When printing labels generated by one of the label reports in Campus, the user may need to adjust print options to properly align the labels on the page. These print options affect the following label reports:
Label Report |
Report Location |
Label Size |
|---|---|---|
Student Information > Reports |
Avery 5160 | |
Student Information > Reports |
Avery 5160 | |
Campus Instruction > Reports |
Avery 5160 | |
Census > Reports |
Avery 5160 | |
Grading and Standards > Reports |
Avery 5163 | |
Transportation > Reports |
Avery 74541 | |
Student Information > General > Summary Tab |
Avery 5160 | |
Student Information > General > Summary Tab |
#10 Envelope | |
Point of Sale > Reports > PIN Report |
Avery 5160 |
PDF Print
To send the generated labels to the printer, use the print icon in the top-right corner of the PDF window for all label reports.
PDF Print Icon
Print properties for Cumulative Labels
Review the following print properties before printing labels. Print properties appear when selecting the Print icon from the PDF report. These options are located in the Page Handling or Page Sizing & Handling areas of Print Properties.
These are recommendations. Depending on the browser and Adobe version, different settings may be required to properly align the information.
- Page Scaling should be set to Reduce to Printer Margins or Shrink to Printable Area, depending on the printer.
- Auto-Rotate and Center checkbox should be selected.
- Choose the paper source by PDF checkbox; the page size should be selected.
- Select the Actual Size radio button.
Print properties for other labels
Review the following print properties before printing labels. Print properties appear when selecting the Print icon from the PDF report. These options are in the Page Handling or the Page Sizing & Handling area of Print Properties.
These are recommendations. Depending on the browser and Adobe version, different settings may be required to properly align the information.
- Page Scaling should be set to None.
- Auto-Rotate and Center checkboxes should not be selected.
- Choose paper source by PDF page size should not be selected.
- Select the Fit or Shrink oversized pages option.
Label alignment, troubleshooting, and suggestions
Every printer is different. If you are having issues with label alignment, use the list of prioritized suggestions below. Adobe also provides community forums for asking other users for assistance - https://www.adobe.com/community
| Done | Suggestion |
|---|---|
| Print the first page of the label report, then place a full sheet of blank labels behind it. Hold this to the light to see if the printed format and the labels align. If they do not align, turn off the Fit to page print option and print the report. | |
In the printer menu, remove any selection of the following from the Print settings (options vary depending on the Adobe version):
| |
| Set the Reduce/Enlarge option to Off. | |
Set Paper Type to Labels, Print Quality to Best, and choose Heavyweight or Cardstock if no labels are set. 5160 is a laser label, and 8160 or 18660 are inkjet labels. For the best printing, the labels must match the printer type: laser labels with laser printers and inkjet labels with inkjet printers. | |
| Check for the latest printer driver for the brand name of the printer in use. Download the driver for the printer's model number. Restart your computer. Most printers have a universal driver. If printing labels, the proper unique printer driver must be in use for the printer to understand the size of the label(s) and not try to use a generic size. | |
| Ensure the printer does not have the Print on both sides (or Two-sided) check box marked in the menu. The Print on both sides (or Two-sided) option can interfere with Avery templates. | |
Try printing from another printer or another computer. | |
| Download the latest free version of Reader or Acrobat, or update to the latest version for bug fixes, if any exist, from the latest version of the software. | |
| Try restarting your computer to clear the memory and cache files. Try restarting the printer. |
Fold letters for window envelopes
When folding letters or reports to fit into envelopes, fold the letter into horizontal thirds. The size of the folds will need to be adjusted depending on the paper being used (school stationery, Campus header, etc.).
- Place the letter to be folded in portrait orientation, where the longest side of the paper is on the left, and the shortest side is on the top.
- Determine where the paper is divided into thirds. Use a ruler for more precise folding. On an 8.5" x 11" piece of paper, the folds occur around the 3-inch and 7-inch marks.
- Fold the bottom third of the paper towards the top of the letter, making a crease. This fold is at about the 7 1/8" mark. You can also use the body of the letter as a guide (the second line of the body).
- Fold the top third of the paper back towards the other side of the letter, making a second crease at about the 3 1/4" mark. This third of the paper is slightly less than a third. The letter should now have the address facing up. If the letter is lying length-wise, so the short edge faces you, the sides would be in a Z shape.
