Registrars User Group
Last Modified on 03/28/2025 1:49 pm CDT
The following are suggested tool rights for Registrars. Your registrars may need more tool rights or less tool rights depending on their actual job duties. Start with this list and modify rights to meet your school or district needs.
Student Information Access for RegistrarsGeneral
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Enrollments |
X |
X |
X |
X |
General Enrollment Information |
X |
X |
|
|
School of Accountability |
X |
|
|
|
Future Enrollment |
X |
X |
|
|
Enrollment History |
X |
X |
X |
X |
| Flags |
X |
X |
X |
X |
Contact Flags |
X |
|
|
|
State Reporting |
X |
|
|
|
Special Ed |
X |
X |
X |
X |
| Grades |
X |
|
|
|
Grade Book |
X |
|
|
|
Additional Enrollment Grades |
X
|
|
|
|
GPA |
X |
|
|
|
Term GPA |
X |
|
|
|
Rolling Cumulative GPA |
X |
|
|
|
Cumulative/Custom GPA |
X |
|
|
|
Class Rank |
X |
|
|
|
| Graduation |
X |
X |
|
|
Modify Cohort |
X |
|
|
|
Modify 9th Grade Start Date |
X |
|
|
|
| Lockers |
X |
X |
X |
X |
| Profile |
X |
|
|
|
Attendance |
X |
|
|
|
Behavior |
X |
|
|
|
In-Progress Grades |
X |
|
|
|
Todo |
X |
|
|
|
| Student Locator Wizard |
X |
X |
X |
|
| Summary |
X |
|
|
|
GUID |
X |
|
|
|
Print Picture |
X |
|
|
|
State ID |
X |
|
|
|
Ed-Fi ID |
X |
|
|
|
| Transportation |
X |
X |
X |
X |
Click here to expand...
| Tool | Read | Write | Add | Delete |
|---|
Duplicate IDs
| X |
|
|
|
Duplicate Student Search
| X |
|
|
|
Enrollment Overlap Report
| X |
|
|
|
Enrollment Status Report
| X |
|
|
|
Enrollment Summary Detail Reports
| X |
|
|
|
Enrollment Summary Report
| X |
|
|
|
File Labels by DOB
| X |
|
|
|
| Folder Labels by DOB | X |
|
|
|
^ Back to Top
Census
For specific details on what these rights do, visit the Census Tool Rights articles.
Census Access for RegistrarsPeople
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Add Person |
X |
X |
X |
|
Demographics
|
X |
X |
X |
|
Staff State ID |
X |
X |
X |
|
GUID |
X |
|
|
|
Student State ID |
X |
X |
X |
|
Modify Local Staff Number |
X |
|
|
|
Modify Local Student Number |
X |
|
|
|
Ed-Fi ID |
X |
X |
X |
|
View Staff Birth Date & Age |
X |
|
|
|
| Enrollments |
X |
X |
X |
X |
General Enrollment Information |
X |
X |
|
|
School of Accountability |
X |
|
|
|
State Reporting |
X |
X |
|
|
Homeless |
X |
|
|
|
Meal Status |
X |
|
|
|
Migrant |
X |
|
|
|
Ward of State |
X |
|
|
|
Special Ed |
X |
X |
|
|
Service Hours |
X |
|
|
|
Service Hrs Percent Reported |
X |
|
|
|
Enrollment History |
X |
X |
X |
X |
Future Enrollment |
X |
X |
|
|
Identities
|
X |
X |
X |
X |
Legal Name & Gender |
X |
X |
X |
X |
Person Documents
|
X |
X |
X |
X |
Relationships
|
X |
X |
X |
X |
Staff
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
District Assignments
|
X |
X |
X |
|
District Employment
|
X |
X |
X |
|
District Staff |
X |
X |
X |
|
Staff Locator Wizard
|
X |
X |
|
|
Households
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Add Household |
X |
X |
|
|
| Census Wizard |
X |
X |
|
|
Add Address |
X |
X |
|
|
Add Household |
X |
X |
|
|
Add Person |
X |
X |
|
|
| Household Information |
X |
X |
X |
X |
| Household Addresses |
X |
X |
X |
X |
| Household Fees |
X |
X |
X |
X |
| Household Members |
X |
X |
X |
X |
| Household Payments |
X |
X |
|
|
Addresses
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Add Address |
X |
X |
|
|
| Address Information |
X |
X |
X |
X |
Census Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Address Change Report |
X |
|
|
|
Census by Address Report
|
X |
|
|
|
| Census by Birth Date Report |
X |
|
|
|
| Census by School Boundary Report |
X |
|
|
|
Census Verification Report
|
X |
|
|
|
| Impact Aid Report |
X |
|
|
|
| Mailing Labels |
X |
|
|
|
^ Back to Top
Communication
Communication Access for RegistrarsMessenger
Click here to expand...
For the following tool rights, ALL is the only selection available.
| Tool |
All |
Read |
Write |
Add |
Delete |
|---|
| Messenger 2.0 |
X |
|
|
|
|
View/Edit All Scheduled Messages |
X |
|
|
|
|
Roll User Group Templates |
X |
|
|
|
|
Delivery Modes |
X |
|
|
|
|
Process Inbox |
X |
|
|
|
|
Email |
X |
|
|
|
|
Recipient Types |
X |
|
|
|
|
Students/Contacts |
X |
|
|
|
|
Staff |
X |
|
|
|
|
District Staff |
X |
|
|
|
|
Non-Campus Recipients |
X |
|
|
|
|
Individual Recipients |
X |
|
|
|
|
Message Types |
X |
|
|
|
|
General |
X |
|
|
|
|
Priority |
X |
|
|
|
|
| Recipient Log |
|
X |
X |
X |
|
Recipient Campus Fields |
|
X |
X |
X |
|
| Sent Message Log |
|
X |
X |
X |
|
^ Back to Top
Grading & Standards
Grading & Standards Access for RegistrarsGrading & Standards Administration
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Grading Window |
X |
X |
X |
X |
Grading Window Notifications |
X |
|
|
|
| Push All Course Masters | X |
|
|
|
| Push All Courses | X |
|
|
|
Grading & Standards Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Class Ranke Report
|
X |
|
|
|
| Grades Report |
X |
|
|
|
^ Back to Top
Reporting
Reporting Access for Registrars
Ad hoc Reporting
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Data Export |
X |
X |
X |
X |
Data Warehouse: Allow list data as source |
X |
X |
X |
X |
| Data Viewer |
X |
X |
X |
X |
| Filter Designer |
X |
X |
|
|
Data Warehouse: Allow list data as source |
X |
|
|
|
Pass-through SQL FIlters |
X |
X |
|
|
Query Wizard Filters |
X |
X |
|
|
Selection Editor Filters |
X |
X |
|
|
User Group Filters |
X |
X |
|
|
State Owned Filters |
X |
|
|
|
Export Filters |
X |
X |
|
|
^ Back to Top
Scheduling & Courses
Scheduling & Courses Access for RegistrarsCourses
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
Course Information
|
X |
X |
|
|
Push to Section |
X |
X |
|
|
| Course Sections |
X |
X |
X |
X |
| Section Attendance |
X |
X |
|
|
| Section Information |
X |
X |
X |
X |
| Section Grading by Student |
X |
X |
X |
X |
| Section Grading by Task |
X |
X |
X |
X |
| Section Roster |
X |
X |
X |
X |
View IEP/Plan Icons |
X |
X |
X |
X |
| Section Staff History |
X |
X |
X |
X |
Scheduling & Courses Reports
Click here to expand...
| Tool |
Read |
Write |
Add |
Delete |
|---|
| Master Schedule Report |
X |
|
|
|
| Section Rosters Report |
X |
|
|
|
View IEP/Plan Icons |
X |
|
|
|
| Teacher Schedule Batch Report |
X |
|
|
|
^ Back to Top
Additional Access Rights
General
For the following tool right, ALL is the only selection available.
| Tool |
All |
|---|
Allow unfiltered search
|
X |
^ Back to Top
Student Information Access for Registrars
Census Access for Registrars
Communication Access for Registrars
Grading & Standards Access for Registrars
Reporting Access for Registrars
Scheduling & Courses Access for Registrars