? If not checked, records will still send for Free/Reduced students.' If the checkbox is marked, then Parents records for all students will report based on existing reporting/trigger logic. If the checkbox is not marked, then Parents records for students with an active FRAM Eligibility record with Type = Meal or SES for the current/reporting school year and eligibility is = Free or Reduced will report.
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| Student Parent Associations | Map the Relationship Types to the appropriate Ed-Fi Code. See the Relationship article for more information. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Schedule Information | |||||||||||||||||||||||||||||||||||||||||||||||||
| Course Offerings | Map the Program Clusters to the appropriate Ed-Fi Code. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Sections | Map the Educational Environment Descriptors, Instructional Languages Override to the appropriate Ed-Fi Code. Note: The code from the Language List Attribute Dictionary reports if it matches an Ed-Fi Code. Only add a record in this section if a Language List does not have a matching Ed-Fi Code and needs to be mapped to a non-matching Ed-Fi Code.  Map the Medium Of Instruction Descriptors to the appropriate Ed-Fi Code. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Sessions | Map the Term for each calendar. Select the Ed-Fi Term Type that matches the majority of the sections within the school.
The same Ed-Fi Term Type can be selected for multiple terms if they should be grouped together to make one term. The earliest Start Date and latest End Date will be used in reporting the Sessions resource. When Term Descriptors are changed, a resync on Sessions for the impacted school(s) must be completed. If any dependent data of Sessions has been sent for the prior term, the dependent data will be deleted and inserted with the new Term Descriptor. Dependent resources include Courses, Course Offerings, Sections, Student Section Associations, Staff Section Associations, Grades, and Student Section Attendance Events and can potentially cause a large amount of data in the Event Queue to be processed. Term Descriptor Overrides should only be set on a course or section if it does not use the same term that is set on the Term Schedule in Step #1. A new Sessions resource will be created using the Section Placements to determine the Start and End Dates. When Term Descriptor Overrides are changed, a resync on Sessions for the impacted school(s) must be completed. If any dependent data of Sessions has been sent for the prior term, the dependent data will be deleted and inserted with the new Term Descriptor Override. Dependent resources include Courses, Course Offerings, Sections, Student Section Associations, Staff Section Associations, Grades, and Student Section Attendance Events and can potentially cause a large amount of data in the Event Queue to be processed.Additional Sessions Information
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| Staff Section Association | Map the Teacher Role to the appropriate Ed-Fi Code. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Section Association | Map the Attempt Status Descriptors to the appropriate Ed-Fi Code. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Information | |||||||||||||||||||||||||||||||||||||||||||||||||
| Students | The checkbox at the top of the page allows users the option to report Legal Identities in the Students and Student Education Organization Associations resources. Map the Birth Country,Birth State, and Visa Types to the appropriate Ed-Fi Codes. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Graduation Plans | For Department of Corrections Only: Graduation Plans need to be sent both at the district-level and school-level for Wisconsin Department of Corrections only starting with 2021-22 school year. A checkbox at the top of the Graduation Plans resource preferences allows the DoC to report Graduation Plans data by school. Users will need to mark the checkbox, click Save, and then navigate back to the Graduation Plans resource preferences in order to see the updated mappings once the checkbox has been marked. Map the Graduation Plans and Academic Subjects to the appropriate Ed-Fi Codes.   | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student CTE Program Associations | Map the Program Area Participation and Program Clusters to the appropriate Ed-Fi Codes.   | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Education Organization Associations | Answer the following question at the top of the page. "Does your LEA want to 'opt in' to send student addresses for DHS/DPI student matching for the 'immunization Registry' project?'
Student Characteristic Descriptors - Economic Disadvantaged: An indication of inadequate financial condition of an individual's family. Select the Eligibility Type, Eligibility, and Source options that will be included in the mapping.
Student Characteristic Descriptors - Immigrant: Indicates the student has been identified as Immigrant.
Student Characteristic Descriptors - Migrant: Indicates the student has been identified as Migrant.
Student Characteristic Descriptors - Military Status: Reports the student's relationship with a Guardian that has an active Military Connections record. Only add an Ed-Fi Code to the Impact Aid Employment Statuses that indicate the student should report as Parent in Military.
Student Characteristic Descriptors - SATA: Identification of whether or not a student is expected to take the general or alternate assessment.
Student Characteristic Descriptors - Single Parent: Indicates the student has been identified as a Teen Single Parent.
Select the appropriate Ed-Fi Code for the Disability Descriptors. Note: This mapping is not used for Public Profiles.
Select the appropriate Ed-Fi Code for the Race Descriptors: The general racial category which most clearly reflects the individual’s recognition of his or her community or with which the individual most identifies.
Select the appropriate Ed-Fi Code for the Student Language Override: The language the individual uses to communicate.
Select the appropriate Ed-Fi Code for the Tribal Affiliation Descriptors.
Select the appropriate Ed-Fi Code for the Ancestry Ethnic Origin Descriptors.
Select the appropriate Ed-Fi Code for the Primary Learning Device Access Descriptors.
Select the appropriate Ed-Fi Code for the Primary Learning Device Provider Descriptors.
Select the appropriate Ed-Fi Code for the Primary Learning Device Away From School Descriptors.
Select the appropriate Ed-Fi Code for the Internet Access in Residence Descriptors.
Select the appropriate Ed-Fi Code for the Internet Access Type in Residence Descriptors.
Select the appropriate Ed-Fi Code for the Barrier to Internet Access in Residence Descriptors.
Select the appropriate Ed-Fi Code for the Internet Performance Descriptors.
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| Student Education Organization Responsibility Associations | No additional configuration is needed. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Homeless Program Associations | Map Homeless Primary Nighttime Residence and Homeless Unaccompanied Youth. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Language Instruction Program Associations | Map the EL Service Type Codes. The filter option at the top of the section can be used to filter by Behavior Resolution Type, State Code, and/or Owner. The various filter fields determine which information displays. The Fill options can be used to fill the Ed-Fi Code fields. Map the EL Program Status to the appropriate Ed-Fi Codes.  | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Program Associations | No additional configuration is needed. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student School Associations | Map the State Enrollment Types and Enrollment State End Statuses.
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| Student School Food Service Program Associations | Map the POS Eligibility Codes. | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Special Education Program Associations | Map the Enrollment Special Ed Environmental Settings, Enrollment Special Exit Reason, and Disability Descriptors.   | ||||||||||||||||||||||||||||||||||||||||||||||||
| Student Special Education Program Eligibility Associations | No additional configuration is needed. | ||||||||||||||||||||||||||||||||||||||||||||||||
Map the Count Date Receiving Service Descriptors.
Map the Residency Status Descriptors.(For 2023-24 Configurations or later only)
