Tool Search: CRDC Submission Flat File
The Civil Rights Data Collection (CRDC) Submission Flat File tool allows users to generate a CSV report in the accepted flat file format that can be uploaded to the CRDC system for the 2025-2026 reporting period.
After generating the CRDC Submission Flat File report and opening it within Excel, the "SCH_ID" field will sometimes be truncated as scientific notation rather than the string of numbers. Whenever the "SCH_ID" field is truncated, the file cannot be properly read by the CRDC data collection submission system. The CRDC's website can be used to help resolve this issue before uploading the file.
CRDC workflow
Follow these links to access articles addressing each step of the CRDC Submission process.
| Step 1: Review getting started guide
Step 2: Create Ad hoc filters Step 3: Complete mapping (CRDC Setup tool) |
Step 4: Generate Survey Results
Step 5: Answer questions (CRDC Maintain Survey Results tool) Step 6: Generate CRDC Submission Flat File |
Upon submission of the CRDC flat file to the Office of Civil Rights, some districts may receive an error message “LEA IDs should be 7 characters, school IDs should be 12 characters. Please correct the form IDs.”
Campus calculates the SCH_ID by using the NCES District ID (Sys Admin > Resources > District Info > NCES District ID) and the School NCES Number (Sys Admin > Resources > School > School Info > School NCES Number). If these fields are not filled in, the tool uses the State School Number. The error is received because the number submitted is not 12 characters long as required. Make sure the NCES ID and School NCES Number are entered in Campus so that the correct 12 characters are submitted rather than the State School Number.
CRDC Submission Flat File
Generate the flat file for submission.
Generate CRDC Survey Results Editor
| Field | Definition |
|
|---|---|---|
| Version | Displays the CRDC version for which the flat file is generated. | |
| School Year |
Allows the user to select the school year in which the flat file is generated. | |
| Select Modules |
Allows the user to select specific modules or all modules in which the Submission Flat File is generated. | |
| Select Schools | Allows users to select specific schools or all schools in which the Submission Flat File is generated.
Note: The schools displayed will vary depending on the school year selected.
| |
| Generate | Generates the CRDC Submission Flat File. | |
Generate the CRDC Submission Flat File
- The file will be generated for the current Version (2023-2024).
- Select the School Year in which the file is being generated.
- Select All Modules to generate the flat file for all category modules or Select Modules to generate the flat file for specific modules.
- Select All Schools to generate the flat file for all schools or Select Schools to generate the flat file for specific schools.
- Click Generate.
- The Submission Flat File generates in CSV format. The first column is the 12 digit NCES School Number without the dash. If the NCES School number is blank, the state school number is reported.
Tool Rights
In order to use the Submission Flat File tool, users must have rights to the tool within their own district.
Read - Access and generate the reportCRDC Submission Flat File.
Write - Provides no function for this tool
Add - Provides no function for this tool
Delete - Provides no function for this tool
For more information about Tool Rights and how they function, see this Tool Rights article.
