Registrars User Group

The following are suggested tool rights for Registrars. Your registrars may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs. 

Let us know what you think! Submit feedback for the Tool Rights Catalog by posting in the Tool Rights Catalog forum. 

Student Information

Screenshot of suggested Student Information tool rights for Registrars.Student Information Access for Registrars

General

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Tool Read Write Add Delete
Enrollments X X X X
General Enrollment Information
X X

School of Accountability
X


Future Enrollment
X X

Enrollment History
X X X X
Flags X X X X
Contact Flags
X


State Reporting
X


Special Ed
X X X X
Grades X


Grade Book
X


Additional Enrollment Grades
X


GPA
X


Term GPA
X


Rolling Cumulative GPA
X


Cumulative/Custom GPA
X


Class Rank
X


Graduation X X

Modify Cohort
X


Modify 9th Grade Start Date
X


Lockers X X X X
Profile X


Attendance
X


Behavior
X


In-Progress Grades
X


Todo
X


Student Locator Wizard X X X
Summary X


GUID
X


Print Picture
X


State ID
X


Ed-Fi ID
X


Transportation X X X X

Student Information Reports

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ToolReadWriteAddDelete
Duplicate IDs
X


Duplicat Student Search
X


Enrollment Overlap Report
X


Enrollment Status Report
X


Enrollment Summary Detail Reports
X


Enrollment Summary Report
X


File Labels by DOB
X


Folder Labels by DOBX


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Census

For specific details on what these rights do, visit the Census Tool Rights articles. 

Screenshot of suggested Census tool rights for registrarsCensus Access for Registrars

People

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Tool Read Write Add Delete
Add Person X X X
Demographics
X X X
Staff State ID
X X X
GUID
X


Student State ID
X X X
Modify Local Staff Number
X


Modify Local Student Number
X


Ed-Fi ID
X X X
View Staff Birth Date & Age
X


Enrollments X X X X
General Enrollment Information
X X

School of Accountability
X


State Reporting
X X

Homeless
X


Meal Status
X


Migrant
X


Ward of State
X


Special Ed
X X

Service Hours
X


Service Hrs Percent Reported
X


Enrollment History
X X X X
Future Enrollment
X X

Identities
X X X X
Legal Name & Gender
X X X X
Person Documents
X X X X
Relationships
X X X X

Staff

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Tool Read Write Add Delete
District Assignments
X X X
District Employment
X X X
District Staff
X X X
Staff Locator Wizard
X X

Households

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Tool Read Write Add Delete
Add Household X X

Census Wizard X X

Add Address
X X

Add Household
X X

Add Person
X X

Household Information X X X X
Household Addresses X X X X
Household Fees X X X X
Household Members X X X X
Household Payments X X

Addresses

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Tool Read Write Add Delete
Add Address X X

Address Information X X X X

 

Census Reports

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Tool Read Write Add Delete
Address Change Report X


Census by Address Report
X


Census by Birth Date Report X


Census by School Boundary Report X


Census Verification Report
X


Impact Aid Report X


Mailing Labels X


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Communication

Screenshot of suggested Communication tool rights for RegistrarsCommunication Access for Registrars

Messenger

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For the following tool rights, ALL is the only selection available. 

Tool All Read Write Add Delete
Messenger 2.0 X



View/Edit All Scheduled Messages
X



Roll User Group Templates
X



Delivery Modes
X



Process Inbox
X



Email
X



Recipient Types
X



Students/Contacts
X



Staff
X



District Staff
X



Non-Campus Recipients
X



Individual Recipients
X



Message Types
X



General
X



Priority
X



Recipient Log
X X X
Recipient Campus Fields

X X X
Sent Message Log
X X X

 

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Grading & Standards

Grading & Standards Access for Registrars

Grading & Standards Administration

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Tool Read Write Add Delete
Grading Window X X X X
Grading Window Notifications
X


Push All Course MastersX


Push All CoursesX


Grading & Standards Reports

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Tool Read Write Add Delete
Class Ranke Report
X


Grades Report X


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Reporting

Reporting Access for Registrars


Ad hoc Reporting

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Tool Read Write Add Delete
Data Export X X X X
 Data Warehouse: Allow list data as source
X X X X
Data Viewer X X X X
Filter Designer X X

 Data Warehouse: Allow list data as source
X


Pass-through SQL FIlters
X X

Query Wizard Filters
X X

Selection Editor Filters
X X

User Group Filters
X X

State Owned Filters
X


Export Filters
X X

 

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Scheduling & Courses

Scheduling & Courses Access for Registrars

Courses

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Tool Read Write Add Delete
Course Information
X X

Push to Section
X X

Course Sections X X X X
Section Attendance X X

Section Information X X X X
Section Grading by Student X X X X
Section Grading by Task X X X X
Section Roster X X X X
View IEP/Plan Icons
X X X X
Section Staff History X X X X

Scheduling & Courses Reports

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Tool Read Write Add Delete
Master Schedule Report X


Section Rosters Report X


View IEP/Plan Icons
X


Teacher Schedule Batch Report X


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Additional Access Rights

General

For the following tool right, ALL is the only selection available. 

Tool All
Allow unfiltered search
X

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