ASSA Student Sent

Last Modified on 01/12/2026 3:04 pm CST

Tool Search: ASSA

The ASSA Student Sent Report provides a list of sent students by receiving district and grade level.

ASSA Student Sent Report Editor

Report Logic

Provide a count for each non-consolidated student enrollment with a Start Date <= extract editor End Date and End Date of null or >= extract editor Start Date (at any point within the extract editor Start and End Date range), when the following are true:

  • No Show box is NOT checked.
  • When extract editor > State Exclude = Exclude State Exclude Enrollments:
    • Only enrollments with State Exclude NOT checked report.
  • When extract editor > State Exclude = Include State Exclude Enrollments:
    • Enrollments with State Exclude checked OR not checked may report.
  • When extract editor > State Exclude = Only State Exclude Enrollments:
    • Only report records for students with State Exclude checked.
  • When Attending District is blank and does not match the State District Number of the Campus district.
  • When the enrollment's Tuition Code is NOT '06' or '07'.


Consolidated Enrollments

When the student has any enrollments on or between the extract editor date range that match on the following fields, the student must only be counted once for these enrollments, with the reported enrollment prioritized by the following: Primary enrollment, then latest (or blank) End Date, then latest Start Date, then the highest 'enrollmentID'.
  • School Entry Date
  • County Code Attending
  • District Code Attending
  • School Code Attending
Record counts are separated by Attending District.
  • Top record per separated Attending District group lists the State District Number beneath the "Line" column and the District Name in the Enrollment Category column.
  • The second record lists the Attending District number and Name of the Attending District.
  • An Attending District group (local district through the highest grade level) reports when any student in the extract calendars selected have a reporting enrollment with Attending District is not Null.
    • An Attending District group reports only once on the report.
    • All applicable students report within their assigned Attending District group.
  • Each record group must be separated by a blank row as seen in the image below.
Students without State IDs:
  • When 'Students w/o stateIDs' is NOT checked on the extract editor:
    • Return a record for students with a null and non-null Student State ID
  • When 'Students w/o stateIDs' is checked on the extract editor:
    • Return a record for only students with a null Student State ID

The student's enrollment must be active on at least 1 day included in the report.

  • When a student has more than one enrollment during the extract editor date range, each enrollment is included separately on the report, unless it is consolidated or excluded.

Exclude enrollments:

  • In calendars with 'Exclude' checked.
  • With a grade that is grade-level excluded.
  • With 'No Show' checked.
  • With Tuition Code of '06' or '07'.

Report Editor

Field

Description

Extract Type

Determines which ASSA extract generates. For this extract, select Student Sent.

Reporting Period Start Date

The extract Start Date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Reporting Period End Date

The extract End Date. Dates are entered in mmddyy format or can be chosen using the calendar icon.

Students w/o state IDsIncludes students with a blank State ID field.
(Census > People > Demographics > Student State ID)
Include Student Detail ReportGenerates the ASSA School Detail when checked. The Detail report begins on page 3 of the file and displays a record for each student included on the Summary report on page 1. Records are sorted by State School Number, then by Enrollment Category, then by State ID.
State ExcludeDrop list options:
  • Exclude State Exclude Enrollments (default)
  • Include State Exclude Enrollments
  • Only State Exclude Enrollments
Ad Hoc FilterSelect an Ad hoc filter to limit report results to students who meet filter requirements.

Format

Determines how the report displays. Drop list options:

  • PDF (State Format)
  • DOCX
  • CSV

Calendar Selection

Select the calendar of enrollment from which to pull student data. Calendars can be chosen by the active year, school name, or year. Selection of at least one calendar is required.

Report Generation OptionsChoose Generate Extract to display the results immediately. Select the Submit to Batch option to generate the report at a specified time. This option is helpful when generating large amounts of data.

Generate the Report

  1. Select Student Sent from the Extract Type dropdown list.
  2. Enter a Reporting Period Start Date in the format mm/dd/yyyy or click the calendar icon and select a date.
  3. Enter a Reporting Period End Date in mmddyyyy format or by clicking the calendar icon and selecting a date.
  4. Check the Students w/o state IDs and/or Include Student Detail Report boxes (when such filtering is desired).
  5. Select the appropriate Exclude option (Exclude State Exclude Enrollments is the default).
  6. Select an Ad hoc filter to limit report results to students who meet filter requirements.
  7. Select the Report Format in which you wish to generate the report.
  8. Select at least one Calendar from the list of options.
  9. Click the Generate Extract button. The report displays in the selected format.

Example Reports

The report includes a Date/Time stamp to indicate when the report was generated. 

ASSA  Student Sent Summary Report 


ASSA Student Sent Detail
(Generates when the 'Include Student Detail Report' option is selected on the report editor)


Report Layout 

ASSA Student Sent Summary 

Data Element NameDescriptionLocation
LineThe report line.
Mapped from the state's State Grade Level codes used in the NJSLEDS SID Management extract.
C1, C2, D1, D2, 01 - 28, 37 - 39

The top row of each Attending District group contains the local State District Number.		 Calendar > Grade Levels > State Grade Level Code
Enrollment Categories
  • Report the enrollment's Program Type when Program Type NOT = null or MG.
  • When Program Type = null or MG:
    • Include students in the appropriate Line based on their enrollment's mapped State Grade Level:
C1 = State Grade of: 3H
C2 = State grade of: 4H, 5H
D1 = State Grade of: 3F
D2 = State Grade of: 4F, 5F
Line 01 = State Grade of: DH, KH
Line 02 = State Grade of: DF, PF, KF
Line 03 = State Grade of: 01
Line 04 = State Grade of: 02
Line 05 = State Grade of: 03
Line 06 = State Grade of: 04
Line 07 = State Grade of: 05
Line 08 = State Grade of: 06
Line 09 = State Grade of: 07
Line 10 = State Grade of: 08
Line 11 = State Grade of: 09
Line 12 = State Grade of: 10
Line 13 = State Grade of: 11
Line 14 = State Grade of: 12
Line 15 = State Grade of: PG
Line 16 = State Grade of: A2
Line 17 = State Grade of: A1
Line 18 = Sum of Lines C1 thru 17

Line 19 = 

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 3H, 3F, 4H, 4F, 5H, 5F, DH, DF, PF, 01, 02, 03, 04, 05, KF or KH
  • If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 20 =

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 06, 07, 08
  • If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 21 = 

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 09, 10, 11, 12
  • If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 28 = Sum of Line 19, 20, and 21
Line 37 = Program Type Code = 56
Line 38 = Program Type Code = 57
Line 39 = Sum of all individual line totals above.

Student Information > Special Ed > State Reporting > Special Ed Status


Student Information > Special Ed > State Reporting > Primary Disability


Total Sent, Full TimeReports the total number of sent full-time students by grade or special education category in the selected school, enrolled on October 14.Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)
Total Sent, Shared TimeReport the total number of shared-time students sent by grade or special education category in the selected school, as of October 14.

These students attend two different schools on the same day. Shared-time arrangements are not limited to those involving a program provided by a county vocational school.		Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)
Low Income Sent, Free Lunch - Full TimeReports the total number of sent full-time free lunch students for each grade and special education level in the selected school, enrolled on October 14. The free lunch sent count is a subset of the total sent count.

Students are counted as Free Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F.


Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)
Low Income Sent, Free Lunch - Shared TimeReports the total number of sent shared-time free lunch students for each grade and special education level in the selected school, enrolled on October 14. The free lunch sent count is a subset of the total sent count.

Students are counted as Free Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F.

Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free
Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)
Low Income Sent, Reduced Lunch - Full TimeReports the total number of sent full-time reduced lunch students for each grade and special education level in the selected school, enrolled on October 14. The reduced lunch sent count is a subset of the total sent count.

Students are counted as Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes R.

Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Reduced

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)
Low Income Sent, Reduced Lunch - Shared TimeReports the total number of sent shared-time reduced lunch students for each grade and special education level in the selected school, enrolled on October 14. The reduced lunch sent count is a subset of the total sent count.

Students are counted as Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes R.

Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Reduced

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Reduced
Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)
LEP Sent, LEP Not Low Income - Full TimeThe LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student does NOT have a FRAM record that meets the following F or R criteria:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced
Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)
LEP Sent, LEP Not Low Income - Shared Time

The LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.


Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student does NOT have a FRAM record that meets the following F or R criteria:


If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced
Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)
LEP Sent, LEP & Low Income - Full TimeThe LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Students are counted as Free/Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F or R.

Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option


    1. Alternative Program = N
    2. Identified Date <= Reporting Period End Date
    3. Program Exit Date of null or > Reporting Period End Date

Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced

If "Use Enrollment Programs" is not checked on the report editor option.

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced
Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)
LEP Sent, LEP & Low Income - Shared TimeThe LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Students are counted as Free/Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F or R.

Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option


    1. Alternative Program = N
    2. Identified Date <= Reporting Period End Date
    3. Program Exit Date of null or > Reporting Period End Date

Student has a FRAM record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= extract Reporting Period End Date
  3. End Date >= extract Reporting Period End Date
  4. Eligibility = Free or Reduced
Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)
Speech Only, Sent - Full TimeThe Speech Only count is a subset of the total sent count. Students are counted in the Speech Only column in the ASSA if the NJSLEDS Special Education Classification includes:
17: Eligible for Speech-Language Services

Student's enrollment has:

  1. Special Ed Status = Y
  2. Primary Disability = 17
  3. State Reporting Fields > Shared Time NOT = Checked
If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Student Information > Special Ed > State Reporting > Special Ed Status


Student Information > Special Ed > State Reporting > Primary Disability


Speech Only, Sent - Shared TimeThe Speech Only count is a subset of the total sent count. Students are counted in the Speech Only column in the ASSA if the NJSLEDS Special Education Classification includes:
17: Eligible for Speech-Language Services

Student's enrollment has:

  1. Special Ed Status = Y
  2. Primary Disability = 17
  3. State Reporting Fields > Shared Time = Checked

If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Student Information > Special Ed > State Reporting > Special Ed Status


Student Information > Special Ed > State Reporting > Primary Disability


ASSA Student Sent Detail

This information is provided when the 'Include Student Detail Report' checkbox is marked on the extract editor. The Detail report displays a record for each student included on the Summary report. Records are sorted by Enrollment Category and then by State ID.

Data Element Name

Description

Location

State ID

A unique identifier assigned to the student by the state.


Numeric, 10 digits

Census > People > Demographics > Person Identifiers > State ID


Person.stateID

Last Name

The student's legal last name.



Alphanumeric, 50 characters

Census > People > Identities > Person Information > Last Name


Identity.lastName

First Name

The student's legal first name.



Alphanumeric, 30 characters

Census > People > Identities > Person Information > First Name


Identity.firstName

AgeThe student's age based on the student's Birth Date on the extract Reporting Period End Date.

Numeric, 2 digits

Census > People > Demographics > Person Information > Birth Date




Identity.birthDate

LineThe report line.
Mapped from the state's State Grade Level codes used in the NJSLEDS SID Management extract.

C1, C2, D1, D2, 01 - 28, 37 - 39		System Administration > Calendar > Calendar > Grade Levels > State Grade Level Code

Enrollment Category

  • Report the enrollment's Program Type when Program Type NOT = null or MG.
  • When Program Type = null or MG:
    • Include students in the appropriate Line based on their enrollment's mapped State Grade Level:
C1 = State Grade of: 3H
C2 = State grade of: 4H, 5H
D1 = State Grade of: 3F
D2 = State Grade of: 4F, 5F
Line 01 = State Grade of: DH, KH
Line 02 = State Grade of: DF, PF, KF
Line 03 = State Grade of: 01
Line 04 = State Grade of: 02
Line 05 = State Grade of: 03
Line 06 = State Grade of: 04
Line 07 = State Grade of: 05
Line 08 = State Grade of: 06
Line 09 = State Grade of: 07
Line 10 = State Grade of: 08
Line 11 = State Grade of: 09
Line 12 = State Grade of: 10
Line 13 = State Grade of: 11
Line 14 = State Grade of: 12
Line 15 = State Grade of: PG
Line 16 = State Grade of: A2
Line 17 = State Grade of: A1
Line 18 = Sum of Lines C1 thru 17

Line 19 = 

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 3H, 3F, 4H, 4F, 5H, 5F, DH, DF, PF, 01, 02, 03, 04, 05, KF or KH
If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 20 =

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 06, 07, 08
If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 21 = 

  • Special Ed Status = Y
  • Primary Disability = 01, 02, 03, 04, 05, 06, 07, 08, 09, 10, 11, 12, 13, 14, 15, or 16
  • State Grade of: 09, 10, 11, 12
If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Line 28 = Sum of Line 19, 20, and 21
Line 37 = Program Type Code = 56
Line 38 = Program Type Code = 57
Line 39 = Sum of all individual line totals above.

Student Information > Special Ed > State Reporting > Special Ed Status 


Student Information > Special Ed > State Reporting > Primary Disability


Total Sent - Full Time

Reports the total number of full-time students by grade or special education category in the selected school, enrolled on October 14.

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)

Total Sent - Shared Time

Report the total number of shared-time students by grade or special education category in the selected school, enrolled on October 14.

These students attend two different schools in one day. Shared-time arrangements are not limited to those involving a program provided by a county vocational school.

Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)

Low Income Sent, Free Lunch - Full Time

Reports the total number of sent full-time free lunch students for each grade and special education level in the selected school, enrolled on October 14. The free lunch sent count is a subset of the total sent count.

Students are counted as Free Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F.

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Free, where:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)

Low Income Sent, Free Lunch - Shared Time

Reports the total number of sent shared-time free lunch students for each grade and special education level in the selected school, enrolled on October 14. The free lunch sent count is a subset of the total sent count.

Students are counted as Free Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F.

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Free, where:


If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)

Low Income Sent, Reduced Lunch - Full Time

Reports the total number of sent full-time reduced lunch students for each grade and special education level in the selected school, enrolled on October 14. The reduced lunch sent count is a subset of the total sent count.

Students are counted as Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes R.

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Reduced, where:


If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)

Low Income Sent, Reduced Lunch - Shared Time

Reports the total number of sent shared-time reduced lunch students for each grade and special education level in the selected school, enrolled on October 14. The reduced lunch sent count is a subset of the total sent count.

Students are counted as Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes R.

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Reduced, where:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)

LEP Sent, LEP Not Low Income - Full Time

The LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student does NOT have a FRAM record with FRAM>Eligibility Detail>Eligibility = Free or Reduced, where:


If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)


LEP Sent, LEP Not Low Income - Shared Time

The LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.


Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student does NOT have a FRAM record with FRAM>Eligibility Detail>Eligibility = Free or Reduced, where:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)


LEP Sent, LEP & Low Income - Full Time

The LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Students are counted as Free/Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F or R.

Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Free or Reduced, where:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (not checked)




LEP Sent, LEP & Low Income - Shared Time

The LEP counts are subsets of the total sent count.

Students are counted as LEP students if they have an LEPProgramStartDate and do not have LEPProgramCompletionDate.

Students are counted as Free/Reduced Lunch in the ASSA if the NJSLEDS FreeandReducedLunchStatus includes F or R.


Student has an LEP record with:

If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Identified Date <= Reporting Period End Date
  3. Program Exit Date of null or > Reporting Period End Date

Student has a FRAM record with FRAM>Eligibility Detail>Eligibility = Free or Reduced, where:


If "Use Enrollment Programs" is checked on the report editor option

  1. Alternative Program checkbox = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

If "Use Enrollment Programs" is not checked on the report editor option

  1. Alternative Program = N
  2. Start Date <= Reporting Period End Date
  3. End Date >= Reporting Period End Date

Student Information > General > Enrollments > State Reporting Fields > Shared Time (checked)


Speech Only, Sent - Full TimeThe Speech Only count is a subset of the total sent count. Students are counted on the Speech Only column in the ASSA if the NJSLEDS Special Education Classification includes:
17: Eligible for Speech-Language Services

Student's enrollment has:

  1. Special Ed Status = Y
  2. Primary Disability = 17
  3. State Reporting Fields > Shared Time NOT = Checked

If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Student Information > Special Ed > State Reporting > Special Ed Status

Student Information > Special Ed > State Reporting > Primary Disability
Speech Only, Sent - Shared TimeThe Speech Only count is a subset of the total sent count. Students are counted on the Speech Only column in the ASSA if the NJSLEDS Special Education Classification includes:
17: Eligible for Speech-Language Services

Student's enrollment has:

  1. Special Ed Status = Y
  2. Primary Disability = 17
  3. State Reporting Fields > Shared Time = Checked

If there are multiple State Reporting Special Ed records that are active on the effective date or meet the criteria, then reports from the most recent record.

Student Information > Special Ed > State Reporting > Special Ed Status

Student Information > Special Ed > State Reporting > Primary Disability


Previous Version

ASSA Student Sent (New Jersey) [.2211-.2307]

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