Tool Search: Full-Time Virtual Programs
The Full-Time Virtual Programs Data Collection extract collects data specific to the programs and students participating in them. The data collection aims to capture student information, such as the student’s name, grade, and program entry/exit date. This information is used to ensure:
- Equity of programs and opportunities for all students regardless of instructional environment.
- Equity of supports that enhance student success.
- Alignment to content standards and LEA curriculum.
- Rigorous teaching and learning are comparable to the face-to-face classroom.
Full-Time Virtual Programs Editor
Report Logic
The student must be enrolled in a Full-Time Virtual Program or have participated within the selected start and end date.
|
| The report can be run in the active year and any prior years. |
Report Editor
| Field | Description |
|---|---|
| Start Date | The first date used to return data. Dates can be entered in mmddyy format, or use the calendar icon to select a date. |
| End Date | The last date used to return data. Dates can be entered in mmddyy format, or use the calendar icon to select a date. |
| Run Date | Defaults to the current date. |
| File Identifier | The submission number. |
| Format | The format in which the report generates:
|
| Grade | The grade level(s) of the students included in the report. |
| Ad Hoc Filter | Users can select an Ad Hoc Filter to narrow the report results further. |
| Select Calendars | The calendar(s) from which data is pulled for the report must be selected. At least one calendar must be selected. |
Generate Report | Displays the selected calendar information and extracts it immediately for review and printing in one of the selected formats. |
| Submit to Batch | Delays the extract generation to a designated time. Batch Queue functionality allows you to schedule when the extract is generated and navigate away from the extract editor while the extract is being built. The Batch Queue List also lets you view and access historical reports run through the Batch Queue tool. See the Batch Queue article for more information |
Example Report
Example Full-Time Virtual Programs Report (CSV Format)Report Layout
| Element | Logic | Location |
|---|---|---|
| LEA Number | The two-digit state designation of the local education agency. Reports the State District Number. Numeric, 2 digits | School & District Settings > District > District Information > State District Number District.number |
| School of Record | The four-digit code for the school building where the student is assigned for reporting purposes. Reports from the Enrollment associated with the Calendar:
Numeric, 4 digits If the value is less than 4 digits, justify with left padded 0. | School & District Settings > Schools > School Information > Type Student Information > General > Enrollment > Special Ed Fields > Providing School Student Information > General > Enrollment > State Reporting Fields > Home School School & District Settings > Schools > School Information > State School Number School.type EnrollmentMD.providingSchool EnrollmentMD.homeSchool School.number |
| Program Name | The local education agency's name for the virtual program. Reports the name of the Virtual Program. Alphanumeric, 100 characters | Student Information > State Programs > VirtualEducation > Virtual Program instructionMode.status |
| State Assigned Student ID (SASID) Number | The state-assigned student identification number. Reports the Student State ID. Numeric, 10 digits | Census > People > Demographics > Student State ID Person.stateID |
| Local Student ID Number | The number assigned by the LEA. Reports the Local Student Number. Numeric, 10 digits | Census > People > Demographics > Student Number Person.studentNumber |
| Student Last Name | Reports the last name from the current Identity record. The Legal Last Name reports. If the Legal Last Name is null, the Last Name reports. Alphanumeric, 25 characters | Census > People > Identities > Current Identity > Last Name Identity.legalLastName Identity.lastName |
| Student First Name | Reports the first name from the current Identity record. The Legal First Name reports. If the Legal First Name is null, the First Name reports. Alphanumeric, 15 characters | Census > People > Identities > Current Identity > Legal First Name or First Name Identity.legalFirstName Identity.firstName |
Student Middle Name | The student's middle name. Reports the middle name from the current Identity record. The Legal Middle Name reports. If the Legal Middle Name is null, the Middle Name reports. Alphanumeric, 15 characters | Census > People > Identities > Current Identity > Legal Middle Name or Middle Name Identity.legalMiddleName Identity.middleName |
| Student Date of Birth | Reports the current Identity Birth Date. Date field, 8 characters YYYYMMDD | Census > People > Identities > Current Identity > Birth Date Identity.birthDate |
| Grade | Reports the State Grade Level Code value associated with Enrollment Grade. Alphanumeric, 2 characters | Student Information > General > Enrollments > General Enrollment Information > Grade Enrollment.grade GradeLevel.stateGrade |
| Entry Date into the Program | Reports the student's date of entry into the Virtual Program. Date field, 8 characters YYYYMMDD | Student Information > State Programs > Virtual Education > Start Date instructionMode.startDate |
| Exit Datefrom the Program | Reports the student's exit date from the Virtual Program. Date field, 8 characters YYYYMMDD | Student Information > State Programs > Virtual Education > End Date instructionMode.endDate |
| Submission Date | Reports the date the report is run. Date field, 8 characters YYYYMMDD |
