Tool Search: SLDS
The Student ADM By Enrolling Org Report extract type enhances Vermont's ability to efficiently and accurately manage, analyze, and use education data.
Example Extract EditorReport Logic
- All students with an Enrollment on or prior to the Effective date selected on the editor are considered for reporting.
- To report, students must have one of the following selected for ADM Type:
- R: Resident Student
- S: State Place Student
- O: Other
- If no ADM Type is selected, the student does not report.
- To report in the Tuition Student Official 05 Submission, students must have the Tuition Student checkbox marked (Student Information > General > Enrollments > State Reporting Fields > Tuition Student).
Report Editor
| Field | Description |
|---|---|
| Submission Code for File Name | The report naming convention based on the submission time frame of the report. |
| Extract Type | 2 TS Stu ADM ByEnrollingOrg |
| Effective Date | The date from which data is pulled for the report. |
| Format | Determines the format for the report. Use State Submission when submitting the final data. Use HTML for data review and testing. |
| Select Calendars | The calendar(s) from which data is pulled for the report. This option is only available when you select HTML for the File Format and can assist you with verifying data for individual calendars. |
Generate Report Submit to Batch | Users have the option of submitting the report request to the batch queue by clicking Submit to Batch instead of Generate Extract. This process allows larger reports to generate in the background without disrupting the use of Campus. |
Report Layout
| Element | Logic | Format and Length | Campus Database | Campus Location |
|---|---|---|---|---|
| ADMINID | The VT AOE assigned unique identifier for the Supervisory Union/District that is submitting data. | Alphanumeric, 6 characters | District.number | School & Disrict Settings > District Information > District Detail > State District Number |
| ENRORGID | The VT AOE assigned unique identifier for an organization providing direct instructional or educational services. | Alphanumeric, 6 characters | School.number | Student Information > Enrollments > State Reporting Fields > New Place of Enrollment |
| PERNUMBER | The VT AOE assigned unique student identifier. This number is distinct for each student over time. | Numeric, 10 digits | Person.stateID | Census > People > Demographics > Person Identifiers > Student State ID. |
| CURRGRADE | The current grade level or primary instructional level at which a student received services in a school or educational institution. | Alphanumeric, 2 characters | Enrollment.stateGrade | Student Information > Enrollments > State Reporting Fields > Grade |
| OOSORGNAME | The full, legally accepted or popular name of an out-of-state education organization. | Alphanumeric, 55 characters | EnrollmentVT.outStateEducationName | Student Information > Enrollments > State Reporting Fields > Out State Education Name |
| OOSORGADDR1 | The first line of the street/city/state/zip portion of the address of an out-of-state education organization. | Alphanumeric, 50 characters | EnrollmentVT.outStateEducationAddress | Student Information > Enrollments > State Reporting Fields > Out State Education Address |
| OOSORGCITY | The city/town portion of the address of an out-of-state education organization. | Alphanumeric, 55 characters | EnrollmentVT.outStateEducationCity | Student Information > Enrollments > State Reporting Fields > Out State Education City |
| OOSORGSTATE | The state portion of the address of an out-of-state education organization. | Alphanumeric, 2 characters | EnrollmentVT.outStateEducationState | Student Information > Enrollments > State Reporting Fields > Out State Education State |
| OOSORGZIP | The zip code portion of the address of an out-of-state education organization. | Alphanumeric, 11 characters | EnrollmentVT.outStateEducationZipCode | Student Information > Enrollments > State Reporting Fields > Out State Education Zip Code |
| ADMTDIST | The VT AOE assigned unique identifier for the town district of residence. | Alphanumeric, 6 characters | Enrollment.residentDistrict | Enrollments > State Reporting Fields > Resident District |
| ADMTYP | The ADM Type (Resident/State Placed). | Alphanumeric, 1 characters | EnrollmentVT.admType | Enrollments > State Reporting Fields > ADM Type |
| ADMFPSTAT | The student's full/part-time status as determined by the Vermont State Board of Education rule. | Alphanumeric, 1characters | EnrollmentVT.fullPartTimeStatus | Enrollments > State Reporting Fields > Full-Part Time Status |
| ADMHOURS | The number of hours in school the part-time student is expected to attend each week. | Numeric, 4 digits | EnrollmentVT.partTimeHours | Enrollments > State Reporting Fields > Part Time Hours |
| ADMDAYS | The number of ADM days a student is enrolled and receiving services in a district. | Numeric, 4 digits | Enrollment.overrideAdm | Enrollments > State Reporting Fields > ADM Days |
| SY | The school year for which data is being submitted. | Numeric, 4 digits YYYY | N/A | N/A |
