State Referral (Pennsylvania)

Tool Search: State Referral

The Special Education State Referral tool lists details of locked Special Education Evaluations for students. Data from this tool reports on the Table 8A Extract.

This tool consists of two sections: State Referral and SPED Flags.

See the core SPED State Reporting article for information on necessary tool rights, SPED Flags functionality, and guidance on adding SPED State Reporting or Setting records.

Screenshot of the state referral list screen.Special Ed State Referral List Screen

Select an existing record or click New to view the detail screen.

Screenshot of the Special Education State Referral Detail Screen.Special Education State Referral Detail Screen

State Referral Detail Fields

All the fields below report on the Table 8A Extract.

FieldDescriptionAdditional Information
Referral Date

Indicates the date of the student's referral to special education.

Database Location: Evaluation.referralDate


Ad hoc Inquiries: Student > Learner Planning > Evaluations > evaluation.referralDate

Referral Type

Indicates the type of referral - Initial, Other or Reevaluation.



Database Location: SpecialEDState.referralType


Ad hoc Inquiries: Student > Learner Planning > Evaluations > evaluation.referralType


Student > Special Ed State > specialEDState.referralType

Referral Reason

Indicates the reason(s) for the referral. Options in this field are populated in the Attribute/Dictionary.

Database Location: SpecialEDState.referralReason


Ad hoc Inquiries: Student > Special Ed State > specialEDState.referralReason

Referral Source 

Indicates the source of the referral. Options in this field are populated in the Attribute/Dictionary.

Database Location: SpecialEDState.referralSource


Ad hoc Inquiries: Student > Special Ed State > specialEDState.referralSource

Referred By

Indicates the individual who referred the student (school staff, doctor, etc.). Options in this field are populated in the Attribute/Dictionary.

Database Location: SpecialEDState.referredBy


Ad hoc Inquiries: Student > Special Ed State > specialEDState.referredBy

Permission Sent Date (first attempt)

Lists the date permission for evaluation was first sent to parents.

Database Location: SpecialEDState.permissionSentDateFirst


Ad hoc Inquiries: Student > Special Ed State > specialEDState.permissionSentDateFirst

Second Attempt Date

Lists the second date permission for evaluation was sent to parents.

Database Location: SpecialEDState.permissionSentDateSecond


Ad hoc Inquiries: Student > Special Ed State > specialEDState.permissionSentDateSecond

Third Attempt Date

Lists the third date permission for evaluation was sent to parents.

Database Location: SpecialEDState.permissionSentDateThird


Ad hoc Inquiries: Student > Special Ed State > specialEDState.permissionSentDateThird

Received Consent Date

Lists the date the district received consent for evaluation from the parents.

Database Location: SpecialEDState.receivedConsentDate


Ad hoc Inquiries: Student > Special Ed State > specialEDState.receivedConsentDate

Evaluation Due Date

Lists the date the evaluation is due.

When blank, this field auto-populates to 60 days after the Received Consent Date. When the Received Consent Date is already populated, the Evaluation Due Date does not auto-populate unless the user updates the Received Consent Date.

Database Location: SpecialEDState.evaluationDueDate


Ad hoc Inquiries: Student > Special Ed State > specialEDState.evaluationDueDate


Referral Stopped

Indicates referral was stopped.

Database Location: SpecialEDState.referralStopped


Ad hoc Inquiries: Student > Special Ed State > specialEDState.referralStopped

Referral Stopped Comments

Lists the reasons why the referral was stopped.

Database Location: SpecialEDState.referralStoppedComments


Ad hoc Inquiries: Student > Special Ed State > specialEDState.referralStoppedComments

Reason for Delay

Indicates the reason for delay in beginning the referral process - Parents, SLD Extension, or Administrative.

Database Location: SpecialEDState.reasonForDelay


Ad hoc Inquiries: Student > Special Ed State > specialEDState.reasonForDelay

Reason for Delay Comments

Lists any reasons for the reason for delay.

Database Location: SpecialEDState.reasonForDelayComments


Ad hoc Inquiries: Student > Special Ed State > specialEDState.reasonForDelayComments


Previous Versions

State Referral (Pennsylvania) [.2239 and previous]