Tool Search: State Reporting Tool
This article explains the various ways in which Special Education data can be recorded and managed within Infinite Campus.
Special Ed State Reporting Tool
Districts should use the SPED State Reporting tool when not utilizing the Special Ed module in Campus. This tool contains all fields necessary for state reporting Special Ed data through SIF.
A new record should be created for every student's SPED record change. When there is a change, the existing SPED record should be end-dated with the last day the current settings apply, and a new record should be created with a start date when the new settings apply.
SIF reports the Special Ed data from the active record as of the state reporting date. A record with a start date after the state reporting date does not report. A record end-dated before the state reporting date reports unless it was end-dated before the current school year.
This tool consists of two sections: State Reporting and SPED Flags.
See the core SPED State Reporting article for information on necessary tool rights and guidance on adding records.
Special Ed State Reporting List Screen
Select an existing record or click New to view the detail screen.
Special Ed State Reporting Detail ScreenThe table below describes each field:
Field | Description | Ad Hoc Location |
|---|---|---|
| Start Date | The start date of the record. | Student > Special Ed State > startDate |
| End Date | The end date of the record. | Student > Special Ed State > endDate |
| Special Ed Setting | The student's Special Ed Setting. | Student > Special Ed State > specialEdSetting |
| Primary Disability | The student's main disability. | Student > Special Ed State > primaryDisability |
| Secondary Disability | The student's second disability. Districts can hide this field in the attribute dictionary if they do not use it as it does not get reported to the state. | Student > Special Ed State > secondaryDisability |
| Tertiary Disability | The student's third disability. Districts can hide this field in the attribute dictionary if they do not use it as it does not get reported to the state. | Student > Special Ed State > disability3 |
| Special Ed Level of Need | The level of need for the student's disability. | Student > Special Ed State > spedService |
| Eval Results | The results of the student's Special Ed evaluation. | Student > Special Ed State > assessment |
| Sped Eval Date | The date of the student's Special Ed evaluation. | Student > Special Ed State > recordedDate |
Special Ed Enrollments Fields
Tool Search: Enrollments
Enrollment record Special Ed Fields are NOT used in SIF state reporting and should not be used. Districts should hide each of these attributes in the attribute dictionary. Note that Secondary Disability and Tertiary Disability do not have their own attributes. They will be hidden when the Primary Disability is hidden.
Enrollment Special Ed Fields
Special Ed Documents Tool
Tool Search: Special Ed Documents
Districts using Infinite Campus to record and report their Special Ed data should manage their data using IEPs and Special Ed Enrollment fields.
Special Ed IEP Enrollment EditorWithin the IEP, ensure you have populated the following fields as these fields are reported to the State via SIF:
Note: Several fields in the IEP are populated via the corresponding values on the student's enrollment record (once the Get Special Ed Status from Enrollment button is clicked).
Field | Description |
|---|---|
| Start Date | The start date of the IEP |
| End Date | The end date of the IEP |
| Primary Disability | The student's main disability |
| Special Ed Level of Need | The level of need for the student's disability |
| Special Ed Setting | The setting of the Special Ed services |
| Eval Results | The results of the student's Special Ed evaluation |
SIF reports the fields listed above from the IEP active as of the state reporting date. When an IEP has a start date after the state reporting date, it does not report. When an IEP is end-dated before the state reporting date, it reports unless it was end-dated before the current school year.
When there is more than one active IEP as of the state reporting date due to an amendment, the most recent amended IEP's data sends through SIF.
SIF State Reporting does not report data from the Special Ed Fields on an enrollment record but does report this data from the IEP. This is why it is important this data is first entered on a student's enrollment record and then inserted into the student's IEP.
