PATH: MT State Reporting > MT Extracts > Extract Type > Fall Enrollment Count
The Fall Enrollment Count Extract contains data about fall attendance counts.
Image 1: Fall Enrollment Count Extract
The extract can be generated in the following formats:
- State Format (TSV)
- HTML
- CSV
- XML
Use the State Format when all data has been reviewed for accuracy and information is ready to be uploaded. Use one of the other formats for data review and testing.
Image 2: Example of the Fall Enrollment Count Extract - HTML Format
Generating the Fall Enrollment Count
- Select Fall Enrollment Count from the Extract Type dropdown list.
- Select the desired Format.
- Choose the desired calendars from the Calendar list.
- Click the Generate Report button. The extract will display in a new window in the selected format.
Header Layout
Data Element | Description | Type, Format and Length | Campus Database | Campus Interface |
|---|---|---|---|---|
Record Type | The abbreviation for the type of file extract generated. This will always report as HD. | Alphanumeric, 2 characters | Not dynamically stored | Not dynamically stored |
Date | The most recent date the file was generated. | Date field, 10 characters | Not dynamically stored | Not dynamically stored |
Time | The most recent time the file was generated. | Time field, 8 characters | Not dynamically stored | Not dynamically stored |
Version | The most current version of the file interface specification and references to the application system. This field will always report as MT9.1. | Alphanumeric, 5 characters | Not dynamically stored | Not dynamically stored |
Extract Layout
Data Element | Description | Type, Format and Length | Campus Database and UI Location |
|---|---|---|---|
Record Type | Always reports a value of "AF" which stands for Attendance Fall Count. | Alphanumeric, 2 characters | N/A |
| District Number | Unique identifier assigned to the district by the OPI. | String, 4 digits Number is zero padded when necessary. | District.number System Administration > Resources > District Information > State District Number |
| School Number | This is a unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled. | Numeric, 4 digits | School.number System Administration > Resources > School > School Number |
| Calendar Number | This is a unique system number that identifies the calendar(s) chosen on the extract editor. | Numeric, 1-3 digits | Calendar.number Student Administration > Calendar > Calendar > Calendar Info |
| State ID | The reporting student's unique 9-digit statewide student ID number. | String, 9 characters Number is zero padded when necessary. | Person.stateID Census > People > Demographics > Student State ID |
| Local ID | Unique student ID number assigned by the school of enrollment. | Numeric, 15 digits | Person. studentNumber Census > People > Demographics > Person Identifiers > Student ID |
| Last Name | The reporting student's legal last name. | Alphanumeric, 40 characters | Person.lastName Census > People > Demographics > Last Name |
| First Name | The reporting student's legal first name. | Alphanumeric, 35 characters | Person.firstName Census > People > Demographics > First Name |
| Fall Count Absent | Portion of Count Date absent (in decimal form). If a student is present all day, this field reports 0. If the student is absent all day, this field reports 1.0. | Numeric, 5 digits 0.000 | Enrollment. attendanceFallSnapshot Student Information > General > Enrollments > State Reporting Fields > Fall Absent |
| Exclude Fall ANB | Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:
If ‘Exclude Fall ANB’ checkbox is checked, report Y. Else, report N | Alphanumeric, 1 character | Enrollment.truantSem1 Student Information > General > Enrollments > State Reporting Fields > Exclude Fall ANB |
| Aggregate Hours of Instruction | The hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled. The Fall Aggregate Hours of Inst field must equal F, T, H, Q, N or null. | String, 1 character | Enrollment. membershipFallSnapshot Student Information > General > Enrollments > State Reporting Fields > Fall Aggregate Hours of Inst. |
| Job Corps | Indicates if the student is enrolled in Job Corps during the Fall Enrollment Count. | Alphanumeric, 1 character | Enrollment.jobCorpsFall Student Information > General > Enrollment > Job Corps |
| MT Youth ChalleNGe | Indicates if the student is enrolled in the MT Youth ChalleNGe during the Fall Enrollment Count. | Alphanumeric, 1 character | Enrollment. Student Information > General > Enrollment > MT Youth ChalleNGe |
| Age 19 or 20 Eligible for ANB | Report Y if Age 19 or 20 Eligible for ANB during the Fall Attendance Count is checked. Else, null | Date MM/DD/YYYY | Enrollment.ageEligibleFall Student Information > General > Enrollment > Age 19 or 20 Eligible for ANB |
| Indian Lang. Immersion Prg | Indicates the student participated in an Indian Language Immersion Program during the Fall Attendance Count. | Alphanumeric, 1 character | Enrollment. Student Information > General > Enrollment > Indian Lang. Immersion Prg. |
| Year | The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year. | String, 4 characters | Calendar.endYear System Administration > Calendar > School Years > End Year |
